Find and replace text or formatting

You can search for and replace text, including special characters (such as em dashes) and document elements (such as page breaks). You can also search for special formatting (such as character and paragraph formats), styles, language formats (for example, English), and highlighting, and change the formatting without changing the text. When you search for text, Word highlights any matches in the document. You can also choose to display matches on the Find and Replace tab of the sidebar. In addition, you can search and replace by using the sidebar.

Do any of the following:

ShowFind text

  • In the search field Search Field in Word, type the word or phrase that you want to find.

Word highlights all instances of the word or phrase in the document.

ShowReplace text

  1. In the search field Search Field in Word, type the word or phrase that you want to find.
  2. On the magnifying glass pop-up menu, click Replace.

Search pop-up menu

  1. In the Replace With box, type the replacement text.
  2. Click Replace All, Replace, or Find.

 Tip   

  • When you replace text, it's a good idea to click Replace instead of Replace All. In this manner, you can confirm each replacement to make sure that it is correct.
  • To cancel a search in progress, press COMMAND + PERIOD .

ShowFind text with specific formatting

  1. On the Edit menu, point to Find, and then click Advanced Find and Replace.
  2. On the Format pop-up menu, click the formats that you want to find.

If you do not see the Format pop-up menu, click Arrow button.

  1. If a second dialog box appears, select the formats that you want, and then click OK.
  2. Click Find Next.

 Tip   

  • To select a previous search, click Previous search button.
  • To cancel a search in progress, press COMMAND + PERIOD .

ShowFind text with specific formatting and replace the formatting

  1. On the Edit menu, point to Find, and then click Advanced Find and Replace.
  2. In the Find what box, type the text that you want to find.
  3. On the Format pop-up menu, click the kind of format that you want to find.

If you do not see the Format pop-up menu, click Arrow button.

  1. If a second dialog box appears, select the formats that you want, and then click OK.
  2. On the Replace tab, click in the box next to Replace with.
  3. On the Format pop-up menu, click the formats that you want to replace.
  4. If a second dialog box appears, select the formats that you want, and then click OK.
  5. Click Replace All, Replace, or Find.

 Tip   

  • When you replace text, it's a good idea to click Replace instead of Replace All. In this manner, you can confirm each replacement to make sure that it is correct.
  • To select a previous search, click Previous search button.
  • To cancel a search in progress, press COMMAND + PERIOD .

ShowFind paragraph marks, page breaks, or other special characters

  1. On the Standard toolbar, click Show or hide the Sidebar Sidebar Button.
  2. On the sidebar, click Find and Replace Find and Replace button.
  3. On the search options pop-up menu Search Options button, click Advanced Find and Replace.
  4. On the Special pop-up menu, click the special character that you want.

If you do not see the Special pop-up menu, click Arrow button.

  1. Click Find Next.

 Tip   

  • To select a previous search, click Previous search button.
  • To cancel a search in progress, press COMMAND + PERIOD .

ShowFind and replace paragraph marks, page breaks, or other special characters

  1. On the Standard toolbar, click Show or hide the Sidebar Sidebar Button.
  2. On the sidebar, click Find and Replace Find and Replace button.
  3. On the search options pop-up menu Search Options button, click Advanced Find and Replace.
  4. In the Find what box, type the text that you want to find.
  5. On the Replace tab, click in the box next to Replace with.
  6. On the Special pop-up menu, click the special character that you want.

If you do not see the Special pop-up menu, click Arrow button.

  1. Click Replace All, Replace, or Find.

 Tip   

  • When you replace text, it's a good idea to click Replace instead of Replace All. In this manner, you can confirm each replacement to make sure that it is correct.
  • To select a previous search, click Previous search button.
  • To cancel a search in progress, press COMMAND + PERIOD .

See also

Use wildcard characters to find or replace text

 
 
Applies to:
Word for Mac 2011