Create, edit, and share documents online

Which Office program are you using?


Word

You can create new documents or edit existing documents from anywhere that you have a connection to the Web by using the Office Online and OneDrive, the free online storage service from Windows Live.

 Important   You can use Office Online in any browser, but currently they are designed to work best in Microsoft Internet Explorer 7 or later, Mozilla Firefox 3.5 or later, and Safari 4 or later.

Do any of the following:

ShowCreate a new document in OneDrive

  1. Open a Web browser, and then in the address bar, type http://office.live.com.
  2. Sign in with your Windows Live ID (Microsoft account: The e-mail address you use to sign in to your Microsoft services such as Messenger, Hotmail, OneDrive (formerly SkyDrive), and Xbox Live.).

If you do not have a Windows Live ID, click Sign up, and then enter the required information.

  1. Click New, and then click the type of document that you want to create. For example, Word document, Excel workbook, or PowerPoint presentation.

Office Online New Document

  1. Type a name for the document, and then click Save.

The document opens for editing in the appropriate Office Online program.

  1. When you are done editing, click  Save, and then in the upper-right corner, click  Close.

Office Online Close button

PowerPoint Online and Excel Online save your changes automatically. Word Online does not save automatically.

ShowEdit an existing document in OneDrive

  1. Open a Web browser, and then in the address bar, type http://office.live.com.
  2. Sign in with your Windows Live ID (Microsoft account: The e-mail address you use to sign in to your Microsoft services such as Messenger, Hotmail, OneDrive (formerly SkyDrive), and Xbox Live.).

If you do not have a Windows Live ID, click Sign up, and then enter the required information.

  1. Click the name of the document that you want to view, and it will open in the Office Online Reading view.
  2. Click Edit in Browser.

Edit in Browser button

The document opens for editing in the appropriate Office Online program.

  1. When you are done editing, click  Save, and then in the upper-right corner, click  Close.

Office Online Close button

PowerPoint Online and Excel Online save your changes automatically. Word Online does not save automatically.

 Tip   If you want to make changes beyond what you can do in the browser and you have Office for Mac 2011 installed on your Mac, you can open the document in the desktop application by clicking Open in Word, Open in PowerPoint, or Open in Excel.

ShowShare documents in OneDrive

The document that you store on Windows Live OneDrive can be edited in the browser by anyone you permit to do so.

  1. Open a Web browser, and then in the address bar, type http://office.live.com.
  2. Sign in with your Windows Live ID (Microsoft account: The e-mail address you use to sign in to your Microsoft services such as Messenger, Hotmail, OneDrive (formerly SkyDrive), and Xbox Live.).

If you do not have a Windows Live ID, click Sign up, and then enter the required information.

  1. Rest your pointer on the document or the folder that contains the document that you want to share, click Share, and then click Edit permissions.

Share documents and folders in OneDrive

 Note   If you do not see the Share menu, click More.

  1. Under Add additional people, enter the e-mail address of the person that you want to share this document with, and then press RETURN .

You can continue to add as many people as you want.

  1. When you are done creating a list of people to share the document with, click Save.
  2. Type the e-mail message, and then click Send.

The e-mail message will be sent to the people you shared the document with, and they will need to create or sign in to their own Windows Live OneDrive to access the shared document.

 Note   If the document that you share is in a folder that is not shared, people can't access the shared document. You need to share the folder as well.

ShowCan't open a document on OneDrive?

If you are using Mac OS X Lion and cannot open documents on OneDrive, you can change a Safari or Firefox browser setting that will allow you to open documents. Do the following steps:

  1. Quit Safari or Firefox.
  2. In the Finder, click Applications, and then select the application icon for Safari or Firefox
  3. On the File menu, click Get Info.
  4. Select the Open in 32-bit mode check box.
  5. Close and reopen Safari or Firefox.

See also

Save a document to SharePoint or OneDrive

PowerPoint

You can create new documents or edit existing documents from anywhere that you have a connection to the Web by using the Office Online and Windows Live OneDrive, the free online storage service from Windows Live.

 Important   You can use Office Online in any browser, but currently they are designed to work best in Microsoft Internet Explorer 7 or later, Mozilla Firefox 3.5 or later, and Safari 4 or later.

Do any of the following:

ShowCreate a new document in OneDrive

  1. Open a Web browser, and then in the address bar, type http://office.live.com.
  2. Sign in with your Windows Live ID (Microsoft account: The e-mail address you use to sign in to your Microsoft services such as Messenger, Hotmail, OneDrive (formerly SkyDrive), and Xbox Live.).

If you do not have a Windows Live ID, click Sign up, and then enter the required information.

  1. Click New, and then click the type of document that you want to create. For example, Word document, Excel workbook, or PowerPoint presentation.

Office Online New Document

  1. Type a name for the document, and then click Save.

The document opens for editing in the appropriate Office Online program.

  1. When you are done editing, in the upper-right corner, click  Close.

Office Online Close button

PowerPoint Online and Excel Online save your changes automatically. Word Online does not save automatically.

ShowEdit an existing document in OneDrive

  1. Open a Web browser, and then in the address bar, type http://office.live.com.
  2. Sign in with your Windows Live ID (Microsoft account: The e-mail address you use to sign in to your Microsoft services such as Messenger, Hotmail, OneDrive (formerly SkyDrive), and Xbox Live.).

If you do not have a Windows Live ID, click Sign up, and then enter the required information.

  1. Click the name of the document that you want to view, and it will open in the Office Online Reading view.
  2. Click Edit in Browser.

Edit in Browser button

The document opens for editing in the appropriate Office Online program.

  1. When you are done editing, in the upper-right corner, click  Close.

Office Online Close button

PowerPoint Online and Excel Online save your changes automatically. Word Online does not save automatically.

 Tip   If you want to make changes beyond what you can do in the browser and you have Office for Mac 2011 installed on your Mac, you can open the document in the desktop application by clicking Open in Word, Open in PowerPoint, or Open in Excel.

ShowShare documents in OneDrive

The document that you store on Windows Live OneDrive can be edited in the browser by anyone you permit to do so.

  1. Open a Web browser, and then in the address bar, type http://office.live.com.
  2. Sign in with your Windows Live ID (Microsoft account: The e-mail address you use to sign in to your Microsoft services such as Messenger, Hotmail, OneDrive (formerly SkyDrive), and Xbox Live.).

If you do not have a Windows Live ID, click Sign up, and then enter the required information.

  1. Rest your pointer on the document or the folder that contains the document that you want to share, click Share, and then click Edit permissions.

Share documents and folders in OneDrive

 Note   If you do not see the Share menu, click More.

  1. Under Add additional people, enter the e-mail address of the person that you want to share this document with, and then press RETURN .

You can continue to add as many people as you want.

  1. When you are done creating a list of people to share the document with, click Save.
  2. Type the e-mail message, and then click Send.

The e-mail message will be sent to the people you shared the document with, and they will need to create or sign in to their own Windows Live OneDrive to access the shared document.

 Note   If the document that you share is in a folder that is not shared, people can't access the shared document. You need to share the folder as well.

ShowCan't open a document on OneDrive?

If you are using Mac OS X Lion and cannot open documents on OneDrive, you can change a Safari or Firefox browser setting that will allow you to open documents. Do the following steps:

  1. Quit Safari or Firefox.
  2. In the Finder, click Applications, and then select the application icon for Safari or Firefox
  3. On the File menu, click Get Info.
  4. Select the Open in 32-bit mode check box.
  5. Close and reopen Safari or Firefox.

See also

Save a document to SharePoint or OneDrive

Excel

You can create new documents or edit existing documents from anywhere that you have a connection to the Web by using the Office Online and Windows Live OneDrive, the free online storage service from Windows Live.

 Important   You can use Office Online in any browser, but currently they are designed to work best in Microsoft Internet Explorer 7 or later, Mozilla Firefox 3.5 or later, and Safari 4 or later.

Do any of the following:

ShowCreate a new document in OneDrive

  1. Open a Web browser, and then in the address bar, type http://office.live.com.
  2. Sign in with your Windows Live ID (Microsoft account: The e-mail address you use to sign in to your Microsoft services such as Messenger, Hotmail, OneDrive (formerly SkyDrive), and Xbox Live.).

If you do not have a Windows Live ID, click Sign up, and then enter the required information.

  1. Click New, and then click the type of document that you want to create. For example, Word document, Excel workbook, or PowerPoint presentation.

Office Online New Document

  1. Type a name for the document, and then click Save.

The document opens for editing in the appropriate Office Online program.

  1. When you are done editing, in the upper-right corner, click  Close.

Office Online Close button

PowerPoint Online and Excel Online save your changes automatically. Word Online does not save automatically.

ShowEdit an existing document in OneDrive

  1. Open a Web browser, and then in the address bar, type http://office.live.com.
  2. Sign in with your Windows Live ID (Microsoft account: The e-mail address you use to sign in to your Microsoft services such as Messenger, Hotmail, OneDrive (formerly SkyDrive), and Xbox Live.).

If you do not have a Windows Live ID, click Sign up, and then enter the required information.

  1. Click the name of the document that you want to view, and it will open in the Office Online Reading view.
  2. Click Edit in Browser.

Edit in Browser button

The document opens for editing in the appropriate Office Online program.

  1. When you are done editing, in the upper-right corner, click  Close.

Office Online Close button

PowerPoint Online and Excel Online save your changes automatically. Word Online does not save automatically.

 Tip   If you want to make changes beyond what you can do in the browser and you have Office for Mac 2011 installed on your Mac, you can open the document in the desktop application by clicking Open in Word, Open in PowerPoint, or Open in Excel.

ShowShare documents in OneDrive

The document that you store on Windows Live OneDrive can be edited in the browser by anyone you permit to do so.

  1. Open a Web browser, and then in the address bar, type http://office.live.com.
  2. Sign in with your Windows Live ID (Microsoft account: The e-mail address you use to sign in to your Microsoft services such as Messenger, Hotmail, OneDrive (formerly SkyDrive), and Xbox Live.).

If you do not have a Windows Live ID, click Sign up, and then enter the required information.

  1. Rest your pointer on the document or the folder that contains the document that you want to share, click Share, and then click Edit permissions.

Share documents and folders in OneDrive

 Note   If you do not see the Share menu, click More.

  1. Under Add additional people, enter the e-mail address of the person that you want to share this document with, and then press RETURN .

You can continue to add as many people as you want.

  1. When you are done creating a list of people to share the document with, click Save.
  2. Type the e-mail message, and then click Send.

The e-mail message will be sent to the people you shared the document with, and they will need to create or sign in to their own Windows Live OneDrive to access the shared document.

 Note   If the document that you share is in a folder that is not shared, people can't access the shared document. You need to share the folder as well.

ShowCan't open a document on OneDrive?

If you are using Mac OS X Lion and cannot open documents on OneDrive, you can change a Safari or Firefox browser setting that will allow you to open documents. Do the following steps:

  1. Quit Safari or Firefox.
  2. In the Finder, click Applications, and then select the application icon for Safari or Firefox
  3. On the File menu, click Get Info.
  4. Select the Open in 32-bit mode check box.
  5. Close and reopen Safari or Firefox.

See also

Save a document to SharePoint or OneDrive

 
 
Applies to:
Excel for Mac 2011, PowerPoint for Mac 2011, Word for Mac 2011