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You can also view an animated version of this procedure, Animation: Collecting and pasting items with the Office 2000 Clipboard.

Gathering information from several different sources can be a difficult task. However, if you are using Office 2000, you can easily collect text and graphics from documents in different Office programs and then paste the items into a single document. You can paste the items in the document one at a time or all at once.

For example, you can copy a chart in Microsoft Excel, switch to Microsoft PowerPoint® and copy a bulleted list, switch to Microsoft Internet Explorer and copy a page of text, and then switch to Microsoft Word and paste the collection of copied items.

When you collect items from documents in different Office programs, the items are stored on the Office Clipboard, a temporary storage area.

Collecting and pasting multiple items

The new Clipboard toolbar in Office 2000 makes it easy for you to use the Office Clipboard to collect and paste items.

To display the Clipboard toolbar

• On the View menu, point to Toolbars, and then click Clipboard.

  To collect items on the Office Clipboard

  • In any Office 2000 program, select an item that you want to copy, and then click Copy on the Clipboard toolbar.

     Note    You can store up to 12 items at a time on the Clipboard.

  To paste one or all the items in a document

  1. Click where you want to paste an item or items.
  2. On the Clipboard toolbar, click the icon for the item that you want to paste, or click Paste All.

Tips on using the Office Clipboard

• The Clipboard toolbar remains visible when you switch to other Office programs, but disappears when you are in a view where the Copy, Cut, and Paste commands are unavailable, or if you are working in a program not included in Office 2000.
• You can copy items while using any program that provides copy and cut functionality; however, you can only paste items into Word, Excel, PowerPoint, Microsoft Access, and Microsoft Outlook®.

Customizing the Office Clipboard

You can't customize the Clipboard toolbar. However, Office 2000 provides options you can customize that affect moving and copying text with the Office Clipboard.

For example, you can use the following procedure to set Office Clipboard options in Word 2000.

1. On the Tools menu, click Options, and then click the Edit tab.
2. Select from the following options:

   If you want to use the INSERT key to insert the contents of the Office Clipboard into a document, select the Use the INS key for paste check box.

   If you want to remove extraneous spaces that remain after you cut or paste text, select the Use smart cut and paste check box.

More information

For information about the differences between the Office Clipboard and the Microsoft Windows® Clipboard, type about collecting and pasting in the Office Assistant or on the Answer Wizard tab in the Help window, and then click Search.