Watch this: Configure the Bug Database template

Benjamin Hodes, Access Program Manager

Use the Access 2007 Bugs Database template to keep track of bugs or other issues that occur, whether at home or in the workplace. This template also lets you search for any bugs you have submitted or worked on, organize bugs into categories, and track bugs for multiple projects.


Configuring the Bugs database template

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In the video

In this video, we cover the basic steps of configuring the Bugs database template for its first use.

Prepare the database for use

  • When you first open the database, Access displays the Getting Started page. To prevent this page from displaying the next time that you open the database, clear the Show Getting Started when this database is opened check box.

Close the Getting Started dialog box to start to use the database.

  • To make sure all the database content is enabled, use the following procedure:
    1. In the Message Bar, click Options.
    2. In the Microsoft Office Security Options dialog box, click Enable this content, and then click OK.

For more information about how to enable database content, see the article Decide whether to trust a database.

Add contacts from Microsoft Office Outlook 2007

If you use Office Outlook 2007, you can add Outlook contacts to the user list in the Bugs database without having to re-type the information.

  1. Do one of the following:
    • If the Getting Started page is displayed:    
      • Under Configuration Steps, click Import Contacts.
    • If the Getting Started page is not displayed:    
      • On the Bug List form, click Manage Users.
      • On the Users form, click Add From Outlook.
  2. Select the contacts that you want to add. To select multiple contacts, hold down the SHIFT key or CTRL key, and then click the contacts you want.
  3. Click Add, and then click OK.

Customize bug categories

Categories help you organize bugs into logical groups. For example, you might want to categorize a bug for a broken window under "Security". Use this procedure to configure the categories in the Bugs database:

  1. Do one of the following:
    • If the Getting Started page is displayed:    
      • Under Configuration Steps, click Customize Categories.
    • If the Getting Started page is not displayed:    
      • On the Bug List form, click New Bug.
      • On the Create New Bug form, right-click the Category box, and then click Edit List Items.
  2. In the Edit List Items dialog box, type the categories you want, putting each one on a separate line.
  3. Optionally, select one of the categories in the Default Value list. The category you select will be automatically entered as the default category every time that you create a new bug. However, you can still change the category at that time if you want.
  4. Click OK.

Customize the project list

You can track bugs for many different projects. Use this procedure to customize the list of projects in the Bugs database:

  1. Do one of the following:
    • If the Getting Started page is displayed:    
      • Under Configuration Steps, click Customize Projects.
    • If the Getting Started page is not displayed:    
      • On the Bug List form, click New Bug.
      • On the Create New Bug form, right-click the Project box, and then click Edit List Items.
  2. In the Edit List Items dialog box, type the project names, putting each one on a separate line.
  3. Optionally, select one of the projects in the Default Value list. The project you select will be automatically entered as the default project every time that you create a new bug. However, you can still change the project at that time if you want.
  4. Click OK.

Manage users

Each time that you open the Bugs database, you must select a user name from the list in the Select Current User dialog box. Use this procedure to edit the list of users:

  1. Do one of the following:
    • If the Select Current User dialog box is displayed:    
      • Click Add a New User.
    • If the Select Current User dialog box is not displayed:    
      • On the Bug List form, click Manage Users.
  2. On the Users form, add new user information to the bottom of the list. To delete a user, click the record selector at the left edge of the user's name, and then press DELETE.

When you are finished editing the list of users, you can close the form by clicking the close button Button image, or you can click Login to log in as a different user.

 Note   Because the username, rather than the full name, is used to identify users throughout the Bugs database, be sure to enter a username for each user.

 
 
Applies to:
Access 2007