SharePoint Online: software boundaries and limits

This article describes some important limitations that you might need to know for different SharePoint Online plans in Office 365. For example, it provides information about number of supported users, storage quotas, and file-size limits. This article covers a range of plans: SharePoint Online in Office 365 Small Business and in Office 365 Enterprise, plus standalone plans. The limits that are listed are for paid subscriptions. You might see different limits for trial plans and SharePoint Online preview sites.

 Note    In Office 365 plans, software boundaries and limits for SharePoint Online are managed separately from mailbox storage limits. Mailbox storage limits are set up and managed by using Exchange Online. For more information about how Exchange manages mailbox limits, see Mailbox types and storage limits for Recipients.

In this article


SharePoint Online feature availability

Need help determining which SharePoint solution best fits your organization’s needs?

The various Office 365 plans include different SharePoint Online offerings. These include:

  • SharePoint Online for Office 365 Small Business
  • SharePoint Online for Office 365 Midsize Business
  • SharePoint Online for Office 365 Enterprise, Education, and Government

You can choose the plan that best fits your organization’s needs. Each person who accesses the SharePoint Online service must be assigned to a subscription plan. SharePoint Online can be included in a Microsoft Office 365 plan, or it can be purchased as a standalone plan, such as SharePoint Enterprise Plan 1 or SharePoint Enterprise Plan 2.

To learn more about SharePoint feature availability and the SharePoint Online service in Office 365, see the SharePoint Online Service Descriptions.

Top of Page Top of Page

Limits in SharePoint Online in Office 365 plans

In this section:

Limits for SharePoint Online for Office 365 Small Business

SharePoint Online Small Business and SharePoint Online Small Business Premium have common boundaries and limits. The following table describes those limits.

Feature Description
Storage per user (contributes to total storage base of tenant)

500 megabytes (MB) per subscribed user.

Site collection quota limit

Up to 1 TB per site collection. (25 GB for a trial).

5,000 items in site libraries, including files and folders.

The minimum storage allocation per site collection is 100 MB.

Site collections (#) per tenant 1 site collection per tenant.
Subsites Up to 2,000 subsites per site collection
Total available tenant storage

10 GB + 500 MB per user.

For example, if you have 10 users, the base storage allocation is 15 GB (10 GB + 500 MB * 10 users).

You can purchase additional storage up to a maximum of 1TB.

Personal site storage

1 TB per user, as soon as provisioned.

This amount is counted separately, and does not add to or subtract from the overall storage allocation for a tenant. Personal site storage applies to a user’s OneDrive for Business library and personal newsfeed. For more information, see Additional information about OneDrive for Business limits.

Public Website storage default

5 GB

A SharePoint admin can allocate up to 1 TB (the limit for a site collection).

File upload limit 2 GB per file.
Sync limits

20,000 items in the OneDrive for Business library, including files and folders.

5,000 items in site libraries, including files and folders.

Number of users 1 - 25 users
Number of external users invitees There is no limit to number of external users you can invite to your SharePoint Online site Collections. For more information, see Manage external sharing for your SharePoint Online environment

When reviewing the information on the previous table, remember that the base storage limits for Office 365 for Small Business (10 GB + 500 MB per subscribed user) will affect some of these values. For example, although SharePoint Online for Small Business imposes a limit of 1 TB per site collection, your particular tenant might not have enough storage available to contain a site collection of 1 TB.

 Important    It’s a good idea to monitor the Recycle Bin and empty it regularly. Content in the Recycle Bin is counted against the storage quota for a tenant. For example, if the Recycle Bin on a site contains 5 GB of content, that 5 GB is subtracted from the available storage.

Top of Page Top of Page

Limits for SharePoint Online for Office 365 Midsize Business

The following table shows the software boundaries and limits for the SharePoint Online Midsize Business plan.

Feature Description
Storage per user (contributes to total storage base of tenant) 500 megabytes (MB) per subscribed user.
Storage base per tenant

10 GB + 500 MB per subscribed user.

For example, if you have 250 users, the base storage allocation is 135 GB (10 GB + 500 MB * 250 users).

You can purchase additional storage up to a maximum of 20 TB.

Additional storage at a cost per GB per month.

To buy storage, see Change storage space for your subscription.

 Important    You can’t buy additional storage for a trial subscription.

Site collection quota limit

Up to 1 TB per site collection. (25 GB for a trial).

5,000 items in site libraries, including files and folders.

SharePoint admins can set storage limits for site collections and sites. The minimum storage allocation per site collection is 100 MB.

Site collections (#) per tenant 20 site collections (other than personal sites).
Subsites Up to 2,000 subsites per site collection.
Personal site storage

1TB per user, as soon as provisioned.

Personal site storage applies to a user’s OneDrive for Business library and personal newsfeed. This amount is counted separately, and does not add to or subtract the overall storage allocation for a tenant. For more information about OneDrive for Business, see Additional information about OneDrive for Business limits later in this article.

Public Website storage default

5 GB

A SharePoint admin can allocate up to 1 TB (the limit for a site collection).

File upload limit 2 GB per file.
Sync limits

20,000 items in the OneDrive for Business library, including files and folders.

5,000 items in site libraries, including files and folders.

Number of users 1 - 250 users
Number of external user invitees There is no limit to number of external users you can invite to your SharePoint Online site Collections. For more information see, Manage external sharing for your SharePoint Online environment

When reviewing the information on the previous table, remember that the base storage limits for Office 365 for Midsize Business (10 GB + 500 MB per subscribed user) will affect some of these values. For example, although SharePoint Online for Midsize Business imposes a limit of 1 TB per site collection and a limit of 20 site collections, your particular tenant might not have enough storage available to contain 20 site collections of 1 TB each.

 Important    It’s a good idea to monitor the Recycle Bin and empty it regularly. Content in the Recycle Bin is counted against the storage quota for a tenant. For example, if the Recycle Bin on a site contains 25 GB of content, that 25 GB is subtracted from the available storage.

Top of Page Top of Page

Limits for SharePoint Online for Office 365 Enterprise, Education, and Government

One or more Office 365 subscriptions plans can be included as part of your subscription. This is true for the following plan offerings:

  • Microsoft Office 365 Enterprise subscriptions (E1 – E4)
  • Microsoft Office 365 Government subscriptions (G1 – G4)
  • Microsoft Office 365 Education subscriptions (A2 – A4)
  • Microsoft Office 365 Kiosk subscriptions (K1-K2)
  • SharePoint Online stand-alone subscription plans (Plan 1 and Plan 2).

These plans have common boundaries and limits. The following table describes those limits.

Feature Office 365 Enterprise plans (including E1 – E4, A2-A4, G1-G4, and SharePoint Online Plan 1 and Plan 2) Office 365 Kiosk plans (Enterprise and Government K1 – K2)
Storage per user (contributes to total storage base of tenant) 500 megabytes (MB) per subscribed user.

Zero (0).

Licensed Kiosk Workers do not add to the tenant storage base.

Additional storage (per GB per month); no minimum purchase

To buy storage, see Change storage space for your subscription.

 Important    You can’t buy additional storage for a trial subscription.

To buy storage, see Change storage space for your subscription.

 Important    You can’t buy additional storage for a trial subscription.

Storage base per tenant

10 GB + 500 MB per subscribed user + additional storage purchased.

For example, if you have 10,000 users, the base storage allocation is approximately 5 TB (10 GB + 500 MB * 10,000 users).

You can purchase an unlimited amount of additional storage.

 Important    If you have a Government Community Cloud plan, you can purchase additional storage up to 25 TB.

10 GB + additional storage purchased.

You can purchase an unlimited amount of additional storage.

 Important    If you have a Government Community Cloud plan, you can purchase additional storage up to 25 TB.

Site collection storage limit

Up to 1 TB per site collection. (25 GB for trial).

SharePoint admins can set storage limits for site collections and sites. The minimum storage allocation per site collection is 100 MB.

5,000 items in site libraries, including files and folders.

 Important    If you have a Government Community Cloud plan, the limit is 100 GB.

Up to 1 TB per site collection. (25 GB for a trial). SharePoint admins can set storage limits for site collections and sites. The minimum storage allocation per site collection is 100 MB.

 Important    If you have a Government Community Cloud plan, the limit is 100 GB.

Kiosk workers (plans K1-K2) cannot administer SharePoint site collections. You will need a license for at least one Enterprise plan user to manage Kiosk site collections.

Site collections (#) per tenant 10,000 site collections (other than personal sites). 10,000 site collections.
Subsites Up to 2,000 subsites per site collection Up to 2,000 subsites per site collection
Personal site storage

1 TB per user, as soon as provisioned.

Personal site storage applies to a user’s OneDrive for Business library and personal newsfeed. This amount is counted separately, and does not add to or subtract the overall storage allocation for a tenant.

For more information about OneDrive for Business, see Additional information about OneDrive for Business limits later in this article.

100 GB per user, as soon as provisioned.

Personal site storage applies to a user’s OneDrive for Business library and personal newsfeed. This amount is counted separately, and does not add to or subtract the overall storage allocation for a tenant.

Public Website storage default

5 GB

A SharePoint admin can allocate up to 1 TB (the limit for a site collection).

5 GB

A SharePoint admin can allocate up to 1 TB (the limit for a site collection).

Kiosk workers (plans K1-K2) cannot administer Sharepoint site collections. You will need a license for at least one Enterprise plan user to manage Kiosk site collections.

File upload limit 2 GB per file. 2 GB per file.
Sync limits

20,000 items in the OneDrive for Business library, including files and folders.

5,000 items in site libraries, including files and folders.

20,000 items in the OneDrive for Business library, including files and folders.

5,000 items in site libraries, including files and folders.

Maximum number of users per tenant

1 – 500,000+

 Note    If you have more than 500,000 users, please contact the Microsoft represenative to discuss detailed requirements.

1 – 500,000+

 Note    If you have more than 500,000 users, please contact the Microsoft represenative to discuss detailed requirements.

Number of external user invitees There is no limit to number of external users you can invite to your SharePoint Online site Collections. For more information, see Manage external sharing for your SharePoint Online environment There is no limit to number of external users you can invite to your SharePoint Online site Collections. For more information, see Manage external sharing for your SharePoint Online environment

When reviewing the information on the previous table, remember that the base storage limits for Office 365 for Enterprises (10 GB + 500 MB per subscribed user) will affect some of these values. For example, although SharePoint Online for Enterprise plans imposes a limit of 1 TB per site collection and a limit of 10,000 site collections, your particular tenant might not have enough storage available to contain 10,000 site collections of 1 TB each.

 Important    It’s a good idea to monitor the Recycle Bin and empty it regularly. Content in the Recycle Bin is counted against the storage quota for a tenant. For example, if the Recycle Bin on a site contains 25 GB of content, that 25 GB is subtracted from the available storage.

Top of Page Top of Page

Limits for site elements in SharePoint Online

There are also limits for site elements of a SharePoint Online site. Here are some examples:

  • List and Library limits    Different types of columns have different limitations. For example, you can have up to 276 columns in a list for columns that contain a single line of text.
  • Page limits    You can add up to 25 Web Parts to a single wiki or web page.
  • Security limits    Different security features have different limits. For example, a single user can belong to no more than 5,000 security groups.

The specific elements for the previous site elements are too numerous to list here, but you can learn more about them in the TechNet article Software Boundaries and Limits for SharePoint 2013. In this linked article, only the sections on List and Library Limits, Page Limits, and Security Limits apply to SharePoint Online.

 Caution    Feature-specific information in this TechNet article may not be accurate for SharePoint Online.

Top of Page Top of Page

Additional information about OneDrive for Business limits

Each user in SharePoint Online for Office 365 gets an individual storage allocation of 1 TB for personal site content (100 GB for government plans). Personal sites include the user’s OneDrive for Business library, a Recycle Bin, and personal newsfeed information.

All SharePoint Online in Office 365 plans include the same storage allocation for individual personal sites. This storage allocation is separate from the tenant allocation.

For more information about how users can manage their individual OneDrive for Business allocation, see OneDrive for Business library limits.

Additional Resources

For information about this: Go here:
Office 365 connectivity limits

To learn more about Internet bandwidth, port and protocol considerations for Office 365 plans, see Office 365 Ports and Protocols.

SharePoint feature availability

To learn more about SharePoint feature availability and the SharePoint Online service in Office 365, see SharePoint Online Service Descriptions.

SharePoint Online search limits To learn more about the search limits for SharePoint Online, see Search limits for SharePoint Online.
Mobile devices

To learn more about opening a SharePoint Online site from a mobile device, see Use a mobile device to work with SharePoint Online sites.

File types

To learn about file types that you can't add to a list, see Types of files that cannot be added to a list or library.

Online URLs

To learn about SharePoint Online addresses, see SharePoint Online URLs and IP Addresses.

Site languages To learn how to set language for your sites, see Change your language and region settings.
Planning and deploying SharePoint Online
Change storage space

 Important    You can’t buy additional storage for a trial subscription.

Top of Page Top of Page

 
 
Applies to:
SharePoint admin center, SharePoint Online Enterprise (E1), SharePoint Online Enterprise (E3 & E4), SharePoint Online Midsized Business, SharePoint Online Small Business