1. Set up an e-mail account if you have not already done so.

   How?

   1. In Outlook or your e-mail program, click E-mail Accounts on the Tools menu.
   2. Click Add a new e-mail account, and then click Next.
   3. Click the type of e-mail server that is used for your account, and then click Next.

       Note   If you are setting up an MSN e-mail account, click POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) for MSN Internet Access version 5.3 or earlier, or click HTTP for MSN Explorer.

   4. In the appropriate boxes, type the information from your Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) or administrator.

        Notes  

      • If you are using an MSN or MSN Hotmail account, we recommend that you use the Outlook Connector for MSN, which provides more reliable access to your e-mail messages, as well as your calendar, contacts, tasks, and notes that are attached to your account.
      • Unless specified by your ISP, all server and address entries are typed in lowercase letters.
      • For passwords, some ISPs require a combination of lowercase and uppercase letters  — for example, passWorD — to add further security. Check with your ISP to see whether it requires a case-sensitive password.
      • You can specify that Outlook remember your password by typing it in the Password box and selecting the Remember password check box. While this means that you won't have to type your password each time you access the account, it also means that the account is vulnerable to anyone who has access to your computer.
      • Unless your ISP has indicated that your service uses Secure Password Authentication (SPA), do not select the Log on using Secure Password Authentication (SPA) check box.
   5. Do any of the following:
      • If you are adding a Microsoft Exchange Server account, click Check Name to verify that the server recognizes your name. Be sure that your computer is connected to your network.

        After you click Check Name, the name and server that you typed should be underlined. If they are not underlined, contact your administrator.

      • If you are adding a POP3 server account, click Test Account Settings to verify that your account is working. Be sure that your computer is connected to the Internet. If information is missing or incorrect, you are prompted to supply or correct it.
   6. If you want to configure additional settings, such as how you want your computer to connect to your e-mail server, click More Settings. Otherwise, click Next.
   7. Click Finish.
2. In Word, open or switch to the document that you want to send for review.
3. On the File menu, point to Send To, and then click Mail Recipient (for Review).
4. In the new e-mail message, in the To and Cc boxes, enter recipient names separated by semicolons.

   To select recipient names from a list, click the To or Cc button.

   By default, the file name is included in the Subject box. If you want, you can type your own subject.

5. If you want, you can insert an additional file.

   How?

   1. In the message, click Attach.

      If you don't see Attach, the message may be using Rich Text Format (rich text format (RTF): A file type used to transfer formatted text documents between applications, even those that run on different platforms, such as IBM and Macintosh.). You can insert an additional file by clicking File on the Insert menu.

   2. Locate and select the file that you want to include, and then click Insert.
   3. Repeat steps 1 and 2 for each additional file that you want to include.
6. Click Send or press ALT+S.
   

  Notes  

• If you don't see the Send button in your e-mail message, you might not have an e-mail account set up. Find a link to more information about setting up an e-mail account in the See Also box, which is visible when you are connected to the Internet.
• If the document is stored in a document library (document library: A folder where a collection of files is shared and the files often use the same template. Each file in a library is associated with user-defined information that is displayed in the content listing for that library.), the e-mail message will contain a link to the file to be reviewed. If you send the document to a reviewer who might not have access to the document library, click Yes when you are prompted to include the file.

1. Set up an e-mail account if you have not already done so.

   How?

   1. In Outlook or your e-mail program, click E-mail Accounts on the Tools menu.
   2. Click Add a new e-mail account, and then click Next.
   3. Click the type of e-mail server that is used for your account, and then click Next.

       Note   If you are setting up an MSN e-mail account, click POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) for MSN Internet Access version 5.3 or earlier, or click HTTP for MSN Explorer.

   4. In the appropriate boxes, type the information from your Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) or administrator.

        Notes  

      • If you are using an MSN or MSN Hotmail account, we recommend that you use the Outlook Connector for MSN, which provides more reliable access to your e-mail messages, as well as your calendar, contacts, tasks, and notes that are attached to your account.
      • Unless specified by your ISP, all server and address entries are typed in lowercase letters.
      • For passwords, some ISPs require a combination of lowercase and uppercase letters  — for example, passWorD — to add further security. Check with your ISP to see whether it requires a case-sensitive password.
      • You can specify that Outlook remember your password by typing it in the Password box and selecting the Remember password check box. While this means that you won't have to type your password each time you access the account, it also means that the account is vulnerable to anyone who has access to your computer.
      • Unless your ISP has indicated that your service uses Secure Password Authentication (SPA), do not select the Log on using Secure Password Authentication (SPA) check box.
   5. Do any of the following:
      • If you are adding a Microsoft Exchange Server account, click Check Name to verify that the server recognizes your name. Be sure that your computer is connected to your network.

        After you click Check Name, the name and server that you typed should be underlined. If they are not underlined, contact your administrator.

      • If you are adding a POP3 server account, click Test Account Settings to verify that your account is working. Be sure that your computer is connected to the Internet. If information is missing or incorrect, you are prompted to supply or correct it.
   6. If you want to configure additional settings, such as how you want your computer to connect to your e-mail server, click More Settings. Otherwise, click Next.
   7. Click Finish.
2. In Word, open or create the file that you want to send as an attachment.
3. On the File menu, point to Send To, and then click Mail Recipient (as Attachment).

    Note   If you want to create a Document Workspace (Document Workspace: A Microsoft Windows SharePoint Services site that is created for collaborating on one or more documents.) site for the document, click Attachment Options, and then click Shared attachments.

4. In the To and Cc boxes, enter recipient names separated by semicolons.

   To select recipient names from a list, click the To or Cc button.

   By default, the file's name appears in the Subject box. If you want, you can type your own subject name.

5. If you want, you can include an additional file.

   How?

   1. In the message, click Attach.

      If you don't see Attach, the message may be using Rich Text Format (rich text format (RTF): A file type used to transfer formatted text documents between applications, even those that run on different platforms, such as IBM and Macintosh.). You can insert an additional file by clicking File on the Insert menu.

   2. Locate and select the file that you want to include, and then click Insert.
   3. Repeat steps 1 and 2 for each additional file that you want to include.
6. Click Send or press ALT+S.
   

    Note   If you don't see the Send button in your e-mail message, you might not have an e-mail account set up. Find a link to more information about setting up an e-mail account in the See Also box, which is visible when you are connected to the Internet.

1. Set up an e-mail account if you have not already done so.

   How?

   1. In Outlook or your e-mail program, click E-mail Accounts on the Tools menu.
   2. Click Add a new e-mail account, and then click Next.
   3. Click the type of e-mail server that is used for your account, and then click Next.

       Note   If you are setting up an MSN e-mail account, click POP3 (POP3: A common protocol that is used to retrieve e-mail messages from an Internet e-mail server.) for MSN Internet Access version 5.3 or earlier, or click HTTP for MSN Explorer.

   4. In the appropriate boxes, type the information from your Internet service provider (ISP) (ISP: A business that provides access to the Internet for such things as electronic mail, chat rooms, or use of the World Wide Web. Some ISPs are multinational, offering access in many locations, while others are limited to a specific region.) or administrator.

        Notes  

      • If you are using an MSN or MSN Hotmail account, we recommend that you use the Outlook Connector for MSN, which provides more reliable access to your e-mail messages, as well as your calendar, contacts, tasks, and notes that are attached to your account.
      • Unless specified by your ISP, all server and address entries are typed in lowercase letters.
      • For passwords, some ISPs require a combination of lowercase and uppercase letters  — for example, passWorD — to add further security. Check with your ISP to see whether it requires a case-sensitive password.
      • You can specify that Outlook remember your password by typing it in the Password box and selecting the Remember password check box. While this means that you won't have to type your password each time you access the account, it also means that the account is vulnerable to anyone who has access to your computer.
      • Unless your ISP has indicated that your service uses Secure Password Authentication (SPA), do not select the Log on using Secure Password Authentication (SPA) check box.
   5. Do any of the following:
      • If you are adding a Microsoft Exchange Server account, click Check Name to verify that the server recognizes your name. Be sure that your computer is connected to your network.

        After you click Check Name, the name and server that you typed should be underlined. If they are not underlined, contact your administrator.

      • If you are adding a POP3 server account, click Test Account Settings to verify that your account is working. Be sure that your computer is connected to the Internet. If information is missing or incorrect, you are prompted to supply or correct it.
   6. If you want to configure additional settings, such as how you want your computer to connect to your e-mail server, click More Settings. Otherwise, click Next.
   7. Click Finish.
2. In Word, open the document that you want to send.
3. On the File menu, point to Send To, and then click Mail Recipient.
4. In the To and Cc boxes, enter recipient names separated by semicolons.

   By default, the file's name appears in the Subject box. If you want, you can type your own subject name.

5. Type an introduction in the Introduction box. For example, in your introduction you might provide review instructions for the recipients.
6. Click Send a Copy or press ALT+S.
   

    Note   If you don't see the Send button in your e-mail message, you might not have an e-mail account set up. Find a link to more information about setting up an e-mail account in the See Also box, which is visible when you are connected to the Internet.