Keyboard shortcuts

This Help topic describes keyboard shortcuts for common tasks in Microsoft Office InfoPath 2003, such as filling out or designing forms. The keyboard shortcuts refer to the U.S. keyboard layout. Keys on other keyboard layouts may not correspond exactly to the keys on a U.S. keyboard.

For keyboard shortcuts in which you press two or more keys simultaneously, the keys are separated by a plus sign (+). For keyboard shortcuts in which you press one key immediately followed by another key, the keys are separated by a comma (,).

To print this topic, press TAB to select Show All, press ENTER, and then press CTRL+P.

Filling out forms

ShowMoving between fields

To do this Press
Move forward between fields in the tab order of the form. TAB
Move backward between fields in the tab order of the form. SHIFT+TAB
Insert a new repeating table row or section. CTRL+ENTER

ShowEntering text in fields

To do this Press
Find a word or phrase in a field. CTRL+F
Replace a word or phrase in a field. CTRL+H
Cut the selected text or item. CTRL+X
Copy the selected text. CTRL+C
Paste text or an item. CTRL+V
Display the selected date picker. ALT+DOWN ARROW
Move to the beginning of the entry. HOME
Move to the end of the entry. END
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Delete one character to the left. BACKSPACE
Delete one character to the right. DELETE
Delete one word to the left. CTRL+BACKSPACE
Delete one word to the right. CTRL+DELETE
Insert the Euro symbol. CTRL+ALT+E
Insert a line break. SHIFT+ENTER

ShowSelecting text in fields

To do this Press
Select or cancel the selection one character to the left. SHIFT+LEFT ARROW
Select or cancel the selection one character to the right. SHIFT+RIGHT ARROW
Select or cancel the selection one word to the left. CTRL+SHIFT+LEFT ARROW
Select or cancel the selection one word to the right. CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the line. SHIFT+HOME
Select from the insertion point to the end of the line. SHIFT+END
In multiline fields, select from the insertion point to the beginning of the entry. CTRL+SHIFT+HOME
In multiline fields, select from the insertion point to the end of the entry. CTRL+SHIFT+END

ShowFormatting text in fields

You can format text only in rich text fields that support formatting and graphics, in addition to text. To quickly determine whether a field is a rich text field, place the insertion point in the field. If the buttons on the Formatting toolbar appear active instead of dimmed, the field is a rich text field.

To do this Press
Remove all formatting from the selected text. CTRL+SPACEBAR
Insert a hyperlink. CTRL+K
Apply or remove bold formatting from the selected text. CTRL+B
Apply or remove italic formatting from the selected text. CTRL+I
Apply or remove an underline from the selected text. CTRL+U
Apply or remove strikethrough formatting from the selected text. ALT+SHIFT+K
Apply or remove superscript formatting from the selected text. CTRL+SHIFT+=
Apply or remove subscript formatting from the selected text. CTRL+=
Apply or remove the Normal style from the selected text. CTRL+SHIFT+N
Apply or remove the Heading 1 style from the selected text. ALT+CTRL+1
Apply or remove the Heading 2 style from the selected text. ALT+CTRL+2
Apply or remove the Heading 3 style from the selected text. ALT+CTRL+3
Apply or remove bulleted list formatting from the selected paragraph. CTRL+SHIFT+L
Indent a paragraph from the left. CTRL+M
Remove a paragraph indent from the left. CTRL+SHIFT+M
Justify the selected paragraph. CTRL+J
Right align the selected paragraph. CTRL+R
Center the selected paragraph. CTRL+E
Left align the selected paragraph. CTRL+L
Apply a font to the selected text. CTRL+SHIFT+F
Apply a font size to the selected text. CTRL+SHIFT+P
Increase the font size for the selected text. CTRL+SHIFT+,
Decrease the font size for the selected text. CTRL+SHIFT+.
Open the Font task pane. CTRL+D

ShowWorking with tables

The following shortcut keys are enabled only in rich text fields. To quickly determine whether a field is a rich text field, place the insertion point in the field. If the buttons on the Formatting toolbar appear active instead of dimmed, the field is a rich text field.

To do this Press
Change the width of the column to the left without changing the width of the other columns. Hold down SHIFT while dragging the pointer
Move between adjacent cells. Arrow keys (press repeatedly if the cells contain text)
Resize all of the selected rows or columns to the same height or width. Hold down ALT while dragging the pointer
Select the contents of a table cell. F2

ShowMaking corrections and saving changes

To do this Press
Undo the last action. CTRL+Z
Redo the last action. CTRL+Y
Display the next data validation error. CTRL+SHIFT+E
Display details about the selected data validation error. CTRL+SHIFT+S
Check spelling. F7
Display the Save as dialog box. SHIFT+F12
Save the form. CTRL+S

Designing forms

ShowDeveloping forms

To do this Press
Design a new form. CTRL+SHIFT+D
Open the Open in design mode dialog box. CTRL+O
or
CTRL+F12
Display the Design Tasks task pane. ALT+N
Preview the current form. ALT+P
or
CTRL+SHIFT+B
Find a word or phrase. CTRL+F
Replace a word or phrase. CTRL+H
Cut the selected text or item. CTRL+X
Copy the selected text or item. CTRL+C
Paste text or an item. CTRL+V
Print the current form. CTRL+P
Display the properties of the selected control. ALT+ENTER
Insert a control. ALT+I, C
Select the previous control. CTRL+< (less than sign)
or
SHIFT+TAB
Select the next control. CTRL+> (greater than sign)
or
TAB
Open Microsoft Script Editor (MSE). ALT+SHIFT+F11
Open the Microsoft Office Developer Center Web site in a Web browser. ALT+H+I
Insert a hyperlink. CTRL+K
Display a shortcut menu for the InfoPath program window. ALT+SPACEBAR
Select to the beginning of the paragraph. CTRL+SHIFT+UP ARROW
Select to the end of the paragraph. CTRL+SHIFT+DOWN ARROW
Select the text, graphic, or field to one line up or one line down. SHIFT+UP ARROW
or
SHIFT+DOWN ARROW
Insert a line break. SHIFT+ENTER
Insert the Euro symbol. CTRL+ALT+E

ShowFormatting text

To do this Press
Remove all formatting. CTRL+SPACEBAR
Apply or remove bold formatting from the selected text. CTRL+B
Apply or remove italic formatting from the selected text. CTRL+I
Apply or remove the underline from the selected text. CTRL+U
Apply or remove strikethrough from the selected text. ALT+SHIFT+K
Apply or remove superscript formatting from the selected text. CTRL+SHIFT+=
Apply or remove subscript formatting from the selected text. CTRL+=
Apply or remove the Normal style from the selected text. CTRL+SHIFT+N
Apply or remove the Heading 1 style from the selected text. ALT+CTRL+1
Apply or remove the Heading 2 style from the selected text. ALT+CTRL+2
Apply or remove the Heading 3 style from the selected text. ALT+CTRL+3
Apply or remove bulleted list formatting from the selected paragraph. CTRL+SHIFT+L
Indent a paragraph from the left. CTRL+M
Remove a paragraph indent from the left. CTRL+SHIFT+M
Justify the selected paragraph. CTRL+J
Right align the selected paragraph. CTRL+R
Center the selected paragraph. CTRL+E
Left align the selected paragraph. CTRL+L
Apply a font to the selected text. CTRL+SHIFT+F
Apply a font size to the selected text. CTRL+SHIFT+P
Increase the font size for the selected text. CTRL+SHIFT+,
Decrease the font size for the selected text. CTRL+SHIFT+.
Open the Font task pane. CTRL+D

ShowWorking with tables

To do this Press
Insert a repeating table. ALT+I, G
Change the width of the column to the left without changing the width of the other columns. Hold down SHIFT while dragging the pointer
Resize all of the selected rows or columns to the same height or width. Hold down ALT while dragging the pointer
Move between adjacent cells of a table. Arrow keys (press repeatedly if the cells contain text)
Select the contents of a table cell. F2

ShowMaking corrections and saving changes

To do this Press
Find the next misspelling or grammatical error. The Check spelling as you type check box must be selected (Tools menu, Options dialog box, Spelling tab). ALT+F7

Save or publish the current form.

 Note   This shortcut opens a dialog box that offers a choice between saving and publishing your form. If you choose to hide this dialog box in the future, pressing ALT+SHIFT+F2 displays the Save As dialog box.

ALT+SHIFT+F2
Undo the last action. CTRL+Z
Redo the last action. CTRL+Y
Save the current form. SHIFT+F12

ShowPreviewing a form before printing

To do this Press
Display the Print Preview dialog box. ALT+F, V
Move to the next page. ALT+RIGHT ARROW
Move to the previous page. ALT+LEFT ARROW
Zoom in to get a close-up view of the form. ALT+=
Zoom out to see more of the form at a reduced size. ALT+-

Getting Help

ShowUsing the InfoPath Help task pane

The InfoPath Help task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) provides access to all of the Help content for InfoPath. The task pane is part of the active InfoPath window.

To do this Press
Display the InfoPath Help task pane. F1
Perform the action for the selected item. ENTER
In the table of contents and search results, select the next item. DOWN ARROW
In the table of contents and search results, select the previous item. UP ARROW
In the table of contents, expand the selected item. RIGHT ARROW
In the table of contents, collapse the selected item. LEFT ARROW
Move back to the previous task pane. ALT+LEFT ARROW
Move forward to the next task pane. ALT+RIGHT ARROW
Open the menu of task pane options. CTRL+SPACEBAR
Close or reopen a task pane. CTRL+F1

ShowUsing the Help window

The Help window displays topics and other Help content, and appears as a window next to, but separate from, the active program.

To do this Press
Select the next hyperlink, or Show All or Hide All at the top of a topic. TAB
Select the previous hyperlink. SHIFT+TAB
Perform the action for the selected hyperlink, Show All, or Hide All. ENTER
Move back to the previous Help topic. ALT+LEFT ARROW
Move forward to the next Help topic. ALT+RIGHT ARROW
Print the current Help topic. CTRL+P
Scroll up, one line at a time, within the current Help topic. UP ARROW
Scroll down, one line at a time, within the current Help topic. DOWN ARROW
Scroll up, one page at a time, within the current Help topic. PAGE UP
Scroll down, one page at a time, within the current Help topic. PAGE DOWN
Change whether the Help window appears next to (tiled) or on top of (untiled) the InfoPath program window. ALT+U
Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window). SHIFT+F10

ShowTyping a search question

Before you can type a search question, you must first select the Type a question for help box.

ShowHow?

  1. Press ALT to select the menu bar.
  2. Press TAB repeatedly until the insertion point appears in the Type a question for help box.
  3. Type your question.
  • To submit a search term you have typed in the Type a question for help box, press ENTER.

Using menus, toolbars, and task panes

ShowAccessing and using menu bars and toolbars

Before you can move or resize a toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), you must first select it.

ShowHow?

  1. Press ALT to select the menu bar.
  2. Press CTRL+TAB repeatedly to select a toolbar.
  3. Press CTRL+SPACEBAR to display the Toolbar Options menu.
  4. Press S or M to select the Move or Size command.
To do this Press
Resize a toolbar. CTRL+arrow keys
Move a toolbar. CTRL+arrow keys
Undock a toolbar. DOWN ARROW (press repeatedly)
Dock a toolbar vertically on the left or right side. LEFT ARROW or RIGHT ARROW (press repeatedly)
Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time. ALT
or
F10
Select a task pane or toolbar after pressing F10 or ALT to select the menu bar. Pressing the keys repeatedly moves the focus among the open toolbars, menu bars, and task panes. CTRL+TAB
or
CTRL+SHIFT+TAB
When a toolbar or menu bar is selected, select the next button or menu. TAB
When a toolbar or menu bar is selected, select the previous button or menu. SHIFT+TAB
Open the selected menu, or perform the action for the selected button or command. ENTER
Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected item. SHIFT+F10
Display the title bar shortcut menu. ALT+SPACEBAR
When a menu or submenu (submenu: A menu that appears when a user points to a command on a higher-level menu.) is open, select the next command. DOWN ARROW
When a menu or submenu is open, select the previous command. UP ARROW
Select the menu to the left. When a submenu is open, switch between the main menu and the submenu. LEFT ARROW
Select the menu to the right. When a submenu is open, switch between the main menu and the submenu. RIGHT ARROW
Select the first command on the menu or submenu. HOME
Select the last command on the menu or submenu. END
Close an open menu. When a submenu is open, close only the submenu. ESC
Open the selected menu. SHIFT+DOWN ARROW
When a shortened menu is open, display the full set of commands. CTRL+DOWN ARROW
Switch between the task pane and the active form. F6
Select the next item in the task pane. TAB
Select the previous item in the task pane. SHIFT+TAB

 Note   You can use the keyboard to select any menu command on the menu bar. Press ALT to select the menu bar. Press the letter that is underlined in the menu name that contains the command you want.

ShowAccessing and using task panes

Before you can work with a task pane, you must first select it.

ShowHow?

  1. Press ALT to select the menu bar.
  2. Press CTRL+TAB repeatedly to select the task pane.
  3. Press CTRL+SPACEBAR to display the menu of task pane options.
  4. Press S or M to select the Move or Size command.
To do this Press
Resize a task pane. CTRL+arrow keys
Move a task pane. CTRL+arrow keys
Open the task pane or hide the current task pane. CTRL+F1
Move to a task pane from the program window. (You may need to press F6 more than once.) F6
When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.) CTRL+TAB
Open the menu of task pane options. CTRL+SPACEBAR
Reverse the sequence of task panes you opened. ALT+LEFT ARROW
Repeat the sequence of task panes you opened. ALT+RIGHT ARROW
Close a menu if one is currently open, or go back to the form. ESC
When a task pane is active, select the next option in the task pane. TAB
When a task pane is active, select the previous option in the task pane. SHIFT+TAB
Move up between choices in a selected submenu; move between options in a group of options. UP ARROW
Move down between choices in a selected submenu; move between options in a group of options. DOWN ARROW
Open the selected menu, or perform the action assigned to the selected button. ENTER
Open a shortcut menu in a form; open a drop-down menu for the selected task pane item. SHIFT+F10
When a menu or submenu is visible, select the first command on the menu or submenu. HOME
When a menu or submenu is visible, select the last command on the menu or submenu. END
Move to the top of the selected task pane list. CTRL+HOME
Move to the bottom of the selected task pane list. CTRL+END

Using dialog boxes

ShowAccessing and selecting options in dialog boxes

To do this Press
Move from an open dialog box back to the form, for dialog boxes that support this behavior. ALT+F6
Move to the next option. TAB
Move to the previous option. SHIFT+TAB
Switch to the next tab in a dialog box. CTRL+TAB
Switch to the previous tab in a dialog box. CTRL+SHIFT+TAB
Move between options in a list or group of options. Arrow keys
Perform the action assigned to the selected button, or select or clear the selected check box. SPACEBAR
Open the list if it is closed and move to a specific option in the list. First letter of an option in a drop-down list
Select an option, or select or clear a check box. ALT+ the letter underlined in an option
Open the selected drop-down list. ALT+DOWN ARROW
Close the selected drop-down list or cancel a command, and then close the dialog box. ESC
Run the selected command. ENTER
Go to the previous folder. ALT+1
Open the folder one level up from the selected folder. ALT+2
Delete the selected folder or file. ALT+4
Create a new subfolder in the open folder. ALT+5
Switch between the Thumbnails, Tiles, Icons, List Details, Properties, and Preview views. ALT+6
Display a shortcut menu for the selected folder or file. SHIFT+F10
Move between options or areas in a dialog box. TAB
Open the Look in or Save in list. F4
or
ALT+I
Update the folder and file list in the Open, Open in Design Mode, or Save As dialog box. F5

ShowUsing edit boxes within dialog boxes

An edit box is a field into which you can type or paste an entry, such as your user name or the path (path: The route that the operating system uses to locate a folder or file; for example, C:\House finances\March.doc.) to a folder.

To do this Press
Move to the beginning of the entry. HOME
Move to the end of the entry. END
Move one character to the left. LEFT ARROW
Move one character to the right. RIGHT ARROW
Move one word to the left. CTRL+LEFT ARROW
Move one word to the right. CTRL+RIGHT ARROW
Select or cancel the selection one character to the left. SHIFT+LEFT ARROW
Select or cancel the selection one character to the right. SHIFT+RIGHT ARROW
Select or cancel the selection one word to the left. CTRL+SHIFT+LEFT ARROW
Select or cancel the selection one word to the right. CTRL+SHIFT+RIGHT ARROW
Select from the insertion point to the beginning of the entry. SHIFT+HOME
Select from the insertion point to the end of the entry. SHIFT+END