You can display a list of AutoText entries within a document– for example, if you are creating a template for letters, you can provide users with a list of salutations.
- On the Insert menu, click Field.
- In the Categories box, click Links and References.
- In the Field names box, click AutoTextList.
- Click Field Codes.
- Click after the AUTOTEXTLIST entry in the Field codes box, and in quotation marks, type the text that you want to appear on the screen — for example, "List of salutations".
- To specify a style on which to base the list of AutoText entries, type the \s switch, followed by the name of the style — for example, Salutation.
Using the example of salutations, the field code in the Field codes box would now be:
AUTOTEXTLIST "List of salutations" \s Salutation
When you rest your mouse pointer on the field and ScreenTips (ScreenTip: A short description that appears when the user holds the mouse pointer over an object, such as a button or hyperlink.) are on, a tip tells you how to display the list of AutoText entries.
Tip
If you want to customize the ScreenTip text, do the following:- Click the field, and press SHIFT+F9 to display the field code (field code: Placeholder text that shows where specified information from your data source will appear; the elements in a field that generate a field's result. The field code includes the field characters, field type, and instructions.).
- Type the \t switch, followed by the tip text – for example, "Choose a salutation."
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