| | Help by Product Find help quickly and easily. How-to Resources 2007 Release Learning Resources Support and Feedback Technical Resources | Warning: You are viewing this page with an unsupported Web browser. This Web site works best with Microsoft Internet Explorer 6.0 or later, Firefox 1.5, or Netscape Navigator 8.0 or later. Learn more about supported browsers.
Create or change an AutoText entry
AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entries must be at least five characters long if you want to insert the entry by using AutoComplete.  Change an entry
- Insert the AutoText entry into the document.
How?
AutoText (AutoText: A storage location for text or graphics you want to use again, such as a standard contract clause or a long distribution list. Each selection of text or graphics is recorded as an AutoText entry and is assigned a unique name.) entries are divided into categories such as Closing or Salutation. Check the Normal category for entries you've created unless you know they are stored under another category.
- Click in the document where you want to insert the AutoText entry.
- On the Insert menu, point to AutoText, and then point to the type of entry you want to insert.
- Click the name of the AutoText entry you want.
Tips
- You can also use a shortcut to insert an AutoText entry. First, turn on AutoComplete (point to AutoText on the Insert menu, click AutoText, and then select the Show AutoComplete suggestions check box). In your document, type the first few characters in the AutoText entry's name. When Microsoft Word suggests the complete AutoText entry, press ENTER or F3 to accept the entry.
If the AutoText entry contains a graphic without text, press F3 to accept the entry.
To reject the AutoText entry, keep typing.
- The entries in the lists on the AutoText menu and the AutoText
toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) correspond to the language of the text that your insertion point is positioned in. For example, if you are typing French in the English version of Word, the AutoText entries that appear on the menu and on the toolbar list will be in French, but the ones on the AutoText tab in the AutoCorrect dialog box will be in English.
To insert AutoText entries in the language you're typing in, use the AutoText menu (point to AutoText on the Insert menu) or click All Entries on the AutoText toolbar. To insert AutoText entries in the language version of Word that you are using, use the AutoText tab in the AutoCorrect dialog box (point to AutoText on the Insert menu, and then click AutoText).
Also note that if you insert an AutoText field by using the Field Options dialog box (Insert menu, Field command), the Field Options dialog box, like the AutoText tab, reflects the language version of Word that you are using, not the language you are typing in.
- Make the changes you want.
- Select the revised AutoText entry.
To store paragraph formatting (paragraph formatting: Formatting that controls the appearance of a paragraph. Examples include indentation, alignment, line spacing, and pagination.) with the entry, include the paragraph mark ( ) in the selection.
- On the Insert menu, point to AutoText, and then click New.
- Type the original name of the AutoText entry.
Rename an entry
- On the Tools menu, click Templates and Add-Ins.
- Click Organizer, and then click the AutoText tab.
- In the In box on the left, click the entry you want to rename, and then click Rename.
- In the Rename dialog box, type a new name for the entry.
- Click OK, and then click Close.
|
United States
Email this link
Printer-Friendly Version
Share
Hide All
