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Working with Templates in PowerPoint 2002
Online Help for Microsoft PowerPoint® 2002 covers the basic tasks for applying design templates and using new template features. This article includes additional tasks, which focus on creating a template, modifying a template, and browsing for templates located outside PowerPoint.
Create a new template
PowerPoint comes with a gallery of design templates to choose from, but you can also create a template of your own and add it to the Slide Design task pane. Starting from a "blank" design, you can apply such elements as a background and color scheme, font style, layout, and art.
How to create a template
- On the Standard toolbar, click New.
- On the View menu, point to Master, and then click Slide Master.
- Make the changes you want to the slide master.
- To change the background, on the Format menu, click Background and make selections in the dialog box, then click Apply. If you have inserted a title master (see the note, below) and want the changes to apply to it, too, click Apply to All.
- To work with color schemes, on the Formatting toolbar, click Design, and in the Slide Design task pane, click Color Schemes. The color scheme that's currently applied will be selected. Click any other scheme to apply it, or to change the color scheme, click Edit Color Schemes at the bottom of the task pane.
- To change fonts, click the text or the placeholder containing the text (such as footers), and on the Formatting toolbar, make selections in the Font, Font Size, or Font Color list boxes.
- To insert a picture or add a shape or text box, use buttons on the Drawing toolbar.
- To move a placeholder, click it, then drag when the pointer becomes a four-pointed arrow. To resize a placeholder, click it and point to a sizing handle, then drag when the pointer becomes a two-pointed arrow.
- If you want additional slides to be part of this template, click the Normal View button in the lower left of the window and add the slides and any text you want on them (but see the note below about templates with multiple slides).
- On the File menu, click Save As.
- In the File name box, type a name for your template, and in the Save as type box, click Design Template.
- Click Save.
The template is saved to the default Templates folder. When you close and reopen PowerPoint, the template will be available in the Slide Design task pane, in alphabetical order by file name, under Available for Use. Also, after you apply the template once, save your presentation, and reopen PowerPoint, the template appears in the New Presentation task pane (File menu, New) under New from template, with other recently used templates.
Notes
- If you want to include a title master in the design template, you can insert it in master view: on the Insert menu, click New Title Master. Changes you make to the title master affect only those slides that use the Title Slide layout.
- To use a content template you have created— one with multiple slides and content— save the template, then add it to the AutoContent Wizard and open it from there. To add the template, on the File menu, click New. In the New Presentation task pane, click From AutoContent Wizard. Then click Next, click the template category you want, click Add, find the template you want, and click OK.
Modify a design template
You can make changes to a design template and save the new template so it is available for other presentations.
How to modify a template
- On the Standard toolbar, click New.
- On the Formatting toolbar, click Design, and in the Slide Design task pane, click the template that you want to modify. If the template you want isn't in the task pane, click Browse at the bottom of the pane to locate and apply it. (For more about browsing for templates, see the next task.)
- On the View menu, point to Master, and then click Slide Master.
- Make the changes you want to the slide master. If you want to make changes just to the title master, click the title master thumbnail to the left and change the title master slide.
- On the File menu, click Save As.
- In the Save as type box, click Design Template.
- In the File name box, type a name for your template, or select a file in the list to keep the same name. Note that if you are modifying a template that came with PowerPoint, it gets saved as a new template and you should give it a new name.
- Click Save.
The template is saved to the default Templates folder. When you close and reopen PowerPoint, the template is available in the Slide Design task pane, in alphabetical order by file name, under Available for Use. Also, after you apply the template once, save your presentation, and reopen PowerPoint, the template appears in the New Presentation task pane (File menu, New) under New from template, with other recently used templates.
Apply a template from a file or another presentation
By clicking Browse in the Slide Design task pane, you can apply a design template file (.pot) or a design template from another presentation file (.ppt).
How to browse for a template
- On the Slides tab in normal view, select the slide you want to apply the template to. The template will apply to all slides that follow the same master as the selected slide.
- On the Formatting toolbar, click Design.
- At the bottom of the Slide Design task pane, click Browse.
- Navigate to the location of the template file (.pot) or presentation file (.ppt) you want to apply; select it, and then click Apply.
- If you apply a template file, the design template is added to the Slide Design task pane under Available for Use, and it is available for subsequent presentations. PowerPoint also adds other templates from the file location you browsed to.
- If you apply a presentation file, the design template from that presentation is applied and is available in the Used in this Presentation section of the Slide Design task pane. If the presentation template you applied had multiple masters, the first master is applied and you are prompted with a message asking if you want the rest of the masters added to the presentation.
Note For more information about design templates, see Microsoft PowerPoint Help.
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