Microsoft Office Activation/Registration Privacy Statement

Microsoft Office Activation

Microsoft requires that you activate your Microsoft Office System products to verify that your installation is done with a genuine Microsoft product. Activation is completely anonymous; no personal information is required nor will any personal information be sent to Microsoft.

During activation, the product ID and a non-unique hardware identification are sent to Microsoft. The product ID is generated from the product key used to install the software and a generic code representing the version and language of Office being activated. The non-unique hardware identification represents the configuration of your PC at the time of activation. The hardware identification does not include any personally identifiable information about you, any information about other software or data that may reside on your PC, or any information about the specific make or model of your PC. The hardware identification identifies only the PC and is used solely for the purpose of activation. Office can detect and accept changes to your PC configuration. Minor upgrades will not require re-activation. If you completely overhaul your PC, you may be required to activate your product again.

None of the information collected will be used to personally identify you and none of this information is shared with partners outside Microsoft. The information is stored in a controlled environment and access to this information by Microsoft personnel is also limited. This information is used strictly for the purposes of validating the license for your product.

Microsoft Office Customer Registration

At the completion of the activation process for your software, you will have the option to register your software with Microsoft. Registration is not the same as activation. While activation is required in order for your software to work correctly, registration is optional and is completely separate from activation. When you register your software, Microsoft can send you customized information and offers regarding future products, as well as provide you with improved product support and product update information.

During the registration process, the software will ask you to enter information in a number of fields, including your name, e-mail address, and other information. Any information that you enter into these fields will be sent to Microsoft and stored in a subscription profile database.

Microsoft uses this subscription database to determine your preferences for product offers and services that may interest you. Microsoft does not share or sell your information with any third parties except companies acting as agents who perform services on Microsoft’s behalf. We will only provide those companies the personal information they need to deliver the service. They are required to maintain the confidentiality of your information and are prohibited from using that information for any other purpose.

You can unsubscribe to Microsoft newsletters and change your information at any time by using the Manage Your Profile page available on

For Further Information

Privacy information for any Microsoft Office System application is saved within a privacy statement which is available through the Help for the application. For a complete privacy policy for any Microsoft Office System application, search Help in any application for “Privacy Statement” (without the quotes).

Applies to:
Access 2003, Excel 2003, FrontPage 2003, InfoPath 2003, OneNote 2003, Outlook 2003, PowerPoint 2003, Publisher 2003, SharePoint Portal Server 2003, Windows Sharepoint Services 2.0, Word 2003