About creating and printing a single envelope - Help and How-to

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About creating and printing a single envelope

Applies to: Microsoft Office Word 2003

The feature or some of the options described in this Help topic are only available if support for English (U.S.) is enabled through Microsoft Office Language Settings.

Using the Envelopes and Labels dialog box (Tools menu, Letters and Mailings submenu, Envelopes and Labels command) is the simplest way to create a single envelope. You can also use the Mail Merge task pane, but that method is recommended when you are preparing a mass mailing.

Show Adding information to an envelope

You can add different types of custom information to your envelope, in addition to basic address information:

Add electronic postage that you have purchased from an electronic postage service, such as those found on the World Wide Web (World Wide Web (WWW): The multimedia branch of the Internet that presents not only text, but also graphics, sound, and video. On the Web, users can easily jump from item to item, page to page, or site to site by using hyperlinks.).
Specify a default return address that appears on all envelopes. If you want, you can change the return address for individual envelopes, or omit it altogether.
Include a POSTNET (Postal Numeric Encoding Technique) bar code or FIM-A (Facing Identification Mark) code if you're mailing envelopes to U.S. addresses. These codes can be read by the U.S. Postal Service's automated mail-handling equipment, which can ensure faster mail processing. The POSTNET bar code contains U.S. ZIP Code information from the delivery address. The FIM-A code identifies the address side of a courtesy reply envelope; this helps the mail-handling equipment locate the envelope's POSTNET bar code and postage.

Show Customizing the look of an envelope

You can change the look of an envelope in a number of ways:

Specify the formatting of text.
Select a wide variety of envelope sizes, or specify a custom size.
Add special text and graphics, for example, a company logo or decorative graphic.

Envelope with decorative graphic

Show Printing an envelope

When you create an envelope by using the Envelopes and Labels dialog box, you can print the envelope without saving the address information. If you want to save the envelope for later editing and printing, you can attach it to a document.