Help protect your privacy

Which Office program are you using?


Word

By using Office, you can quickly assemble, display, and share your data with other people, and take steps to protect your privacy, too.

Do any of the following:

ShowSpecify the personal information that appears in all your Office documents

To help maintain the level of privacy that you want, you can edit or remove any of the author and contact information that is associated with Office documents. The author and contact information that you specify automatically appears in all your Office documents, including those that you share with other people, unless you remove your personal information from a document.

  1. On the Word menu, click Preferences.
  2. Under Personal Settings, click User Information Under Personal Settings, click User Information.
  3. Make the changes that you want.

 Note   When you update the information in one Office application, the information is automatically updated for all Office applications.

ShowRemove personal information from a document

If you share a document with other people, you can remove personal information, such as author name and company, that Office automatically adds to a document.

  1. On the Word menu, click Preferences.
  2. Under Personal Settings, click Security Security Preferences button.
  3. Under Privacy options, select the Remove personal information from this file on save check box.
  4. Save the document.

 Notes 

The following personal information is removed from your file:
  • In document properties, the properties Author, Manager, and Company on the Summary tab, and Last saved by on the Statistics tab.
  • All names associated with comments or tracked changes are changed to "Author." If you add or edit your name in a specific comment or elsewhere in your file, that information is not removed by this procedure. You must remove that information manually.

ShowTurn off tracking of recently used documents

On the File menu, the Open Recent command lists the documents that you recently opened. You can hide this menu option so that other people who use your computer can't see the list of recently used documents.

  1. On the Word menu, click Preferences.
  2. Under Authoring and Proofing Tools, click General  General Preferences button.
  3. Clear the Track recently opened documents check box.

See also

Password protect a document

Excel

By using Office, you can quickly assemble, display, and share your data with other people, and take steps to protect your privacy, too.

Do any of the following:

ShowSpecify the personal information that appears in all your Office documents

To help maintain the level of privacy that you want, you can edit or remove any of the author and contact information that is associated with Office documents. The author and contact information that you specify automatically appears in all your Office documents, including those that you share with other people, unless you remove your personal information from a document.

  1. On the Excel menu, click Preferences.
  2. Under Authoring, click General General Preferences button.
  3. In the User name box, make the changes that you want.

 Note   When you update the information in one Office application, the information is automatically updated for all Office applications.

ShowRemove personal information from a document

If you share a document with other people, you can remove personal information, such as author name and company, that Office automatically adds to a document.

 Note   Excel does not remove personal information from shared workbooks.

  1. On the Excel menu, click Preferences.
  2. Under Sharing and Privacy, click Security Security Preferences button.
  3. Select the Remove personal information from this file on save check box.
  4. Save the workbook.

 Notes 

The following personal information is removed from your file:
  • In workbook properties, the properties Author, Manager, and Company on the Summary tab, and Last saved by on the Statistics tab.
  • All names associated with comments or tracked changes are changed to "Author." If you add or edit your name in a specific comment or elsewhere in your file, that information is not removed by this procedure. You must remove that information manually.
  • The sender's e-mail address that appears in the e-mail message header when you send a workbook by using e-mail.

ShowTurn off tracking of recently used documents

On the File menu, the Open Recent command lists the documents that you recently opened. You can hide this menu option so that other people who use your computer can't see the list of recently used documents.

  1. On the Excel menu, click Preferences.
  2. Under Authoring, click General General Preferences button.
  3. Clear the Show this number of recent documents check box.

See also

Require a password to open or modify a workbook

PowerPoint

By using Office, you can quickly assemble, display, and share your data with other people, and take steps to protect your privacy, too.

Do any of the following:

ShowSpecify the personal information that appears in all your Office documents

To help maintain the level of privacy that you want, you can edit or remove any of the author and contact information that is associated with Office documents. The author and contact information that you specify automatically appears in all your Office documents, including those that you share with other people, unless you remove your personal information from a document.

  1. On the PowerPoint menu, click Preferences.
  2. Click Advanced PowerPoint Advanced Preferences button.
  3. Under User information, in the Name box and the Initials box, make the changes that you want.

 Note   When you update the information in one Office application, the information is automatically updated for all Office applications.

ShowTurn off tracking of recently used documents

On the File menu, the Open Recent command lists the documents that you recently opened. You can hide this menu option so that other people who use your computer can't see the list of recently used documents.

  1. On the PowerPoint menu, click Preferences.
  2. Click General PowerPoint General Preferences button, and then clear the Track recently opened documents check box.

See also

Outlook

By using Office, you can quickly assemble, display, and share your data with other people, and take steps to protect your privacy, too.

Do any of the following:

ShowSpecify the personal information that appears in all your Office documents

To help maintain the level of privacy that you want, you can edit or remove any of the author and contact information that is associated with Office documents. The author and contact information that you specify automatically appears in all your Office documents, including those that you share with other people, unless you remove your personal information from a document.

  1. At the bottom of the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.), click Contacts Contacts view button.
  2. On the Organize tab, click Me.

Contact Organize tab, Me

  1. Click the tab that contains the information that you want to change, and then make the changes that you want.

 Note   When you update the information in one Office application, the information is automatically updated for all Office applications.

ShowUse a Mac OS user account to protect your privacy on a shared computer

If more than one person uses the same computer, you can create separate user accounts to keep your e-mail messages and other Outlook items private.

 Important   To perform the following procedure, you must have an administrator name and password.

  1. On the Apple menu, click System Preferences.
  2. Under System, click Accounts.
  3. If the lock is closed, click the lock Mac OS Account Lock Preferences button, and then type an administrator name and password.
  4. Under the list of accounts, click Add a user account Add, fill in the boxes, and then click Create Account.

 Tip   For more information about how to add a new user account to your computer, see Mac Help.

See also

Manage identities

 
 
Applies to:
Excel for Mac 2011, Outlook for Mac 2011, PowerPoint for Mac 2011, Word for Mac 2011