The recipient of an e-mail message may not receive an attachment depending on the attachment file type. For example, program file type (.exe) attachments are blocked by Microsoft Outlook. The security level of file types is, in some cases, set by the e-mail server administrator. Make sure to provide an alternative method for recipients to access the attachment.

PowerPoint file extensions, such as Presentation (*.ppt), PowerPoint Show(*.pps), PowerPoint Add-In (*.ppa), and Design Template (*.pot) are not blocked by Outlook. If you have problems sending your presentation, or for more information on sending e-mail, see Microsoft Outlook 2003 Help or the Help for your e-mail program.

Before sending a presentation, you should verify that the recipients of your presentation can receive an attachment through their e-mail system.

1. Open or create the presentation you want to send as an attachment.
2. On the File menu, point to Send To, and then click Mail Recipient (as Attachment).
3. In the To and Cc boxes, enter recipient names, and add any additional information or select any additional options you want.

Notes

• To have your presentation start automatically when the recipient opens the attachment, save it as a PowerPoint Show (.pps).
• If your PowerPoint file is too large to e-mail, try reducing the file size of the pictures used and embedding only font characters used in your presentation to minimize the file size.
• If your recipient doesn't have PowerPoint installed, they can download and use the Microsoft Office PowerPoint 2003 Viewer to look at your presentation and send you comments in e-mail.
• You cannot use PowerPoint to send an .htm file in e-mail because your associated files cannot be added in this way. You can save the presentation as a Single File Web Page first and then send it, publish the file to the Web, or copy it to a shared location, such as a network file server.
• In PowerPoint, you can only send an entire presentation as an attachment in e-mail — you can't send a single slide or the text on a slide for review. You can, however, send individual slides to Microsoft Word and then send the Word document as an attachment.