This Help topic describes keyboard shortcuts for filling out Microsoft Office InfoPath forms.
If you use a keyboard layout that differs from the language version of the program — for example, a German keyboard layout with an English (U.S.) version of the program — some of the keyboard shortcuts listed below may work differently.
For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma (,).
Tip To search for a specific keyboard shortcut in this topic, press TAB to select Show All, press ENTER, and then press CTRL+F. To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.
Filling out forms
Moving between fields
| To do this |
Press |
| Move forward between fields in the tab order of the form. |
TAB |
| Move backward between fields in the tab order of the form. |
SHIFT+TAB |
| Insert a new repeating table row or section. |
CTRL+ENTER |
Entering text in fields
| To do this |
Press |
| Find a word or phrase in a field. |
CTRL+F |
| Replace a word or phrase in a field. |
CTRL+H |
| Cut the selected text or item. |
CTRL+X |
| Copy the selected text. |
CTRL+C |
| Paste text or an item. |
CTRL+V |
| Display the selected date picker. |
ALT+DOWN ARROW |
| Move to the beginning of the entry. |
HOME |
| Move to the end of the entry. |
END |
| Move one character to the left. |
LEFT ARROW |
| Move one character to the right. |
RIGHT ARROW |
| Move one word to the left. |
CTRL+LEFT ARROW |
| Move one word to the right. |
CTRL+RIGHT ARROW |
| Delete one character to the left. |
BACKSPACE |
| Delete one character to the right. |
DELETE |
| Delete one word to the left. |
CTRL+BACKSPACE |
| Delete one word to the right. |
CTRL+DELETE |
| Insert the euro symbol. |
CTRL+ALT+E |
| Insert a line break. |
SHIFT+ENTER |
Selecting text in fields
| To do this |
Press |
| Select or cancel the selection one character to the left. |
SHIFT+LEFT ARROW |
| Select or cancel the selection one character to the right. |
SHIFT+RIGHT ARROW |
| Select or cancel the selection one word to the left. |
CTRL+SHIFT+LEFT ARROW |
| Select or cancel the selection one word to the right. |
CTRL+SHIFT+RIGHT ARROW |
| Select from the insertion point to the beginning of the line. |
SHIFT+HOME |
| Select from the insertion point to the end of the line. |
SHIFT+END |
| In multiline fields, select from the insertion point to the beginning of the entry. |
CTRL+SHIFT+HOME |
| In multiline fields, select from the insertion point to the end of the entry. |
CTRL+SHIFT+END |
Formatting text in fields
You can format text only in rich text fields (rich text field: A field that can show formatting and graphics, such as an embedded object, and not just text.) that support formatting and graphics in addition to text.
Tip To quickly determine whether a field is a rich text field, place the insertion point in the field. If the buttons on the Formatting toolbar appear active instead of dimmed, then the field is a rich text field.
| To do this |
Press |
| Remove all formatting from the selected text. |
CTRL+SPACEBAR |
| Insert a hyperlink. |
CTRL+K |
| Apply or remove bold formatting from the selected text. |
CTRL+B |
| Apply or remove italic formatting from the selected text. |
CTRL+I |
| Apply or remove an underline from the selected text. |
CTRL+U |
| Apply or remove strikethrough formatting from the selected text. |
ALT+SHIFT+K |
| Apply or remove superscript formatting from the selected text. |
CTRL+SHIFT+= |
| Apply or remove subscript formatting from the selected text. |
CTRL+= |
| Copy formatting from the selected text. |
CTRL+SHIFT+C |
| Apply copied formatting to the selected text. |
CTRL+SHIFT+V |
| Apply or remove the Normal style from the selected text. |
CTRL+SHIFT+N |
| Apply or remove the Heading 1 style from the selected text. |
ALT+CTRL+1 |
| Apply or remove the Heading 2 style from the selected text. |
ALT+CTRL+2 |
| Apply or remove the Heading 3 style from the selected text. |
ALT+CTRL+3 |
| Apply or remove bulleted list formatting from the selected paragraph. |
CTRL+SHIFT+L |
| Indent a paragraph from the left. |
CTRL+M |
| Remove a paragraph indent from the left. |
CTRL+SHIFT+M |
| Justify the selected paragraph. |
CTRL+J |
| Right align the selected paragraph. |
CTRL+R |
| Center the selected paragraph. |
CTRL+E |
| Left align the selected paragraph. |
CTRL+L |
| Apply a font to the selected text. |
CTRL+SHIFT+F |
| Apply a font size to the selected text. |
CTRL+SHIFT+P |
| Increase the font size by 2 points for the selected text. |
CTRL+SHIFT+, |
| Decrease the font size by 2 points for the selected text. |
CTRL+SHIFT+. |
| Increase the font size by 1 point for the selected text. |
CTRL+] |
| Decrease the font size by 1 point for the selected text. |
CTRL+[ |
| Open the Font task pane. |
CTRL+D |
Working with right-to-left text
The following shortcut keys are enabled only if you have installed languages that flow from right to left.
| To do this |
Press |
| Change the paragraph direction to right-to-left. |
CTRL+RIGHT SHIFT |
| Change the paragraph direction to left-to-right. |
CTRL+LEFT SHIFT |
Working with tables
The following shortcut keys are enabled only in rich text fields (rich text field: A field that can show formatting and graphics, such as an embedded object, and not just text.).
Tip To quickly determine whether a field is a rich text field, place the insertion point in the field. If the buttons on the Formatting toolbar appear active instead of dimmed, then the field is a rich text field.
| To do this |
Press |
| Change the width of the column to the left without changing the width of the other columns. |
Hold down SHIFT while dragging the pointer |
| Move between adjacent cells. |
Arrow keys (press repeatedly if the cells contain text) |
| Resize all of the selected rows or columns to the same height or width. |
Hold down ALT while dragging the pointer |
| Select the contents of a table cell. |
F2 |
Making corrections and saving changes
| To do this |
Press |
| Undo the last action. |
CTRL+Z |
| Redo the last action. |
CTRL+Y |
| Display the next data validation error. |
CTRL+SHIFT+E |
| Display details about the selected data validation error. |
CTRL+SHIFT+S |
| Check spelling. |
F7 |
| Display the Save as dialog box. |
SHIFT+F12 |
| Save the form. |
CTRL+S |
