Microsoft Conferencing Add-in Privacy Statement

Last updated: December 2007

Microsoft is committed to protecting your privacy, while delivering software that brings you the performance, power and convenience you desire in your personal computing. This privacy statement explains many of the data collection and use practices of the Conferencing Add-in for Microsoft Office Outlook and the Microsoft Office Live Meeting Lotus Notes Add-in ("Add-in").

This disclosure focuses on features that communicate with the Internet and is not intended to be an exhaustive list. It does not apply to other online or offline Microsoft sites, products or services. If you or your enterprise uses this product with a separate Microsoft service, such as the Microsoft Office Live Meeting service, some of the features may be substantially different from those described below. Some of the features described below may be integrated with the Microsoft service, or the Microsoft service may include additional features. For information about how Microsoft handles your privacy when using this product with a Microsoft service, please view the Microsoft Office Live Meeting Service Privacy Statement.

Collection and Use of Your Personal Information

When we need information that personally identifies you or allows us to contact you, we will explicitly ask you for it. The personal information we collect from you will be used by Microsoft and its controlled subsidiaries and affiliates to provide the service(s) or carry out the transaction(s) you have requested or authorized. In support of these uses, Microsoft may use personal information to provide you with more effective customer service, to improve the Add-in and any related Microsoft sites, products or services, and to make the Add-in easier to use by eliminating the need for you to repeatedly enter the same information or by customizing the service to your particular preference or interests.

Except as described in this statement, personal information you provide will not be transferred to third parties without your consent. We occasionally hire other companies to provide limited services on our behalf, such as customer support, processing transactions, or performing statistical analysis of our services. We will only provide those companies the personal information they need to deliver the service, and they are prohibited from using that information for any other purpose.

Information that is collected by or sent to Microsoft may be stored and processed in the United States or any other country in which Microsoft or its affiliates, subsidiaries or agents maintain facilities, and by using a Microsoft site or service, you consent to any such transfer of information outside of your country. Microsoft abides by the safe harbor framework as set forth by the U.S. Department of Commerce regarding the collection, use, and retention of data from the European Union.

Microsoft may disclose personal information about you if required to do so by law or in the good faith belief that such action is necessary to: (a) conform to the edicts of the law or comply with legal process served on Microsoft; (b) protect and defend the rights of Microsoft (including enforcement of our agreements); or (c) act in urgent circumstances to protect the personal safety of Microsoft employees, users of Microsoft sites, products or services, or members of the public.

Collection and Use of Information About Your Computer

This software contains Internet-enabled features that collect certain standard information from your computer (“standard computer information”) and send it to Microsoft. Standard computer information typically includes information such as your IP address, operating system version, browser version, your hardware ID which indicates the device manufacturer, device name, and version and your regional and language settings. If a particular feature or service sends information to Microsoft, standard computer information will be sent as well.

The privacy details for each Add-in feature, software or service listed here will disclose what additional information is collected and how it is used.

Security of Your Information

Microsoft is committed to protecting your information. We use a variety of security technologies and procedures to help protect your information from unauthorized access, use, or disclosure. For example, we store the information you provide on computer systems with limited access, which are located in controlled facilities.

Changes to this Privacy Statement

We will occasionally update this privacy statement to reflect changes in our products and services and customer feedback. When we post changes, we will revise the “last updated” date at the top of this statement. If there are material changes to this statement or in how Microsoft will use your personal information, we will notify you either by prominently posting a notice of such changes prior to implementing the change or by directly sending you a notification. We encourage you to periodically review this statement to be informed of how Microsoft is protecting your information.

For More Information

Microsoft welcomes your comments regarding this privacy statement. If you believe that Microsoft has not adhered to this statement, please contact us by using our Web Form.

Microsoft Privacy - UCG
Microsoft Corporation
One Microsoft Way
Redmond, Washington, 98052 USA

Specific Features

The remainder of this document will address the following specific features:

Microsoft Office Communications Server 2007 (only applies to the Conferencing Add-in for Outlook)

Microsoft Live Meeting Integration

What This Feature Does: The Conferencing Add-in for Outlook enables you to schedule Microsoft Live Meeting conferences within Microsoft Outlook without entering in your Live Meeting login information each time. For more information about Microsoft Live Meeting go to Microsoft Office Live Meeting Client Privacy Statement.

Information Collected, Processed, or Transmitted: When scheduling an appointment on Office Communications Server, your Office Communications Server username (SIP address), attendee SIP addresses, and audio leader code are transmitted to your enterprise’s Office Communications Server. No information is sent to Microsoft.

Use of Information: The information transmitted is used to schedule a Microsoft Live Meeting conference.

Choice/Control: Login information can be input manually or filled in automatically by your network administrator. Your account information is only sent when meetings Live Meeting conferences are scheduled.

Microsoft Office Communicator Integration

What This Feature Does: The Conferencing Add-in for Outlook enables you to schedule Communicator conference call meetings without entering in your login information each time. For more information about Microsoft Office Communicator go to Microsoft Office Communicator 2007 Privacy Statement.

Information Collected, Processed, or Transmitted: When scheduling an appointment on Office Communications Server, your Office Communications Server username (SIP address), attendee SIP addresses, and audio leader code are transmitted to your enterprise’s Office Communications Server. No information is sent to Microsoft.

Use of Information: The information transmitted is used to schedule a Microsoft Office Communicator conference.

Choice/Control: Login information can be input manually or filled in automatically by your network administrator. Your account information is only sent when meetings Communicator conference calls are scheduled.

Client-side Logging

What This Feature Does: Client-side logging stores critical error information about the Conferencing Add-in for Outlook in your User Profile. The information is intended to be used for troubleshooting any Conferencing Add-in for Outlook issues you may have.

Information Collected, Processed, or Transmitted: There are two types of logging: basic logging and verbose logging. Basic logging stores on your computer meeting information such as your unique Live Meeting identifier, meeting attendee SIP addresses, the URL origin of meeting content, and meeting expiration time.

Verbose logging stores on your computer your IP address, and personal information such as email address and detailed account information as well as the information stored by basic logging.

Use of Information: Logs can be used for troubleshooting Conferencing Add-in for Outlook issues you may have. They are not sent to Microsoft, but you can choose to send them manually.

Choice/Control: Basic logging is on by default, and cannot be disabled. Verbose logging can be enabled or disabled through the HKEY_CURRENT_USER\Software\Microsoft\Live Meeting\Addins registry setting.

 
 
Applies to:
Live Meeting 2007