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Now you have your mailing list ready and your newsletter is proofread and ready to go. You'll find sending your newsletter is the easiest part of the process.

You can send your newsletter by using the distribution list that you created earlier (see Step 1: Develop your mailing list). Or, you can personalize the newsletter by using the Mail Merge feature within Word.

Send the newsletter using an Outlook distribution list

1. With your newsletter open in Word, open the File menu. Click Send To, and then click Mail Recipient.
2. Click To. The Select Names dialog box opens.
3. Click the distribution list, and then click the To button. Click OK to close the window.

   Your list appears in To.

4. Add a Subject and short Introduction for your newsletter.
5. Click Send a Copy.

Tip

Send the newsletter using a list of addresses

1. With your newsletter open in Microsoft Word, open the Tools menu, point to Letters and Mailings, and click Mail Merge.

   Note  In Word 2002, click Mail Merge Wizard.

2. Under Select document type, click E-mail messages. Click Next: Starting document at the bottom of the pane.
3. Under Select starting document, click Use the current document. Click Next: Select recipients at the bottom of the pane.
4. Under Select recipients, do one of the following:
   • To use addresses from your Outlook contacts, click Select from Outlook contacts, and then click Choose Contacts Folder.
   • To use addresses from a database file, click Use an existing list, and then click Browse.
5. Navigate to your list of addresses, and double-click it. The Mail Merge Recipients window opens. Click OK,, and then click Next: Write your e-mail message at the bottom of the pane.

   Because your message is already complete, you can ignore this pane and the next one. Click Next: Preview your e-mail messages, and then click Next: Complete the merge.

6. Under Merge, click Electronic Mail. The Merge to E-mail dialog box appears. Add a Subject line, and then click OK.

That's it! You've just sent your first e-mail newsletter to your customers. They'll appreciate the valuable information you've included, and they'll look forward to your next issue.