Manage your website blog

Your public website in Office 365 includes a blog that you can use to communicate with your visitors, customers, and partners in a casual, personal manner. Using your blog, you can promote new products or services, upcoming events, new business hours, and much more. A blog is a great way to stay in touch with your customers and for your customers to be made aware of changes to your business. Watch the video below for a quick demo. The rest of this article appears below the video.

In this article


About your blog

Your public website blog includes the features found on most Internet blogs, like blog summary pages, posts with text images, and video, blog categories, social media-enabled comments, RSS subscriptions, and more. As the owner of your blog, you have full control over it. You can create and manage the posts, create blog categories, change the layout of blog posts, and more.

Your customers, on the other hand, can navigate blog posts by category or date, they can create and update blog comments, they can subscribe to the RSS feed, and so on. You want to set up your blog so that it’s easy for your visitors and customers to read, stay in touch, and participate on through comments and questions.

Top of Page Top of Page

Create blog posts

To create new blog posts, sign into your website, browse to the Blog page, and create new posts using the available blog tools. This launches the built-in blog post editor, which provides similar tools to those you use to customize pages on your website. You can add and edit text, images, videos, and more. In addition to the blog editor, you can use the latest version of Microsoft Word to create and update blog posts.

Create new blog posts using the blog post editor

   
  1. Click the Blog link on your website.
    Tip: If you don’t see the Blog link on your website, browse to it by clicking the Page tab and choosing View All Pages.
  2. On your blog, you’ll see a set of blog tools you can use to create and manage posts as shown here.
    Blog tools on public website
  3. To create a new blog post, click Create a post.
  4. In the Title field, enter a title for the blog post.
  5. In the Body field, start adding text, images, videos, and whatever you’d like to appear in the blog post. Learn more in Customize pages on your website.
  6. For Category, select the category that best fits the blog or leave it blank.
    Tip: Adding or changing these categories is explained later.
  7. For Published, leave the current date if you want to publish right away. Enter a date in the future if you want to save the blog as a draft until that date, at which time, it will be published automatically.
  8. When finished, click Publish.

Top of Page Top of Page

Create new blog posts with Microsoft Word

   
  1. Click the Blog link on your website.
    Tip: If you don’t see the Blog link on your website, browse to it by clicking the Page tab and choosing View All Pages.
  2. On your blog, you’ll see a set of blog tools you can use to create and manage posts as shown here.
    Blog tools on public website
  3. To create a blog post using Microsoft Word, click Launch blogging app.
    Note: Only the latest version, Microsoft Word 2013, is supported as a blog editor on the Public Website.
  4. In the New SharePoint Blog Account window, click OK to register your account in Microsoft Word.
  5. Start creating your blog post as if you were creating a document, adding text, links, images, and so forth.
    Tip: Not all blog features are supported in Microsoft Word, such as embedding video, source files, and other web objects. For this, you should use the blog post editor on the website.
  6. When finished, click the Blog Post tab and choose Publish.
  7. Close Microsoft Word, refresh the page, and you’ll see the new blog post on the website.

Top of Page Top of Page

Update and manage blog posts

Once you publish a blog post on your site, you will occasionally need to update the post, change the category or publish date, or delete the blog post entirely. To do this, you can open the list of blog posts from your site and take action on a specific post.

  1. Click the Blog link on your website.
    Tip: If you don’t see the Blog link on your website, browse to it by clicking the Page tab and choosing View All Pages.
  2. On your blog, you’ll see a set of blog tools you can use to create and manage posts as shown here.
    Blog tools on public website
  3. Click Manage posts to open a list of all your blog posts.
  4. Click the Edit Edit button for blog posts button beside the blog post you want to update.
  5. Use the blog post editor to update the title, body, category, and publish date (for more on editing blog posts, see Customize pages on your website). When finished, click Publish.
  6. To delete the blog post, click the Edit tab and choose Delete Item. Then click OK to confirm and send the post to the Recycle Bin.

Top of Page Top of Page

Change blog categories

Blog categories help your site visitors quickly and easily sort or browse the blog posts on your website. You might, for example, want blog categories for Events, Products, or Holidays. Your website visitors, as a result, can jump to each category to see those blog posts.

Create a blog category

   
  1. Click the Blog link on your website.
    Tip: If you don’t see the Blog link on your website, browse to it by clicking the Page tab and choosing View All Pages.
  2. On your blog, you’ll see a set of blog tools you can use to create and manage posts and categories as shown here.
    Blog tools on public website
  3. Click Manage categories to open a list of all your blog categories.
  4. Click New Item to create a new blog category.
  5. In the Title field, enter the name of the new category.
  6. When finished, click Save.

Top of Page Top of Page

Edit or delete a blog category

   
  1. Click the Blog link on your website.
    Tip: If you don’t see the Blog link on your website, browse to it by clicking the Page tab and choosing View All Pages.
  2. On your blog, you’ll see a set of blog tools you can use to create and manage blog posts and categories as shown here.
    Blog tools on public website
  3. Click Manage categories to open a list of all your blog categories.
  4. Click the Edit Edit button for blog posts button beside the blog category you want to update.
  5. To change the name of the category, enter the new name in the Title field and when finished, click Save.
  6. To delete the blog category, click the Edit tab and choose Delete Item. Then click OK to confirm and send the category to the Recycle Bin.

Top of Page Top of Page

Add blog comments

Your website blog includes commenting features that allow your site visitors and customers to respond to your blog posts. They can sign in using their Facebook, Yahoo!, AOL, or Outlook.com (formerly Hotmail) account and once signed in, add their own comments, responses, and questions. With blog comments, you get to hear from your customers, what they think of your website, and what they want from your business. You can, in turn, reply to their comments with your own so they know you’re listening.

  1. Click the Blog link on your website.
    Tip: If you don’t see the Blog link on your website, browse to it by clicking the Page tab and choosing View All Pages.
  2. Click the blog post you want to add a comment to.
  3. At the bottom of the blog post, type your comment, choose Comment using and select Facebook, Yahoo!, AOL, or Outlook.com.
    Add a blog comment on the public website
  4. Once you sign in with one of these online services, you can add your comment to the blog.

Top of Page Top of Page

Change the blog post layout

You can change the layout of blog posts on your website to one that looks better with your particular design and style of posts. There are three blog post layouts to choose from, and they vary in how they display the date, title, and body of each post.

  1. Click the Blog link on your website.
    Tip: If you don’t see the Blog link on your website, browse to it by clicking the Page tab and choosing View All Pages.
  2. On your blog, you’ll see a set of blog tools you can use to create and manage posts as shown here.
    Change blog post layout
  3. Click the down arrow under Change post layout.
  4. Choose a blog post layout:
  • Basic: Displays the title in large text, followed by the date, the body of the blog post, and then author’s name. This is the default blog post layout on your website.
  • Boxed: Displays individual blog posts in white boxes with the date and year in a prominent square and next to it the title, then below, the author’s name and below that the body of the blog post.
  • Inline: Places the date and title side by side, then the author’s name, then the body of the blog post.
  1. The new layout is applied right away to your blog posts. (You don’t have to save or publish the page for the new blog post layout to appear on your website.)

Top of Page Top of Page

Stay connected with your blog

Your blog can be the most active part of your website as long as you’re posting to it on a regular basis. The comments on your blog are typically even more active with questions, responses, and feedback. There are a number of ways to share your blog and stay connected with your blog so you can routinely monitor what’s happening. Here are a few ways to stay connected with your website blog.

Email links to posts

   
  1. Click the Blog link on your website.
    Tip: If you don’t see the Blog link on your website, browse to it by clicking the Page tab and choosing View All Pages.
  2. Click the blog post you want to share by email.
  3. At the end of the blog post, click Email a link.
  4. This launches your email program with a new email message containing a link to your blog post.
    The link will look something like this, http://<your website>/Blog/Post/1/Welcome-message
    (where <your website> is the name of your website and “Welcome-message” is the blog post).
  5. Add a subject and a message along with the link and click Send.

Use RSS Feeds

   

RSS, or Really Simple Syndication, is a web feed format used to deliver frequently changing web content. Your blog includes an RSS feed that you and your site visitors can use to get updates without going to the site each day. Just subscribe to the feed with a news reader or supported RSS program like Microsoft Outlook and get instant email updates.

  1. Click the Blog link on your website.
    Tip: If you don’t see the Blog link on your website, browse to it by clicking the Page tab and choosing View All Pages.
  2. On the right side of the page, you see the RSS Feed link.
  3. Follow the steps to subscribe to the RSS feed as described in your RSS reader. For more information on adding an RSS feed to Outlook, see Subscribe to an RSS Feed.

Set up alerts

   

As an alternative to using RSS, you can set up an alert on your blog that will email you update whenever there are changes. This is method might be simpler than setting up an RSS feed, thought it does require signing into your website first, so this method is only available to you the owner of the website.

  1. Click the Blog link on your website.
    Tip: If you don’t see the Blog link on your website, browse to it by clicking the Page tab and choosing View All Pages.
  2. On the right side of the page (below RSS Feed), click the Alert Me link.
  3. On the New Alert page, in the Alert Title section, change the title for the alert, if you like.
    Tip: The title appears in the subject line of the alert e-mail message and is also used for managing alerts.
  4. In the Send Alerts To section, enter the email addresses of people you want alerts to be sent to. (This can include employees at your business or external users.)
  5. In the Delivery Method section, leave your email address as the recipient. (The Text Message (SMS) options are grayed out because the website isn’t configured for outgoing e-mail and SMS alerts.)
  6. In the Change Type section, choose the types of changes that you want to be notified about, for example, alerts about all changes or only when items are deleted.
  7. In the Send Alerts for These Changes section, specify whether you want to be alerted for all types of changes, or for specific changes, such as when anything changes or only when someone changes an item that you created or recently changed.
  8. In the When to Send Alerts section, choose how frequently you want to receive the alerts, such as immediately or in a daily or weekly summary, and at what day or time.
  9. When finished, click OK.

Top of Page Top of Page

Learn more

See Public Website help for Office 365.

Top of Page Top of Page

 
 
Applies to:
Office 365 Enterprise admin, Office 365 Midsize Business admin, Office 365 Small Business admin, SharePoint admin center, SharePoint Online Enterprise (E1), SharePoint Online Enterprise (E3 & E4), SharePoint Online Midsized Business, SharePoint Online Small Business, SharePoint Online Website