Share workbook as read-only

When you want others to view your Excel Web App workbook but not make any changes to it, you can share it as a read-only workbook. Here’s how:

  1. Click Share.

.Invite people for sharing your workbook

  1. In the To box, type email addresses of people you want to share with. Press ENTER between multiple addresses.

 Tip   If you’d rather get a link that you can manually paste into an email or webpage, under Share, click Get a link. Under Choose an option, select View only, and click Create link.

  1. To set the workbook as view-only, click the Recipients can edit link.

Invite people for sharing your workbook

  1. Click the arrow in Recipients can edit box, choose Recipients can only view, and click Share.

Option for changing workbook to view-only

Excel Web App emails a link to people you want to share the workbook with.

 Note   Sharing a workbook as read-only doesn’t prevent someone from downloading a copy of the workbook and making changes to their copy, but it does keep your original file intact.

Here’s more on sharing your workbook.

Applies to:
Excel Online