Filter items by category

Filtering by category can help you stay focused because you see items only in the categories that you choose. For example, while you prepare for a trip, you can choose to display only the tasks that you've assigned to the Travel category.

Do any of the following:

ShowFilter messages by category

  1. At the bottom of the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.), click Mail Mail view button.
  2. In the folder list (folder list: The list of your mail folders visible in the navigation pane, which is the pane on the left side of the main Outlook window. The folder list is only visible in Mail view.), click the folder containing the messages that you want to filter.
  3. On the Home tab, click the arrow next to Filters, point to Category, and then click a category.

Home tab, Filters

 Note   To turn off filters, on the Home tab, click Filters. You can also turn off filters by clicking another folder in the folder list, or by changing to a different view.

ShowFilter events, contacts, tasks, and notes by category

The navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.) lets you filter items by category when you view calendar events, contacts, tasks, and notes.

  1. At the bottom of the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.), click Calendar, Contacts, Tasks, or Notes.
  2. In the navigation pane, make sure that the category list is showing.

Category filters

  1. Select or clear the category check boxes to show or hide items in the item list (item list: In the main Outlook window, the list of messages, contacts, tasks, or other items. By default, the item list is displayed vertically between the navigation pane and the reading pane.) or calendar.

ShowShow or hide categories in the navigation pane

If you have some categories that you don't use very often, you can hide those categories from the list in the navigation pane. For example, you may want to hide the category listing for a project that has been completed. Hiding a category in the navigation pane does not hide all the items in that category. It just allows you to see a shorter category list.

  1. On the Outlook menu, click Preferences.
  2. Under Personal Settings, click Categories.
  3. Under Show in Navigation Pane, select or clear the check boxes that you want.

 Note   By default, when you create a new category, the category is displayed in the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.). To turn off this preference, on the Outlook menu, click Preferences, click Categories, and then clear the Show new categories in navigation pane check box.

See also

Create or edit a category

Categorize an item

Display all items in a category

Filter messages or tasks

 
 
Applies to:
Outlook for Mac 2011