Familiarize yourself with the ribbon

Which Office program are you using?


Word

The ribbon can help you quickly find the commands that you have to have to complete a task. Commands are organized in logical groups that are collected together under tabs. In earlier versions of Office for Mac, many of these commands were located on the Formatting Palette.

Expand or minimize ribbon

Callout 1  Tabs

Callout 2  Ribbon

Do any of the following:

ShowMinimize the ribbon while you are working

To see more of the document, you can minimize the ribbon so that only the tabs appear.

  • On the right side of the ribbon, click Miinimize the ribbon button.

ShowExpand the ribbon while you are working

  • On the right side of the ribbon, click Expand the ribbon button.

ShowSee more selections in scrolling galleries

On the ribbon, you can view several thumbnails of styles, themes, or other formats, or you can expand the list to see them all. Some expanded lists have additional menu items at the bottom. To see an example, follow these steps.

  1. On the Home tab, under Styles, click the right arrow Scroll through styles right button to scroll through the styles.
  2. To expand the list to see all the styles, point to a style, and then click More Down Arrow.

ShowUse the format tabs

When you insert shapes, charts, pictures, movies, or other objects, additional tabs appear that you can use to format these objects. For example, if you insert a shape, the Format tab appears next to the Home tab. To see an example of how this works, follow these steps.

  1. On the Home tab, under Insert, click Shape.

Word Home tab, Insert group

  1. On the pop-up menu, rest the pointer on Rectangles, and then click the rectangle style that you want.
  2. In your document, point where you want to insert the shape, hold down the mouse button, and then drag the pointer until the shape is the size that you want.
  3. Click the shape, and then click the Format tab.
  4. Use the buttons, pop-up menus, and galleries to apply formatting to the shape.

ShowResize the document window to see more or fewer items on the ribbon

As the document window becomes smaller, the number of items that can be shown on the ribbon also changes. For example, the number of thumbnails that appear decreases or a scrolling gallery changes into a button. To see how this works, follow these steps.

  1. On the Home tab, under Styles, count how many style thumbnails show.

Home tab, Styles group

  1. Resize the window to make it smaller.
  2. On the Home tab, under Styles, the number of style thumbnails decreases.

ShowTurn off the ribbon

  1. On the right side of the ribbon, click Action pop-up menu, and then click Ribbon Preferences.
  2. Under General, clear the Turn on the ribbon check box.

See also

Customize the ribbon

PowerPoint

The ribbon can help you quickly find the commands that you have to have to complete a task. Commands are organized in logical groups that are collected together under tabs. In earlier versions of Office for Mac, many of these commands were located on the Formatting Palette.

Expand or minimize ribbon

Callout 1  Tabs

Callout 2  Ribbon

Do any of the following:

ShowMinimize the ribbon while you are working

To see more of the document, you can minimize the ribbon so that only the tabs appear.

  • On the right side of the ribbon, click Miinimize the ribbon button.

ShowExpand the ribbon while you are working

  • On the right side of the ribbon, click Expand the ribbon button.

ShowSee more selections in scrolling galleries

On the ribbon, you can view several thumbnails of styles, themes, or other formats, or you can expand the list to see them all. Some expanded lists have additional menu items at the bottom. To see an example, follow these steps.

  1. On the Themes tab, under Themes, click the right arrow Scroll through styles right button to scroll through the themes.
  2. To expand the list to see all the themes, point to a theme, and then click More Down Arrow.
  3. To browse for more themes, at the bottom of the expanded list, click Browse Themes.

ShowUse the format tabs

When you insert shapes, charts, pictures, movies, or other objects, additional tabs appear that you can use to format these objects. For example, if you insert a shape, the Format tab appears next to the Home tab. To see an example of how this works, follow these steps.

  1. On the Home tab, under Insert, click Shape.

Home tab, Insert group

  1. On the pop-up menu, rest the pointer on Rectangles, and then click the rectangle style that you want.
  2. In your document, point where you want to insert the shape, hold down the mouse button, and then drag the pointer until the shape is the size that you want.
  3. Click the shape, and then click the Format tab.
  4. Use the buttons, pop-up menus, and galleries to apply formatting to the shape.

ShowResize the document window to see more or fewer items on the ribbon

As the document window becomes smaller, the number of items that can be shown on the ribbon also changes. For example, the number of thumbnails that appear decreases or a scrolling gallery changes into a button. To see how this works, follow these steps.

  1. On the Themes tab, under Themes, count how many theme thumbnails show.

Themes tab, Themes group

  1. Resize the window to make it smaller.
  2. On the Themes tab, under Themes, the number of theme thumbnails decreases.

ShowTurn off the ribbon

  1. On the right side of the ribbon, click Action pop-up menu, and then click Ribbon Preferences.
  2. Under General, clear the Turn on the ribbon check box.

See also

Customize the ribbon

Excel

The ribbon can help you quickly find the commands that you have to have to complete a task. Commands are organized in logical groups that are collected together under tabs. In earlier versions of Office for Mac, many of these commands were located on the Formatting Palette.

Expand or minimize ribbon

Callout 1  Tabs

Callout 2  Ribbon

Do any of the following:

ShowMinimize the ribbon while you are working

To see more of the document, you can minimize the ribbon so that only the tabs appear.

  • On the right side of the ribbon, click Miinimize the ribbon button.

ShowExpand the ribbon while you are working

  • On the right side of the ribbon, click Expand the ribbon button.

ShowSee more selections in scrolling galleries

On the ribbon, you can view several thumbnails of styles, themes, or other formats, or you can expand the list to see them all. Some expanded lists have additional menu items at the bottom. To see an example, follow these steps.

  1. On the Home tab, under Format, click the right arrow Scroll through styles right button to scroll through the formats.
  2. To expand the list to see all the formats, point to a format, and then click More Down Arrow.
  3. To create a new cell style, at the bottom of the expanded list, click New Cell Style.

ShowUse the format tabs

When you insert shapes, charts, pictures, movies, or other objects, additional tabs appear that you can use to format these objects. For example, if you insert a shape, the Format tab appears next to the Home tab. To see an example of how this works, follow these steps.

  1. On the Standard toolbar, click Show or hide the Media Browser Media Browser button.
  2. Click Shapes Shapes tab, and then on the pop-up menu, click All Shapes.
  3. Click the shape that you want.
  4. In your document, point where you want to insert the shape, hold down the mouse button, and then drag the pointer until the shape is the size that you want.
  5. Click the shape, and then click the Format tab.
  6. Use the buttons, pop-up menus, and galleries to apply formatting to the shape.

ShowResize the document window to see more or fewer items on the ribbon

As the document window becomes smaller, the number of items that can be shown on the ribbon also changes. For example, the number of thumbnails that appear decreases or a scrolling gallery changes into a button. To see how this works, follow these steps.

  1. On the Home tab, under Format, count how many format thumbnails show.

Home tab, Format group

  1. Resize the window to make it smaller.
  2. On the Home tab, under Format, the thumbnails become Styles.

Excel Format group resized

ShowTurn off the ribbon

  1. On the right side of the ribbon, click Action pop-up menu, and then click Ribbon Preferences.
  2. Under General, clear the Turn on the ribbon check box.

See also

Customize the ribbon

 
 
Applies to:
Excel for Mac 2011, PowerPoint for Mac 2011, Word for Mac 2011