Sharing Files and Applications on Your Computer

Besides importing content in Live Meeting, you can share files and applications as part of presenting at a Live Meeting session.

The simplest way to share a file or application is to open it on your computer and make changes to while displaying it to the other attendees. Or, if you want to show multiple processes on your computer involving more than one application, you can share your entire desktop. For either of these options, you can also share control (over the application or over the desktop) with one other presenter at the meeting. While you are sharing control, the other presenter has access to your computer. At any point, you can end application sharing control, and the ability of the another presenter to control your computer is blocked.

ShowTo open and display a file or an application on your computer

  1. In the meeting client, click the Content pane, click Share, click Share a Program, and then click Open a New Program.
  2. From the Open dialog box, navigate to the file you want to display, and click Open.

The file or the entire application appears on your desktop and is visible to all attendees, with the sharing controls along the top of your screen.

ShowTo display an application that is already open on your computer

  1. Open the application that you want to display to attendees.
  2. In the meeting client, click the Content pane, click Share, and then click Share a Program.
  3. You will see a list of applications that are open on your computer. Click the name of the application you want to display. The application you select to share is now visible to all attendees, with the sharing controls along the top of your screen.

ShowTo display a select area

  1. In the meeting client, click the Content pane, click Share, click Share Your Desktop, and then click Selected Area. The Sharing Frame appears on your desktop.
  2. Resize the Sharing Frame as needed for the contents of your desktop that you want to display to attendees. The portion of your desktop inside the Sharing Frame is now visible to all attendees, along with the sharing controls along the top of your screen.

ShowTo display your entire desktop

  • In the meeting client, click the Content pane, click Share, click Share Your Desktop, and then click All.

Your desktop is now visible to all attendees, with the sharing controls along the top of your screen.

ShowTo share control of your computer with another participant

  1. In the Sharing controls, click the Share Control icon.
  2. In the Give Control dialog box, click the name of participant to whom you want to give control, and then click OK.

The controlling participant can now use the selected items on your computer. For example, if you give control of Microsoft Word, all participants see the controller's use of the Word document you are sharing.

ShowTo end application sharing control

  • On the Sharing controls, click the Take Control icon.

ShowTo end sharing and return to the Live Meeting client

  • On the Sharing controls, click the End Sharing and return to Live Meeting icon.

ShowTo end sharing and go back to a file or application that you have already shown or imported

  1. On the Sharing controls, click the Content pane.
  2. You will see a list of files or applications that you have shown or imported. Click the name of the application you want to display.

ShowTo pause or to restart sharing

  1. To pause sharing, on the Sharing controls, click the Pause Sharing icon.
  2. To restart sharing, on the Sharing controls, click the Start Sharing icon.
 
 
Applies to:
Live Meeting 2007