Scan a document

You can scan double-sided documents, multi-page documents, or multiple single-page documents in one continuous operation. You can save the individual pages in a single Tagged Image File Format (TIFF) (Tagged Image File Format (TIFF): A high-resolution, tag-based graphics format. TIFF is used for the universal interchange of digital graphics.) or Microsoft Document Imaging Format (MDI) (Microsoft Document Imaging Format (MDI): A high resolution, tag-based graphics format, based on the Tagged Image File Format (TIFF) used for digital graphics.) file, or you can save each page as a separate file.

When you scan and perform optical character recognition (OCR) (OCR: Translates images of text, such as scanned documents, into actual text characters. Also known as text recognition.) on color documents or photographs, you can optimize scanner settings either for accuracy (when scanning for text recognition) or for maximum resolution (when scanning photographs).

ShowScan a single-page document

  1. Position the document on your scanner.
  2. On the File menu, click Scan New Document.
  3. In the Scan New Document dialog box, select the options you want.
    • To select additional scanning options, click Preset options, and then click either Create new preset or Edit selected preset.
    • If you want to scan a double-sided page, select the Original is double sided check box.
  4. Click Scan.

If you selected the Original is double sided check box, the Scan New Document dialog box reappears as necessary.

  1. If you selected the Original is double sided check box or the Prompt for additional pages check box, click Done to save the file after the last page is scanned.

 Note   By default, OCR is performed automatically when you scan documents. To turn off this feature, click Scan New Document on the File menu, and then click either Create new preset or Edit selected preset. On the Processing tab of the Preset Options dialog box, clear the Use OCR to recognize the text of the scanned image check box.

ShowScan multiple pages into a single file

  1. On the File menu, click Scan New Document.
  2. In the Scan New Document dialog box, do one or more of the following:
    • If your scanner is equipped with an automatic document feeder (ADF) (ADF: An attachment available on some scanners that allows automatic scanning of multiple pages.), click Scanner, and then select the Use automatic document feeder check box.
    • If your scanner is equipped with an ADF and you have double-sided originals, select the Original is double sided check box to scan both the front and back of multiple pages. Place the pages in the feeder so that the page fronts are scanned first.

      The Microsoft Office Document Scanning dialog box will appear after each scan, allowing you to turn the pages over and scan the page backs. Microsoft Office Document Imaging automatically collates the pages in the correct order after scanning is complete.
    • If you want to scan pages manually, select the Prompt for additional pages check box. Office Document Imaging will pause after each page is scanned, allowing you to place the next page in your scanner.

      If you are using an ADF, click this option to pause when the feeder is empty, allowing you to load more pages. You can also use this option when scanning documents that won't fit or are too long to load into the feeder. The Microsoft Office Document Scanning dialog box appears after each page is scanned, or after the ADF is empty.
  3. Click Scan.
  4. If you selected the Original is double sided check box or the Prompt for additional pages check box, click Done after the last page is scanned.

 Note   If you have a true duplex ADF (one that automatically scans both sides of the page), do not use the Original is double sided option. Instead, in the Scan New Document dialog box, click Scanner, and then select the Show scanner driver dialog before scanning check box. When your scanner driver dialog box appears, select the proper duplex settings.

ShowTip

If you have trouble scanning, you can display your scanner driver dialog box each time you scan.

  1. Click Scan New Document on the File menu.
  2. In the Scan New Document dialog box, click Scanner, and then select the Show scanner driver dialog before scanning check box.

ShowScan multiple pages into separate files

  1. On the File menu, click Scan New Document.
  2. In the Scan New Document dialog box, do one or more of the following:
    • If your scanner is equipped with an automatic document feeder (ADF) (ADF: An attachment available on some scanners that allows automatic scanning of multiple pages.), click Scanner, and then select the Use automatic document feeder check box.
    • If your scanner is equipped with an ADF and you have double-sided originals, select the Original is double sided check box to scan both the front and back of multiple pages. Place the pages in the feeder so that the page fronts are scanned first.

      The Microsoft Office Document Scanning dialog box will appear after each scan, allowing you to turn the pages over and scan the page backs. Microsoft Office Document Imaging automatically collates the pages in the correct order after scanning is complete.
  3. Select the preset you want to use, click Preset options, and then click either Create new preset or Edit selected preset.
  4. On the Page tab, select the Save each page as a separate document check box.
  5. To select the way the individual files will be automatically named, click one of the File Name options on the Output tab.
  6. Click OK, and then click Scan.
  7. If you selected the Original is double sided check box or the Prompt for additional pages check box, click Done after the last page is scanned.

 Note   If you have a true duplex ADF (one that automatically scans both sides of the page), do not select the Original is double sided check box. Instead, in the Scan New Document dialog box, click Scanner, and then select the Show scanner driver dialog before scanning check box. When your scanner driver dialog box appears, select the proper duplex settings.

ShowTip

If you have trouble scanning, you can display your scanner driver dialog box each time you scan.

  1. Click Scan New Document on the File menu.
  2. In the Scan New Document dialog box, click Scanner, and then select the Show scanner driver dialog before scanning check box.

ShowScan a color document

  1. Position the document on your scanner.
  2. On the File menu, click Scan New Document.
  3. In the Select a preset for scanning list, select Black and white from color page.
  4. Click Scan.

ShowScan a color photograph

  1. Position the photograph on your scanner.
  2. On the File menu, click Scan New Document.
  3. In the Select a preset for scanning list, select Color.
  4. Click Scan.

ShowTip

If you are scanning a color photograph containing text on which you want to perform OCR, use the Black and white from color page preset instead. If you regularly scan photographs or artwork, you might want to create your own optimized scanning preset.

 Note   By default, OCR is performed automatically when you scan documents. When scanning text-free photographs or artwork, OCR will not interfere with the scanning process, but it does take additional time.

ShowTurn off automatic OCR

  1. On the File menu, click Scan New Document, and then either click Create new preset, type a name for the new preset, and then click OK or click Edit selected preset.
  2. On the Processing tab, clear the Use OCR to recognize the text of the scanned image check box.