Save an Office file as an earlier version

If you are using Microsoft Office 2010, you can share files with people using an earlier version of Microsoft Office by saving the file in the appropriate file format. For example, you can save your Word 2010 document (.docx) as a 97-2003 document (.doc) so a person using Microsoft Office Word 2000 can open it.

 Notes 

  • You can check compatibility with earlier versions of Microsoft Word 2010, Microsoft Excel 2010 and Microsoft PowerPoint 2010by Using the Compatibility Checker.
  • Office 2010 continues the use of the XML-based file formats, introduced in the 2007 Office release, for files created in Word, Excel, and PowerPoint. However, the Office 2010 programs may have features and functions that aren't supported in the 2007 Office release. For more information on the XML-based file formats, see Open XML Formats and file name extensions , or click the links listed at the end of this article.
  • For more information on saving files in other formats, see Save a file.
  • Office 2010 does not support saving in Microsoft Office 95 and earlier.
What do you want to do?


Save a file for use in an earlier version of the program

The steps for saving a file for use in earlier versions can vary depending on which program that you are using.

Which program are you using?


Excel, PowerPoint, Publisher, Visio, Word

  1. Click the File tab.
  1. Click Save & Send.
  2. Under File Types, select the earlier file format that you want to save the file in.
  3. If you want to rename the file, type a new name for the file in the File name box.
  4. Click Save.

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Access

  1. Click the File tab.
  1. Click Save & Publish.
  2. Under File Types select the earlier file format that you want to save the file in.
  3. If you want to rename the file, type a new name for the file in the File name box.
  4. Click Save.

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InfoPath Designer

  1. Click the File tab.
  1. Click Save As.
  2. If you want to rename the file, type a new name for the file in the File name box.
  3. In the Save as type box, select the earlier file format that you want to save the file in.
  4. Click Save.

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OneNote

  1. Click the File tab.
  1. Click Save As.
  2. Under 1. Save Current:, select whether you want to save a Page, Section, or Notebook.
  3. Under 2. Select Format, select the earlier file format that you want to save the file in.
  4. If you want to rename the file, type a new name for the file in the File name box.
  5. Click Save.

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Project

  1. Click the File tab.
  1. Click Save & Send.
  2. Under File Types, select the earlier file format that you want to save the file in.
  3. If you want to rename the file, type a new name for the file in the File name box.
  4. Click Save.

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Get more information on specific products

Access

Excel

PowerPoint

Project

Word

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Applies to:
Access 2010, Excel 2010, InfoPath 2010, OneNote 2010, PowerPoint 2010, Project 2010, Publisher 2010, Visio 2010, Word 2010