Save your Office XP settings

Applies to
Microsoft Office XP

Do you use Microsoft Office XP on more than one computer? Do you want the security of knowing you can restore your Office settings? If you've spent time creating custom templates, adding words to a custom dictionary, and setting up Office to work the way you want, you probably wish that there was a quick and easy way to use all these Office settings on another computer, or restore these settings on your own computer. Now you can.

The Office Save My Settings Wizard allows you to save your Office settings — called your profile — store them on the Web, a network, or your computer, and then restore and use them on your own or another computer.

Where can you store your Office settings?

Microsoft Web site     You can easily restore the settings to another computer when you are away from your computer. So even if you are not using your own computer, you can still access your settings as long as you have an Internet connection. This location gives you the broadest access to your Office settings.

A network     You can restore the settings to another computer or your own as long as you have access to the network from the computer you want to restore the settings to.

Your computer     You can restore the settings to your own computer from the location you choose on your computer or from a floppy disk.

What is stored in your Office settings?

Your Office settings, or profile, are a group of settings that defines your Office program preferences and options. These settings include the following:

  • Toolbar modifications
  • Menu modifications
  • Settings in the Options dialog box (Tools menu)
  • Default location for templates, files, and clip art
  • Default format for saving files
  • AutoCorrect lists
  • Custom dictionaries
  • Office shortcut bar customization
  • Templates

 Note   Your Office Speech Recognition settings are not saved.

Why should you use the Save My Settings Wizard?

Let's look at a few examples of how the Save My Settings Wizard can save you time and effort.

Your computer hard disk crashes, and you lose documents, programs, everything. You start to reinstall Office, and realize that you have lost your custom dictionaries and those custom templates you worked so hard to create. Then you remember that you recently used the Save My Settings Wizard to save your profile to your company network. You finish installing Office, start the Save My Settings Wizard, and restore your settings from the company network. You've recovered your customizations in seconds rather than spending hours to recreate them.

You spend a lot of time at one of the international subsidiaries of the company you work for. You need to develop an extensive business report and presentation as soon as possible, and you don't have a portable computer. At the subsidiary, you log on to a computer that has Office installed, start the Save My Settings Wizard, and load your profile from the Web onto the computer you are using. The computer you are using at the subsidiary now has all the Office XP customizations you made on your own computer back at your office, and you don't have to spend time customizing this new computer.

You share two computers with three other people at the small company you work for. The computers are not connected by a network, but they all have Internet access. You and your co-workers can each use your own personalized Office XP settings on any computer at any time by storing your Office settings on the Microsoft Web site and retrieving them in seconds.

To save or restore your Office XP-specific settings

  1. Quit any Office programs that are running.
  2. On the Start menu, point to All Programs, point to Microsoft Office Tools, and then click Save My Settings Wizard.
  3. Follow the instructions on the screen to use the wizard.

Saving your office settings on an security-enhanced Microsoft Web site

You will need a Microsoft Passport account to save your settings on the Microsoft Web site. Microsoft Passport is a service that helps protect security and provides you with security and convenience when you use online services. Instead of having a different user name and password for each server, Passport lets you have a single user name and password for many sites.

The data stored on the security-enhanced Microsoft Web server (your Office XP settings and your passport id) is not accessible by Microsoft. This data will not be used for any purpose other than allowing you to access and retrieve your Office settings, and Microsoft will not provide this data to any third parties.

Each time you save your Office XP settings to the Web, they will be stored for three months and then deleted. You can enter your e-mail address in the Save My Settings Wizard if you want to be notified by e-mail two weeks before your settings are deleted, and again one day before they are deleted, to give you an opportunity to save your settings for another three months.

For more information about using the Office Save My Settings Wizard, click the Help button in the Save My Settings Wizard.