Filter messages or tasks

In mail view and tasks view, you can use filters to hide some items (items: Units of information in Outlook, such as e-mail messages, calendar events, contacts, tasks, and notes.), helping you focus on the items that are important to you. For example, to see only messages that are both unread and high priority, you could turn on both the Unread and High Priority filters.

Do any of the following:

ShowFilter items in mail view

  1. At the bottom of the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.), click Mail Mail view button.
  2. In the folder list (folder list: The list of your mail folders visible in the navigation pane, which is the pane on the left side of the main Outlook window. The folder list is only visible in Mail view.), click the folder containing the messages that you want to filter.
  3. On the Home tab, click the arrow next to Filters, and then click a filter.

Home tab, Filters

 Notes 

  • You can turn on multiple filters at the same time.
  • To turn off filters, on the Home tab, click Filters. You can also turn off filters by clicking another folder in the folder list, or by changing to a different view.

ShowFilter items in tasks view

  1. At the bottom of the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.), click Tasks Tasks view button.
  2. On the Home tab, click the arrow next to Filters, and then click a filter.

Home tab, Filters

 Notes 

  • You can turn on multiple filters at the same time.
  • To turn off filters, on the Home tab, click Filters. You can also turn off filters by clicking another folder in the folder list, or by changing to a different view.
  • By default, tasks view displays both tasks and items that are flagged for follow up. To show only tasks, on the Home tab, clear the Flagged Items check box.Tasks Home tab, group 8

See also

Filter items by category

Find items in Outlook by doing a basic search

Save a search by using a Smart Folder

Arrange and group items

 
 
Applies to:
Outlook for Mac 2011