Create, edit, or delete tasks

You can create tasks to keep track of the things that you have to do, and you can set start dates, due dates, and reminders for them. When you finish a task, you can mark it as complete by selecting the check box next to the task in the Tasks list. An overdue task appears in the Tasks list in red type.

You can also set tasks to recur. When you mark an occurrence of a recurring task as complete, the next occurrence automatically appears on your Tasks list with a due date at the interval that you specified. Recurring tasks appear in the Tasks list with the recurrence Recurring Task icon icon.

 Note   The Tasks list also displays e-mail and contacts that are flagged for follow up.

Do any of the following:

ShowCreate a task

  1. At the bottom of the navigation pane (navigation pane: The left pane of the Document Connection for Mac window that displays saved locations and files.), click Tasks Tasks view button.
  2. On the Home tab, click Task.

Tasks Home tab, group 1

  1. Enter a title for the task, and, if you want, more detail in the task body.
  2. Do any of the following:
To Do this
Set a due date, start date, or reminder Add dates in the Due, Start, or Reminder fields.
Clear a due date, start date, or reminder Select the date, and then, next to the date, click Remove Remove.
Set a recurrence pattern

On the Task tab, click Recurrence, and then click a pattern.

Task tab, Recurrence

 Tip   To limit the number of times the task recurs, click Recurrence, click Custom, and then next to End date, set the option that you want.

ShowEdit, rename, or delete a task

  1. In the Tasks list, click the task that you want to edit, rename, or delete.
  2. Do one of the following:
To Do this
Change or rename the task Double-click the task, and then make the changes that you want.
Delete the task

On the Home tab, click Delete.

Outlook Delete

 Tip   To change a recurring task to occur once only, double-click the task, and then on the Task tab, click Recurrence, and then click Once Only. Task tab, Recurrence

See also

Add or remove a flag for follow up

Print a note, task, or task list

Customize the tasks list

Applies to:
Outlook for Mac 2011