Schedule employee shifts or events

Applies to
Microsoft Office XP

If you manage a group that works on projects with milestones or events, such as meetings, sub-tasks, or even your employees' time, you've probably struggled with putting together complicated scheduling information and communicating the arrangements to others.

Whether you need to put together one small meeting or a complex schedule of employee shifts, you can use the tools included with Office XP to help you concentrate on your scheduling tasks.

Tools for scheduling

Finding the right tools for putting your schedule together is the first step in setting up productive meetings, shifts, or projects.

Schedule Tools For more information
Schedule a meeting Use Microsoft Outlook® to schedule meetings. To schedule a meeting in Outlook, click Calendar and then, on the Actions menu, click Plan a Meeting. See Help in Outlook
Schedule shifts Use a template to help you document times and employee time needs. Employee shift schedule template
Schedule vacations Use Outlook, Microsoft SharePoint™ Products and Technologies, or template calendars. Five ways to coordinate your staff's time off
Schedule projects or events

For simple events or projects with a few phases, start with a Microsoft Word template that includes a calendar and space for your own notes.

For task management, use Microsoft Visio® to create calendars, Gantt charts, Pert charts, and timelines.

For more complicated projects with a lot of details to pursue, use Microsoft Office Project.

See Help in Visio

Microsoft Project home page

Tools for communicating schedule information

Working out the details of a complicated schedule is the first part of a scheduling situation, but communicating those details to others can be a challenge of its own.

Communicate Tools For More Information
Your personal meetings and appointments

Use Outlook Today to view your own meetings and tasks.

Use the Free/Busy features of Outlook to allow others to view your calendar

See Help in Outlook
Dates that are relevant to your team

If your team uses SharePoint Products and Technologies, you can use a SharePoint calendar.

Use a calendar template in Word, Microsoft Excel, or Microsoft PowerPoint®.

SharePoint Portal Server home page
Items to discuss at a meeting Use an agenda or minutes template to organize and record meeting discussions.