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Printing a document to a file instead of to your printer saves the document in a format that a different printer can use.

For example, if you want to have your document printed by a commercial printing service that uses higher-resolution printers, you can print the document to a file, and then take that file to the commercial printer.

Note  When you print to a file, you must first determine which printer— for example, a PostScript printer— will ultimately print the file.

1. On the File menu, click Print.
2. In the Name box, click the printer you'll use to print the file.
3. Select the Print to file check box, and then click OK.
4. In the File name box in the Print to file dialog box, type a file name.

When you print to a file, Microsoft Word preserves information such as line and page breaks (page break: The point at which one page ends and another begins. Microsoft Word inserts an "automatic" (or soft) page break for you, or you can force a page break at a specific location by inserting a "manual" (or hard) page break.) and font spacing.