Creating and Managing Memberships

Managing memberships is a key part of administering Live Meeting. You must create a membership for each person in your organization who will log on to the Live Meeting conference center.

You can add members to groups to make it easier for organizers to send bulk invitations. For more information, see Creating and Managing Groups.

You assign roles to members in Live Meeting. Assigned roles control members' access to Live Meeting resources. When you create or edit a membership, settings you make for the individual member override the default settings for the member's role. For more information about roles, see Managing Roles.

 Note   To create and manage memberships, you must be logged on to the Live Meeting conference center with a membership that is assigned the Administrator role. If your membership is not assigned the Administrator role, see your Live Meeting administrator.

ShowTo display the membership list

  1. On the My Home page, in the Administer section, click Account.
  2. On the Account Administration Home page, click Memberships.
  3. On the Administer Memberships page, click Show All. If you manage more than 1,000 memberships, Live Meeting displays only the first 1,000. You can search for specific members, whether they are displayed or not.

ShowTo search for a member

  1. On the My Home page, in the Administer section, click Account.
  2. On the Account Administration Home page, click Memberships.
  3. On the Administer Memberships page, in the by list, click the property you want to use to search for a member.
  4. In the Search box, type the text you want to find, and then click Search.

ShowTo create a membership

  1. On the My Home page, in the Administer section, click Account.
  2. On the Account Administration Home page, click Memberships.
  3. On the Administer Memberships page, click Create New Member.
  4. In the Member Details section of the Create New Member page, in the appropriate boxes, type the user ID, full e-mail address (such as someone@example.com), given name, and surname of the member you want to create.
  5. In the Password box, type the password for the member account. In the Confirm Password box, retype the password.
  6. Optionally, in the Bill To text box, type the administrative code that your organization will use to bill the member's use of the Live Meeting service.
  7. To send a system-generated welcome e-mail message to the member that contains the user name and password that the member will use to log on to Live Meeting, select the Send Welcome E-mail check box.
  8. In the Time Zone list, click the time zone where the member is located.
  9. In the Member Privileges section, in the Role list, click the Live Meeting role you want to assign to the new member.
  10. To allow the member to organize meetings, check the Meetings Organization box, and then click Meet Now Only or Schedule Meeting and Meet Now.
  11. To add the member to a group, click the group to which you want to add the member in the Available Groups list, and then click Add.
  12. Click Submit.

ShowTo edit a membership

  1. On the My Home page, in the Administer section, click Account.
  2. On the Account Administration Home page, click Memberships.
  3. On the Administer Memberships page, click Show All, and then click the name of the membership you want to edit. Or, search for the membership you want to edit, as explained earlier in this topic.
  4. On the Edit Member page, make any changes you want to apply for this member.
  5. When you have finished entering changes, click Submit.

ShowTo delete a membership

  1. On the My Home page, in the Administer section, click Account.
  2. On the Account Administration Home page, click Memberships.
  3. On the Administer Memberships page, click Show All, and then click the name of the membership you want to delete. Or, search for the membership you want to delete, as explained earlier in this topic.
  4. In the row containing the name of the membership you want to delete, select the Delete check box. Repeat this step for any other memberships that you want to delete.
  5. At the bottom of the membership list, click Delete.
  6. In the confirmation message box, click OK.

ShowTo assign a member to a group

  1. On the My Home page, in the Administer section, click Memberships.
  2. On the Administer Memberships page, click Show All, and then click the name of the member you want to assign to a group. Or, search for the membership you want to assign to a group, as explained earlier in this topic.
  3. On the Edit Member page, in the Member Groups section, click the group to which you want to add the member in the Available Groups list, and then click Add.
  4. Click Submit.

ShowTo remove a member from a group

  1. On the My Home page, in the Administer section, click Account.
  2. On the Account Administration Home page, click Memberships.
  3. On the Administer Memberships page, click Show All, and then click the name of the member you want to remove from a group. Or, search for the membership you want to remove from a group, as explained earlier in this topic.
  4. On the Edit Member page, in the Member Groups section, click the group from which you want to remove the member in the User belongs to list, and then click Remove.
  5. Click Submit.

ShowTo change a member's role

  1. On the My Home page, in the Administer section, click Memberships.
  2. On the Administer Memberships page, click Show All, and then click the name of the membership whose role you want to change. Or, search for the membership whose role you want to change, as explained earlier in this topic.
  3. On the Edit Member page, in the Member Privileges section, in Role list, click the Live Meeting role you want to assign to the member.
  4. Click Submit.
 
 
Applies to:
Live Meeting 2007