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Use this procedure to add Help text to a form (form: A document that contains fill-in blanks, or form fields, in which you enter information. For example, you can create an online registration form in Microsoft Word that uses drop-down lists from which users can select entries.) whose controls (control: A graphical user interface object, such as a text box, check box, scroll bar, or command button, that lets users control the program. You use controls to display data or choices, perform an action, or make the user interface easier to read.) you inserted by using the Forms toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.). To display the Forms toolbar, point to Toolbars on the View menu, and then click Forms.

1. Open the template (template: A file or files that contain the structure and tools for shaping such elements as the style and page layout of finished files. For example, Word templates can shape a single document, and FrontPage templates can shape an entire Web site.) that contains the form you want to change.
2. Remove protection from the form template by clicking Protect Form on the Forms toolbar.
3. Double-click the form field (form field: In a form, a location where a particular type of data, such as a name or address, is stored.) to which you want to add Help text.
4. Click Add Help Text.
5. Do any of the following:
   • To display Help text in the status bar, click the Status Bar tab, click Type your own, and then type your help text in the box.
   • To display Help text in a message box when a user presses F1, click the Help Key (F1) tab, click Type your own, and then type your help text in the box.