Inserting a Clip Gallery clip in Office

Applies to
Microsoft Office 2000

With Microsoft Clip Gallery 5.0, you can preview clip art, photographs, bitmaps, scanned images, drawings and other graphics, sound effects, music, videos, animated Graphics Interchange Format (GIF) pictures, and other animations — called clips — and insert them in your Microsoft Office documents. Use these clips to liven up your correspondence, newsletters, spreadsheets, and other Office documents.

Clip Gallery 5.0 features

  • Use the browser-like user interface to browse, search, and organize your favorite clips.
  • Search for clips using keywords.
  • Search for clips with a similar artistic style or appearance.
  • Use a drag-and-drop or copy-and-paste operation when inserting, replacing, importing, and organizing clips.
  • Start Clip Gallery from the Microsoft Windows® Start menu — you don't have to run Clip Gallery from within an Office program.
  • Preview and download additional clips from Clip Art and Media on Microsoft Office Online, a special Web site just for Clip Gallery users.

Open Clip Gallery in your Office program to insert a picture or other type of media

To open Clip Gallery in your Office program, do the following:

  1. Open the document you want to insert a clip into.
  2. Select the location in which you want the clip to appear.
  3. In Microsoft Word, Microsoft PowerPoint®, Microsoft Excel, Microsoft Publisher, or Microsoft Front Page®: On the Insert menu, point to Picture, and then click Clip Art.
    In Microsoft PhotoDraw®: On the Insert menu, click Clip Art.
    In Microsoft Outlook®: On the Insert menu, click Object. In the Insert Object dialog box, select the Create New option. In the Object Type list, click Microsoft Clip Gallery, and then click OK.

 Note   In Outlook, this option is only available in a message when you are using Outlook Rich Text as the message format.

For more information about inserting a Clip Gallery object in Microsoft Access, type Insert object in the Office Assistant or on the Answer Wizard tab in Access Help, and then click Search.

Locate the clip you want

After you open Clip Gallery, click the tab for the type of clip you want (Pictures, Sounds, or Motion Clips). Note that in PhotoDraw, only the Pictures tab is available. You can locate the specific clip you want by using one of the following methods:

Browse for clips by category    Click a category icon to open that category.

Search by description or keywords    On the toolbar, click the Search for tips text box, enter a word or phrase that describes the subject you want (for example, birds in a tree) and press ENTER. You can also view the clips returned by your previous search results by clicking the down arrow at the right of the Search for clips text box and then clicking the description of the clips you want.

Find clips with similar artistic style    Click a clip with the artistic style of the clip you want to find, and then, on the shortcut menu, click Find similar clips. Click Artistic Style to return clips that match the artistic style of your original clip.

 Note    The artistic style search is not available for all clips.

Find clips with similar color and shape Click a clip with the color and shape of the clip you want to find, and then, on the shortcut menu, click Find similar clips. Click Color & Shape to return clips that match the color and shape of your original clip.

 Note    The color and shape search is not available for all clips.

Search on the Web    On the toolbar, click Clips Online to search Clip Art and Media on Microsoft Office Online.

Add the clip to your document

When you locate the clip you want to add to your document, do the following to insert the clip at the location you have chosen:

  1. Click the clip, and then click Insert clip on the pop-up menu.
  2. Close Clip Gallery, or repeat Step 1 to insert an additional clip.

For more information about using Clip Gallery in Office, use Help in Clip Gallery.