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You can use the diagramming tool on the Drawing toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.) to create an organization chart to illustrate hierarchical relationships, such as department managers and employees within a company.

Organization chart toolbar

Organization chart

Drawing border

Drawing sizing handle

When you add or change an organization chart, the organization chart appears with drawing space around it, outlined by a non-printing border and sizing handles. You can size the organization chart by using sizing commands to make the drawing area larger so you have more room to work, or you can get rid of extra space by fitting the border more closely to the diagram.

Superior (superior shape: In an organization chart, a shape that is placed above and connected to any other shape, such as an employee (subordinate or coworker shape) or assistant shape.) shape

Assistant (assistant shape: In an organization chart, a shape that is placed below and connected to any other shape with an elbow connector. This shape is placed above any additional subordinate shapes for the particular superior shape it is attached to.) shape

Subordinate (subordinate shape: In an organization chart, a shape that is placed below and connected to a superior (or manager) shape.) shapes (assistant and employee of the superior shape)

Coworker (coworker shape: In an organization chart, a shape next to another shape that is connected to the same superior (or manager) shape.) shapes (also a subordinate of the superior shape)

Format the entire organization with preset styles; or, format pieces of it like you format shapes (AutoShapes: A group of ready-made shapes that includes basic shapes, such as rectangles and circles, plus a variety of lines and connectors, block arrows, flowchart symbols, stars and banners, and callouts.) — add color and text, change line weight and style, and add fills, textures, and backgrounds. Add shapes — such as manager (superior), employee (subordinate), assistant, or coworker — or change branch layout options with the Organization Chart toolbar, which appears when you insert or select the diagram.

You can also animate (animate: To add a special visual or sound effect to text or an object. For example, you can have your text bullet points fly in from the left, one word at a time, or hear the sound of applause when a picture is uncovered.) the organization chart to direct focus to different pieces of the chart and control the flow of information during a presentation.