In Microsoft Office you can use Web folders to share documents created in any Office program in one easy-to-find location. So what's a Web folder? It's a shortcut to a Web server. When you save a document to a Web folder, the file is saved on a Web server, not on your computer's hard disk.

Anyone who has access to your Web server can view the documents in your Web folder. With your permission, readers can also make changes directly to those files. For example, co-workers in different locations can help each other prepare for a meeting, making last-minute revisions to an Excel worksheet and a Word document in the same Web folder.

To find out if your Web server supports Web folders, see your system administrator or Internet service provider (ISP).

Save files in binary file format

You can save documents in binary file format (such as .doc or .xls) from any Office program in the same Web folder. To save a file in a Web folder, on the File menu, click Save As in any Office program, and then, on the Places bar, click Web Folders.

Save files in HTML format

You can also save files in HTML format in Web folders. On the File menu, click Save As Web Page, and then, on the Places bar, click Web Folders.

Reviewers can make revisions or comments to files in HTML format by using Web discussions. For more information, read Discussions: A new way to collaborate online with Office.

What if your reviewers don't have Microsoft Office?

You can also share information with someone who does not have Office programs. If they use a browser to connect to a Web server that is running Microsoft Office Server Extensions, they can view Office 2000 Web folder contents.

See also

For more information about Web folders, type about Web folders in the Office Assistant or on the Answer Wizard tab, and then click Search.