Create or delete a keyboard shortcut

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Word

You can create a keyboard shortcut to help you quickly do a task. However, if the keyboard shortcut conflicts with a default Mac OS X keyboard shortcut, it will not work unless you turn off the Mac OS X keyboard shortcut.

Do any of the following:

ShowCreate a keyboard shortcut for a task

  1. On the Tools menu, click Customize Keyboard.
  2. In the Categories list, click a menu name.
  3. In the Commands list, click the task that you want to assign a keyboard shortcut to.

Any keyboard shortcuts that are currently assigned to the selected task appear in the Current keys box.

 Tip   If you prefer to use a different keyboard shortcut, add another shortcut to the list, and then use it instead.

  1. In the Press new keyboard shortcut box, type a key combination that includes at least one modifier key (COMMAND , CONTROL , OPTION , SHIFT ) and an additional key, such as COMMAND + OPTION + F11 .

If you type a keyboard shortcut that is already assigned, the action assigned to that key combination appears next to Currently assigned to.

  1. Click Assign.

 Notes 

  • To cancel the keyboard shortcut assignment, press ESC .
  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

ShowDelete a keyboard shortcut for a task

 Important   You can delete keyboard shortcuts that you added, but you cannot delete the default keyboard shortcuts for Excel.

  1. On the Tools menu, click Customize Keyboard.
  2. In the Categories list, click a menu name.
  3. In the Commands list, click the task that you want to delete a keyboard shortcut from.
  4. In the Current keys box, click the keyboard shortcut that you want to delete, and then click Remove.

ShowCreate a keyboard shortcut to insert a symbol

You can create a keyboard shortcut for a symbol, such as the telephone symbol from the Zapf Dingbats font ( Zapf Dingbats font telephone symbol ). For example, to create a keyboard shortcut to insert the telephone symbol, you could assign COMMAND + OPTION + SHIFT + T .

  1. On the Insert menu, click Symbol.
  2. Click the tab with the symbol or special character that you want.

If it is necessary, select a font on the Font pop-up menu.

  1. Click the symbol or character that you want.
  2. Click Keyboard Shortcut.
  3. In the Press new keyboard shortcut box, type a key combination that includes at least one modifier key (COMMAND , CONTROL , OPTION , SHIFT ) and an additional key, such as COMMAND + OPTION + F11 .

If you type a keyboard shortcut that is already assigned, the action assigned to that key combination appears next to Currently assigned to.

  1. Click Assign.

 Note   

  • To cancel the keyboard shortcut assignment, press ESC .
  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

ShowDelete a keyboard shortcut to insert a symbol

  1. On the Insert menu, click Symbol.
  2. Click the symbol or character that you want to delete a keyboard shortcut from.
  3. Click Keyboard Shortcut.
  4. In the Current keys box, click the keyboard shortcut that you want to delete, and then click Remove.

ShowReset all keyboard shortcuts

  1. On the Tools menu, click Customize Keyboard.
  2. To restore keyboard shortcuts to their original state, click Reset All, and then in the confirmation message, click Yes.

 Note   Keyboard shortcuts for tasks are reset.

ShowTurn off a Mac OS X keyboard shortcut

To use a keyboard shortcut that is the same as a default Mac OS X keyboard shortcut, you must first turn off that Mac OS X keyboard shortcut.

  1. On the Apple menu, click System Preferences.
  2. Under Hardware, click Keyboard, and then click the Keyboard Shortcuts tab.
  3. For the keyboard shortcut that you want to turn off, clear the check box.

See also

Word keyboard shortcuts

Common Office keyboard shortcuts

Turn on Accessibility options

PowerPoint

Do any of the following:

ShowCreate a keyboard shortcut for a task

  1. On the Apple menu, click System Preferences.
  2. Under Hardware, click Keyboard  Keyboard Preferences button.
  3. On the Keyboard Shortcuts tab, click Application Shortcuts, and then click AddAdd Keyboard Shortcut button.
  4. On the Application pop-up menu, click Other, click Microsoft Office 2011, and then click Microsoft PowerPoint.
  5. In the Menu Title box, type the name of the command that you want to add.

For example, to create a keyboard shortcut for the Paragraph command on the Format menu, type Paragraph... into the box.

  1. In the Keyboard Shortcut box, type a key combination that includes at least one modifier key (COMMAND , CONTROL , OPTION , SHIFT ) and an additional key, such as COMMAND + OPTION + F11 , and then click Add.

 Notes 

  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

ShowDelete a keyboard shortcut for a task

 Important   You can delete keyboard shortcuts that you added, but you cannot delete the default keyboard shortcuts for Excel.

  1. On the Apple menu, click System Preferences.
  2. Under Hardware, click Keyboard  Keyboard Preferences button.
  3. On the Keyboard Shortcuts tab, click Application Shortcuts.
  4. Click the keyboard shortcut that you want to remove, and then click Delete  Delete Keyboard Shortcut button.

ShowTurn off a Mac OS X keyboard shortcut

To use a keyboard shortcut that is the same as a default Mac OS X keyboard shortcut, you must first turn off that Mac OS X keyboard shortcut.

  1. On the Apple menu, click System Preferences.
  2. Under Hardware, click Keyboard, and then click the Keyboard Shortcuts tab.
  3. For the keyboard shortcut that you want to turn off, clear the check box.

See also

PowerPoint keyboard shortcuts

Common Office keyboard shortcuts

Turn on Accessibility options

Excel

You can create a keyboard shortcut to help you quickly do a task. However, if the keyboard shortcut conflicts with a default Mac OS X keyboard shortcut, it will not work unless you turn off the Mac OS X keyboard shortcut.

Do any of the following:

ShowCreate a keyboard shortcut for a task

  1. On the Tools menu, click Customize Keyboard.
  2. In the Categories list, click a menu name.
  3. In the list next to Categories, click the task that you want to assign a keyboard shortcut to.

Any keyboard shortcuts that are currently assigned to the selected task appear in the Current keys box.

 Tip   If you prefer to use a different keyboard shortcut, add another shortcut to the list, and then use it instead.

  1. In the Press new shortcut key box, type a key combination that includes at least one modifier key (COMMAND , CONTROL , OPTION , SHIFT ) and an additional key, such as COMMAND + F11 .

If you type a keyboard shortcut that is already assigned, the action assigned to that key combination appears next to Currently assigned to.

  1. Click Add.

 Notes 

  • To cancel the keyboard shortcut assignment, press ESC .
  • Keyboard shortcut descriptions refer to the U.S. keyboard layout. Keys on other keyboard layouts might not correspond to the keys on a U.S. keyboard. Keyboard shortcuts for laptop computers might also differ.

ShowDelete a keyboard shortcut for a task

 Important   You can delete keyboard shortcuts that you added, but you cannot delete the default keyboard shortcuts for Excel.

  1. On the Tools menu, click Customize Keyboard.
  2. In the Categories list, click a menu name.
  3. In the list next to Categories, click the task that you want to delete a keyboard shortcut from.
  4. In the Current keys box, click the keyboard shortcut that you want to delete, and then click Remove.

ShowReset all keyboard shortcuts

  1. On the Tools menu, click Customize Keyboard.
  2. To restore keyboard shortcuts to their original state, click Reset All.

ShowTurn off a Mac OS X keyboard shortcut

To use a keyboard shortcut that is the same as a default Mac OS X keyboard shortcut, you must first turn off that Mac OS X keyboard shortcut.

  1. On the Apple menu, click System Preferences.
  2. Under Hardware, click Keyboard, and then click the Keyboard Shortcuts tab.
  3. For the keyboard shortcut that you want to turn off, clear the check box.

See also

Excel keyboard shortcuts

Common Office keyboard shortcuts

Turn on Accessibility options

 
 
Applies to:
Excel for Mac 2011, PowerPoint for Mac 2011, Word for Mac 2011