Join and exit a Lync Meeting

You have a few options for using the Lync Windows Store app to join a Lync Meeting. You can:

  • Join from the home screen, if you want to use Lync audio to connect to your currently scheduled meeting.
  • Join from the Meetings screen, if you want to do any of the following:
    • Call into the meeting by using a phone.
    • See details about the meeting, namely the organizer’s notes, meeting URL, conference ID, and PIN.
    • Join a different meeting from the one that’s listed on the home screen.
  • Join anonymously, if you don’t have a Lync account or you’re not able to join by using your Lync credentials, which can happen if the meeting organizer is at a company that your org isn’t federated (set up to communicate) with.

In the meeting, you’ll get meeting audio through the device that’s set as the default by Windows 8 or Windows RT.

To share your video in the meeting, select Video > Start my video at the bottom of the window.

Screen shot of Start my video

To share during the meeting, see View and present content in a Lync Meeting (not available if you join anonymously).

 Note    If you have both Lync 2013 for the desktop and Lync Windows Store app installed on your PC and want to use Lync for the desktop for your meetings, when you join from outside of Lync Windows Store app (for example, when you join from Outlook), you can set Lync for the desktop as your default meeting client. To learn how, see Change your default meeting client.

To learn how to exit a meeting, see Leave or exit a Lync Meeting.

Join from the home screen

One tap or click is all it takes to join your next Lync Meeting from Lync Windows Store app. The name of your upcoming Lync Meeting is displayed in the first tile in the hub, 15 minutes before the start time.

When you’re ready to join the meeting, select Join Lync Meeting on this tile.

Screenshot of the meetings tile on the lync start screen with the join lync meeting link highlighted

Join from the Meetings screen

Open the Meetings screen, and join the meeting from there if the meeting on the home screen isn’t the one you want to join, or you want to review meeting details before joining or calling in.

 Tip    The Meetings screen also lets you review all of your meetings for the current and next day, to help with planning.

To open the Meetings screen, in the hub of the home screen, select the Meetings tile.

Screen shot of Lync home page and meeting tile

On the Meetings screen, meetings are listed under today and tomorrow. Lync Meetings are in blue.

Screen shot of Meeting screen

Click a Lync Meeting to see details about it. You can join by selecting the Join button, or Join Lync Meeting URL. If call-in numbers are present, you can also call one of the numbers under Join by Phone from your phone.

 Tip    If you want to do things like: see meetings that are scheduled for before today or after tomorrow, schedule a new meeting, make changes to a meeting you set up or to your response, or accept or decline a meeting, you need to use Outlook Calendar or Lync Web Scheduler.

Join anonymously

Say that you’re invited to a Lync Meeting but don’t have a Lync account or your Lync credentials don’t work for this particular meeting. You can still join the meeting. Here’s how.

If you don’t have a Lync account

  1. In the Outlook meeting request, click Join online meeting.
  2. At the top of the Lync sign-in screen, select Join a meeting.
  3. In Name, type the name you want listed in the Participant list.
  4. Select Join.

If you can’t join by using your Lync account

  1. In the Outlook meeting request or from the Meetings screen in the Lync Windows Store app, copy the meeting URL. (To open the Meetings screen, on the Lync Windows Store app home screen, select the Meetings tile).
  2. Sign out of the Lync Windows Store app by selecting your picture, and then selecting Sign out.
  3. At the top of the Lync sign-in screen, select Join a meeting.
  4. In Name, type the name you want listed in the Participant list, and in Meeting link, paste the URL.
  5. Select Join.

When you join a meeting as a guest, as just described, you can participate in the main audio and video streams and instant messaging (IM) activity and view what’s being shared, but you cannot start conversations with individual participants or share anything from your PC.

Leave or exit a Lync Meeting

To leave only the audio and video part of the meeting but still see IM and shared content, select the handset button in the call window.

Screen shot of app commands

To exit the meeting fully, swipe in from the top, or right-click with a mouse to access the app commands. On the top bar, click the X button on the tile for the meeting.

Screen shot of end meeting

 
 
Applies to:
Lync Windows Store app