• Click Insert, point to Reference, and then click Footnote.

You must delete the note reference mark (note reference mark: A number, character, or combination of characters that indicates that additional information is contained in a footnote or endnote.) that corresponds to the note. You can't remove a note by deleting the note text.

If you're viewing the printed document on-screen, you can view notes by resting the pointer on the note reference mark (note reference mark: A number, character, or combination of characters that indicates that additional information is contained in a footnote or endnote.) in the document. The note text appears above the mark. If the note text does not appear, click Options on the Tools menu, click the View tab, and then select the ScreenTips check box.

You can also display footnotes or endnotes in a note pane (pane: A portion of the document window bounded by and separated from other portions by vertical or horizontal bars.) at the bottom of the screen by switching to normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.), and clicking Footnotes on the View menu. If a message appears, click View footnote area or View endnote area, and then click OK. In the note pane, click All Footnotes or All Endnotes.

If you've saved the document as a Web page, Microsoft Word automatically moves the footnotes and endnotes to the end of the Web page. To view notes on a Web page, click the note reference mark (note reference mark: A number, character, or combination of characters that indicates that additional information is contained in a footnote or endnote.) to follow a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.) to the note text.

If you delete an area of text that contains note reference marks, Word also deletes the corresponding note text. If you accidentally delete a note reference mark, click Undo .

Switch to normal view (normal view: A view that shows text formatting and a simplified page layout. Normal view is convenient for most editing and formatting tasks.), and then click Footnotes on the View menu, or double-click the note reference mark (note reference mark: A number, character, or combination of characters that indicates that additional information is contained in a footnote or endnote.).

Microsoft Word automatically moves the part of the footnote that does not fit in the available space to the next page. The amount of available space depends on the amount of text on the page, the margin settings for the document, and the number and length of the footnotes.

When you save the Microsoft Word document as a Web page, custom note separators appear as short horizontal lines in the browser. However, the document retains the custom note separator, and it appears when you view the document in Word and when you print the document.

When you insert new footnotes in a table (table: One or more rows of cells commonly used to display numbers and other items for quick reference and analysis. Items in a table are organized into rows and columns.) that already contains footnotes, the numbering for individual footnotes may change. This occurs when you insert a new footnote to the right and above an existing note reference mark (note reference mark: A number, character, or combination of characters that indicates that additional information is contained in a footnote or endnote.) in the table.