Merge comments and changes from several documents into 1 document

If you send a document for review to several reviewers, and each reviewer returns the document, you can combine the documents two at a time until all the reviewer changes have been incorporated into a single document.

  1. On the Review tab, in the Compare group, click Compare.

Word Ribbon Image

  1. Click Combine revisions from multiple authors.
  2. Under Original document, click the name of the document into which you want to combine the changes from multiple sources.

If you don't see the document in the list, click Browse for Original Button image.

  1. Under Revised document, browse for the document that contains the changes by one of the reviewers.
  2. Click More.
  3. Under Show changes, select the options for what you want to compare in the documents.

By default, Microsoft Office Word shows changes to whole words. For example, if you change the word cat to cats, the entire word cats will show as changed in the document and not simply the character s.

  1. Under Show changes in, click Original document.
  2. Click OK.

To change which documents appear on the screen when you click OK, in the Compare group, click Hide Source Documents or Show Source Documents.

  1. Repeat steps 1-8. Word will merge all of the changes into the original document.

 Note   Word can store only one set of formatting changes at a time. Therefore, when you merge multiple documents, you may be prompted to decide whether you want to keep the formatting from the original document or use the formatting from the edited document. If you don't need to track formatting changes, you can clear the Formatting check box in the Compare and Merge Documents dialog box.

 
 
Applies to:
Word 2010, Word 2007