Change a file in an online meeting - Help and How-to

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Change a file in an online meeting

Applies to: Microsoft Office Excel 2003, PowerPoint 2003, Word 2003

The host controls the shared document when the meeting starts and determines when participants can make changes to the document.

Show To control and make changes to the shared document as the host

Click anywhere in the document at any time during the meeting.

Show To allow participants to control and make changes to the shared document

On the Online Meeting toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, click Customize on the Tools menu, and then click the Toolbars tab.), click Allow others to edit , and then click OK when the Online Meeting dialog box appears.
Notify the participants to click Request Control on the Control menu in the shared document window.

Show Tips

If a participant wants to cancel a request to make changes to the shared document, notify the participant to click Cancel Requesting Control on the Control menu in the shared document window.
If a participant wants to allow another participant to make changes to the shared document, notify the participant to click Release Control on the Control menu in the shared document window.
If you want to prevent participants from changing the shared document but still allow them to draw or type simultaneously on the Whiteboard (Whiteboard: Microsoft NetMeeting feature that opens a separate window in which online meeting participants can type text; draw shapes; copy, paste, and delete objects; and highlight or point to text and graphics.), on the Online Meeting toolbar, click Stop others from editing .