Show All

Hide All

A Green Idea...   

Before printing slides or handouts, consider placing the presentation in a shared location. Just prior to the delivery time, advise viewers of the location and those who require hard copies, can print and bring them to the presentation delivery meeting. This can help to conserve paper and printer ink.

• Overview of printing slides

• Set the slide size and orientation for printing

• Print the slides

Overview of printing slides

Most presentations are designed to be presented in color, but slides and handouts are typically printed in black and white or shades of gray, also known as grayscale (grayscale: A series of shades from white to black used in displaying or printing text and graphics.). When you print in grayscale, color images are printed in variations of gray tones between black and white.

When you print your slides, PowerPoint sets the colors in your presentation to match the selected printer's capabilities.

You can size the slides to fit different paper sizes, including letter and legal, or you can specify a custom size.

  Notes  

• In Microsoft Office PowerPoint 2007, you can print other parts of a presentation, such as handouts, notes pages, or a presentation in Outline view.
• When you want to create more elaborate handouts than you can create in PowerPoint, you can print your handouts in Microsoft Office Word 2007. For more information, see Send PowerPoint handouts to Word for printing.

 Top of Page

Set the slide size and orientation for printing

To change your printing options, do the following:

1. On the Design tab, in the Page Setup group, click Page Setup.
2. In the Slides sized for list, click the size of paper on which you will be printing.

     Notes  

   • If you click Custom, type or select the measurements that you want in the Width and Height boxes.
   • To print an overhead transparency, click Overhead.

3. To set the page orientation for the slides, under Orientation, under Slides, click Landscape or Portrait.

    Note   By default, PowerPoint slide layouts appear in landscape orientation. Although you can use only one orientation (either landscape or portrait) in a presentation, you can link two presentations to display both portrait and landscape slides in what appears to be one presentation. For more information, see Use portrait and landscape slide orientation in the same presentation.

 Top of Page

Print the slides

1. Click the Microsoft Office Button, and then click Print.
• In the Print dialog box, under Print range, do one of the following:
  • To print all slides, click All.
  • To print the slide that is currently displayed, click Current slide.
  • To print one or more slides that you selected, click Selection.
  • To print specific slides numbers, click Slides, and then enter the slide numbers or ranges in the adjoining box.
2. Under Copies, enter the number of copies that you want.
3. Under Print What, select Slides.

     Notes  

   • For information about printing handouts, see Create and print handouts.
   • If you select Outline view, PowerPoint prints only the text of your slides (as it appears in outline view) and none of the graphics or animation.

4. Under Color/Grayscale, click one of the following:
   • Color   If you print to a color printer, this option prints in color.
   • Color (On Black and White Printer)  If you print to a black-and-white printer, this option prints in grayscale.
   • Grayscale  This option prints images that contain variations of gray tones between black and white. Background fills are printed as white, so that the text will be more legible. (Sometimes grayscale appears the same as Pure Black and White.)

   • Pure Black and White   This option prints the handout with no gray fills.

5. To increase resolution, blend transparent graphics, and print soft shadows in your print job, select the High quality check box.

    Tip   When you print in high quality, it may take longer for your presentation to print. To prevent a possible decrease in your computer's performance, clear the High quality check box after you finish printing.

6. To print your slides on the paper that you selected for your printer, select the Scale to fit paper check box.
7. To print a thin border around your slides, select the Frame slides check box.
8. Click Print.

  Notes  

• If you want to reset the print options and keep them as your default settings, do the following:
  1. Set the settings as you want them in the Print dialog box.
  2. Click the Microsoft Office Button, click PowerPoint Options, and then click Advanced.
  3. Under When printing this document, click Use the most recently used print settings.
• If you are creating transparencies for an overhead projector, see Set the slide size and orientation for printing. PowerPoint automatically optimizes your slides for either black and white or color printers.

 Top of Page

• Omit Background color during printing?