Manage search dictionaries

Learn how to manage search dictionaries. You can use search dictionaries to include or exclude company names to be extracted from the contents of your indexed documents, or you can include or exclude words for query spelling correction.

In this article


Manage company name extraction

For company name extraction to work, that is, for a company name to be pulled from your content and for it to be mapped to the managed property companies, you have to make sure that:

  • The managed property setting Company name extraction is enabled on the managed property that you want to extract company names from. See also Manage the search schema in SharePoint Online.
  • The name of the company that you want to extract is in the prepopulated company name dictionary or in the Company Inclusions list.

Once you have done this, you can then use the managed property companies to create refiners based on the extracted company name in the Refinement Web Part, on the search results page.

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Include company names

  1. Sign in to the Office 365 Admin Center as a search administrator.
  2. Choose Admin > SharePoint. You’re now in the SharePoint admin center.
  3. Choose search.
  4. Choose Manage Search Dictionaries. You’re now in the term store.
  5. On the Site Settings: Term Store Management Tool page, click the arrow to expand the Search Dictionaries menu.
  6. Click Company Inclusions, click the arrow and then click Create Term.
  7. Type the name of the company that you want to include in the box that appears.
  8. Click anywhere on the page to add the term to the Company Inclusions list.

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Exclude company names

  1. Sign in to the Office 365 Admin Center as a search administrator.
  2. Choose Admin > SharePoint. You’re now in the SharePoint admin center.
  3. Choose search.
  4. Choose Manage Search Dictionaries. You’re now in the term store.
  5. On the Taxonomy Term Store page, click the arrow to expand the Search Dictionaries menu.
  6. Click Company Exclusions, click the arrow and then click Create Term.
  7. Type the name of the company that you want to exclude in the box that appears.
  8. Click anywhere on the page to add the term to the Company Exclusions list.

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Manage query spelling correction

If you or another user enters a word in a search query that appears to be misspelled, the search results page helps you out by displaying query spelling corrections. These are important words in your indexed documents. This is also known as "Did you mean?".

For example, if you enter a query that contains the word "ampitheater", the query spelling correction would show "amphitheater" if this term is available in many places in your indexed documents. You can add terms such as the one just shown to the Query Spelling Inclusions list, or to the Query Spelling Exclusions list to influence how you want query spelling corrections to be applied or not. It takes up to 10 minutes for any changes to the Query Spelling Inclusions or the Query Spelling Exclusions list to take effect.

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Include a term in query spelling corrections

  1. Sign in to the Office 365 Admin Center as a search administrator.
  2. Choose Admin > SharePoint. You’re now in the SharePoint admin center.
  3. Choose search.
  4. Choose Manage Search Dictionaries. You’re now in the term store.
  5. On the Site Settings: Term Store Management Tool page, click the arrow to expand the Search Dictionaries menu.
  6. Click Query Spelling Inclusions, click the arrow and then click Create Term.
  7. Type the query spelling that you want to include in the box that appears.
  8. Click anywhere on the page to add the term to the Query Spelling Inclusions.

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Exclude a term from query spelling corrections

  1. Sign in to the Office 365 Admin Center as a search administrator.
  2. Choose Admin > SharePoint. You’re now in the SharePoint admin center.
  3. Choose search.
  4. Choose Manage Search Dictionaries. You’re now in the term store.
  5. On the Site Settings: Term Store Management Tool page, click the arrow to expand the Search Dictionaries menu.
  6. Click Query Spelling Exclusions, click the arrow and then click Create Term.
  7. Type the query spelling that you want to exclude in the box that appears.
  8. Click anywhere on the page to add the term to the Query Spelling Exclusions list.

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Edit query spelling corrections or company names

  1. Sign in to the Office 365 Admin Center as a search administrator.
  2. Choose Admin > SharePoint. You’re now in the SharePoint admin center.
  3. Choose search.
  4. Choose Manage Search Dictionaries. You’re now in the term store.
  5. On the Site Settings: Term Store Management Tool page, click the arrow to expand the Search Dictionaries menu.
  6. Depending on which dictionary the term is in, click Company Exclusions, Company Inclusions, Query Spelling Exclusions or Query Spelling Inclusions.
  7. Double-click the term that you want to edit.
  8. Type the new name for the term.
  9. Click anywhere on the page to save the edited term.

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Applies to:
SharePoint admin center, SharePoint Online Enterprise (E1), SharePoint Online Enterprise (E3 & E4), SharePoint Online operated by 21Vianet - Enterprise (E1 & E2), SharePoint Online operated by 21Vianet - Enterprise (E3 & E4), SharePoint operated by 21Vianet - admin center