• The menu might not be expanded If arrows appear at the bottom of the menu (menu: A list of commands that is displayed when you click a menu name on a menu bar or other toolbar.), the menu item might be available on the expanded menu. Click the arrows, and then click the command you want. You can also double-click the menu to expand it.

• There might not be enough room to display all the buttons If the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) is on the same row as another toolbar, there might not be enough room to display all the buttons. Click Toolbar Options , and then click the button you want.
• You might have a different language setting The command or control doesn't appear if you don't have editing enabled for the language that the command or control applies to. You need to enable editing for the language you want to work with.
• The Microsoft Office program you're using may not be maximized Some toolbar buttons may be hidden if your program window is not maximized. Click the Maximize button to enlarge the program window to its fullest extent.

The buttons and commands that you share with another person are always available, but whether or not they appear on the short version of the menu (menu: A list of commands that is displayed when you click a menu name on a menu bar or other toolbar.), or on the toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) when there isn't enough room to display all the buttons, depends on the individual menu and toolbar settings for that person.

Microsoft Office stores the commands and buttons you've used frequently and recently as your personal menu and toolbar settings. When the Always show full menus check box is cleared (Toolbar Options arrow, Add or Remove buttons, Customize dialog box, Options tab), these personalized settings affect the commands that appear on each menu. Additionally, if there isn't enough room on a toolbar to display all the buttons (such as when you position a toolbar on the same row as another toolbar), personalized settings affect which buttons do appear.

A submenu (submenu: A menu that appears when a user points to a command on a higher-level menu.) that has a line of dots at the top cannot be customized. If you drag the submenu away from a menu, it appears as though you can customize the submenu by dragging a command or other item onto the submenu from the Customize dialog box (click Customize on the Tools menu, and then click the Commands tab). However, when you close the Customize dialog box, any customizations made to the submenu disappear.