Connecting to the Meeting Audio and Video



Connection options

Depending on how the meeting organizer sets up the meeting, you can communicate with the other attendees either through your computer or through a telephone conference call. You can also connect a webcam to your computer so that other attendees can see you. With Live Meeting, you can:

  • Connect to the meeting using Dial-in Conferencing. The dial-in feature is a new audio option for conferences that are hosted on Microsoft Office Communications Server 2007 R2. Users who do not have access to a computer or to Office Communicator 2007 R2 Phone Edition who want to join an audio conference, can now call in to the conference by using a regular mobile, desk, or home phone. You will need the following access information to dial in from your phone.
    • Conference dial-in number
    • Conference ID
    • Passcode, if one is required.
    • Or, to join as an authenticated caller or conference leader you will need:
    • Your personal identification number (PIN)
    • Your telephone extension number
    • If you received an e-mail invitation to a conference that supports Dial-in Conferencing, access information is included in the invitation under Audio Information.
  • Connect to the meeting and listen to it through your computer, if Computer Audio is listed. You must have speakers to listen to the meeting, and if you plan to talk in the meeting, you must also have a microphone. Alternatively, you can use a headset with built-in earphones and microphone.

 Note   Computer Audio is not available for Breakout Rooms.

  • Manually join the phone conference by calling the conference call phone number provided in your e-mail invitation. If the meeting organizer has set up a phone conference for the meeting, the phone conference information, including the conference call number and the participant code, are included in the meeting invitation. In addition, Live Meeting displays the conference call information by default.
  • Allow Live Meeting to call you and automatically add you to the phone conference. If the meeting organizer has set up integrated audio conferencing for the meeting, you can instruct Live Meeting to call you at a phone number that you provide. When you answer the call, Live Meeting automatically adds you to the phone conference. You do not have to remember conference call information, such as access phone numbers and participant codes.
  • Join a conference that uses Internet Audio Broadcasting. If the meeting organizer has chosen to broadcast one-way audio for the meeting using the Internet, you can connect to the broadcast and listen to it through your computer.

Tip: To ensure that your speakers and camera work correctly, after you first connect to the meeting, use the Set Up Audio and Video feature. Either press CTRL + T, or click Voice & Video, click the More icon, click Options, and then click Set Up Audio and Video. Follow the instructions in the feature to specify and test your speakers, microphone, and webcam.

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To connect to Computer Audio

  1. Join the meeting by using the procedures described previously in this topic.
  2. If the meeting uses Computer Audio, by default the audio should be on when you join the meeting. If the audio is not on, click Voice & Video, and then click Join Audio.
  3. To mute the speakers or microphone, in the Voice&Video pane, click the Mute Microphone or Mute Speakers icon.

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To join a phone conference by calling the conference call number

  1. Join the meeting by using the procedures described previously in this topic.
  2. To view the Phone Conferencing information for the meeting, click Voice & Video, click the Join Audio drop-down menu, and click View Call-In Details.

 Note   This information is also contained in your e-mail invitation for the meeting.

  1. Using your phone, call the conference call number, and then supply the participant code when prompted by the conference calling service.

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To join a phone conference by having Live Meeting call you

  1. Join the meeting by using the procedures described previously in this topic.
  2. Click Voice & Video, click the Join Audio drop-down menu, and click Call me.
  3. In the Join Conference Call dialog box, enter the phone number where the service can reach you.
  4. Click Join Conference Call. Live Meeting integrated audio will call the phone number that you specified. When you pick up the phone, the conference calling service will have already added you to the conference call, and prompts you to supply your name so that it can announce your arrival in the meeting.

 Note   This feature might not be available if the meeting organizer did not enable it.

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To join a phone conference that uses Internet Audio Broadcasting

  1. If the meeting uses Internet Audio Broadcasting, by default the audio should be on when you join the meeting. If audio is not on, click Voice & Video, and then click Join Audio.
  2. To mute the speakers or microphone, in the Voice&Video pane, click the Mute Microphone or Mute Speakers icon.

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To connect to video

  1. If the main video is not visible, click Voice & Video, click the webcam icon, and then click Show Main Video.
  2. To use a webcam, follow the instructions provided with your webcam for connecting it to your computer and installing the drivers. After connection and installation is completed, click Voice & Video, click the webcam icon, and then click Start My Video.
  3. To stop showing your video, click the webcam icon.

 Note   If the meeting uses Microsoft RoundTable communications and archival system for panoramic video, click Voice & Video. For more information, refer to the RoundTable Help documentation.

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Related resources

Office Live Meeting 2007 Audio Partners

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Applies to:
Live Meeting 2007