How to Record a Meeting

Live Meeting provides a recording feature that lets you capture all keystrokes, slides, and audio of a meeting. After you record a meeting and save the recording, you can replay it later or make it available for training sessions, seminars, or for those who could not attend.

 Note   The recording feature does not capture PowerPoint animations, transitions, or builds; it captures only the final state of the slides.

To record a meeting, follow these steps. The rest of this article explains these steps in detail:

Set recording and audio options for meetings

Before you record a meeting, ensure that the Recording and Audio options are configured the way you want for both Meet Now meetings and scheduled meetings.

To set recording options for Meet Now meetings

  1. In your Internet browser, enter the URL of your Live Meeting conference center.
  2. On the My Home page of Live Meeting Manager, enter your user login in the User login box and your password in the Password box, and then click Login.
  3. Click Meet Now Details, and then click Meet Now Options.
  4. At the top of the Meet Now Options page, click Recording.
  5. By default, only the meeting organizer can record a meeting. If you want to allow presenters to record your meeting, select Presenters can record the meeting.
  6. Under Recording Access, select how you want to control access to viewing recordings. By default, only the administrator and organizer can view recordings.

To set audio options for Meet Now meetings

For the Live Meeting recording feature, you must specify additional dialing keys in addition to the participant code and the leader code. The Live Meeting recorder dials into the conference call as a silent attendee. You use additional dialing keys to input the character string needed to allow the Live Meeting to input your participant code for you. You can instruct Live Meeting to pause before dialing the participant code. By adding commas to indicate pauses, you can give the phone conferencing service prompt time to complete before Live Meeting dials the participant code. After Live Meeting enters the participant code, it enters any other character strings that you have specified.

  • In the first Actual dialing keys box, type commas to indicate how long Live Meeting should wait before proceeding with the participant code, and then in the box to the right of <participant code>, enter any other characters that are required by the conference call service after the participant code is entered.

To set recording options for scheduled meetings

  1. At the My Home page of the Live Meeting Manager, enter your user login in the User login box and your password in the Password box, and then click Login.
  2. Under Meet, click Schedule Meeting.
  3. On the Schedule Meeting page, click Meeting Options.
  4. At the top of the Meeting Options page, click Recording.
  5. By default, only meeting organizers can record a meeting. If you want to allow presenters to record the meeting, select Presenters can record the meeting.
  6. Under Recording Access, select how you want to control access to viewing recordings. By default, only the administrator and organizer can view recordings.

To set audio options for scheduled meetings

For the Live Meeting recording feature, you must specify additional dialing keys in addition to the participant code and the leader code. The Live Meeting recorder dials into the conference call as a silent attendee. You use additional dialing keys to input the character string needed to allow the Live Meeting to input your participant code for you. You can instruct Live Meeting to pause before dialing the participant code. By adding commas to indicate pauses, you can give the phone conferencing service prompt time to complete before Live Meeting dials the participant code. After Live Meeting enters the participant code, it enters any other character strings that you have specified.

  • In the first Actual dialing keys box, type commas to indicate how long Live Meeting should wait before proceeding with the participant code, and then in the box to the right of <participant code>, enter any other characters that are required by the conference call service after the participant code is entered.

Top of Page Top of Page

Record a meeting

By default, only the meeting organizer can record a meeting, but the organizer can give permission to presenters to record the meeting as described earlier in this article.

 Note   These instructions assume that you have joined the meeting as either the organizer or as a presenter with permission to record, that you have set audio and recording options as described earlier in this article, and that you have imported the resources you need for the meeting.

To record a meeting

  1. When the Live Meeting console starts, the Audio and Recording Setup dialog box appears. The Phone Conferencing information will be displayed in this dialog box. Call the Phone Conferencing Service using the telephone number supplied in the box. Be sure to supply your conference leader code.
  2. Before recording the meeting, import the resources you want for the meeting. For example, you can click the Import a document button on the Live Meeting toolbar. You may also want to wait for the meeting participants to arrive before you start recording the meeting.
  3. If you want to test the audio connection before recording, in the Audio and Recording Setup dialog box, click the double arrow to expand the recording section of the dialog box, and then click Test/Listen to Connection.
  4. When you are ready to start recording, click Start Recording in the Audio and Recording Setup dialog box. If the dialog box is not visible, click Start Recording on the Live Meeting console toolbar.
  5. To pause a recording, click the Pause button. To resume recording after a pause, click the Pause button again.
  6. When you are finished recording, click the Stop Recording button. To save the recording, click Save Recording. The recording is saved to your conference center.

Top of Page Top of Page

Access and play a recording

After recording the meeting, allow up to 24 hours for the recording to be available. After the meeting recording is complete, you, as the meeting organizer, must access the recording and provide access for others.

To access and play a recording

  1. Log on to Live Meeting Manager.
  2. At the My Home page, under View, click Recordings.
  3. In the Recordings list, click the View icon to the left of the recording name in the list.
  4. (Optional) To install the Replay Wrapper, a special skin for Windows Media Player that adds indexing ability to playback of your recordings, click Install Replay Wrapper and follow the instructions on the screen.
  5. In the View Recording in Replay format section, click the View icon.

Top of Page Top of Page

Send an invitation to a recording

When you set recording options before a meeting, you can either limit access to a recording to the organizer and the Live Meeting administrator, or you can give access to all meeting participants. If you limit access to the organizer and the administrator, you can still provide access to individuals. To do so, you send those individuals an invitation to view the recording.

To send an invitation to a recorded meeting

  1. On the My Home page, under Manage, click Recordings.
  2. In the Recordings list, click the title of the meeting recording for which you want to send invitations.
  3. Optionally, you can change the recording access control and the download options.
  4. In the Invitees box, type the full e-mail addresses (for example, someone@example.com), separated by semicolons, of the people you want to invite to view the recording.
  5. Type an optional message, and then click Send Invitations. Invitees will receive an e-mail message with a link to the recording.

Top of Page Top of Page