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If you have a very long table (table: One or more rows of cells commonly used to display numbers and other items for quick reference and analysis. Items in a table are organized into rows and columns.) that you use as a list, such as an address list or phone directory, you can enter and edit the information more quickly by using a data form.

1. Click the table.

   The table must have column headings. Otherwise, Microsoft Word uses the first row as column headings.

2. On the Database toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Data Form .

   Each row in the table appears as a data record. The text in each column heading appears as a field (field: A set of codes that instructs Microsoft Word to insert text, graphics, page numbers, and other material into a document automatically. For example, the DATE field inserts the current date.) in the record.

3. Use the Record arrow buttons to move between records. Type your changes in the fields, and select the other options you want.