Switch to the next program.

ALT+TAB

Display the Windows Start menu.

CTRL+ESC

Restore the window size of the selected workbook window.

CTRL+F5

Switch to the previous pane in a worksheet that has been split.

SHIFT+F6

 Note   When the task pane is visible, SHIFT+F6 includes that pane when switching between panes.

Switch to the previous workbook window.

CTRL+SHIFT+F6

When a workbook window is not maximized, perform the Size command (on the Control menu for the workbook window). Use the arrow keys to resize the window, and when finished press ENTER.

CTRL+F8

Maximize or restore the selected workbook window.

CTRL+F10

Copy a picture of the selected window to the Clipboard.

ALT+PRINT SCREEN

Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message.

ALT+SHIFT+F10

Select the previous item in a smart tag menu.

UP ARROW

Close the smart tag menu or message.

ESC

Move to a task pane (task pane: A window within an Office program that provides commonly used commands. Its location and small size allow you to use these commands while still working on your files.) from another pane in the program window. (You may need to press F6 more than once.)

F6

  Notes  

• If pressing F6 doesn't display the task pane you want, try pressing ALT to place focus on the menu bar, and then pressing CTRL+TAB to move to the task pane.
• In a worksheet that has been split (Window menu, Split command), F6 includes the split panes when switching between panes.

When a task pane is active, select the next or previous option in the task pane

TAB or SHIFT+TAB

Move among choices in a selected submenu; move among certain options in a group of options

DOWN ARROW or UP ARROW

Open a shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.); open a drop-down menu for the selected gallery item

SHIFT+F10

Scroll up or down in the selected gallery list

PAGE UP or PAGE DOWN

Select the menu bar (menu bar: The horizontal bar below the title bar that contains the names of menus. A menu bar can be the built-in menu bar or a custom menu bar.), or close an open menu and submenu at the same time.

F10 or ALT

When a toolbar is selected, select the next or previous toolbar.

CTRL+TAB or CTRL+SHIFT+TAB

Display the shortcut menu (shortcut menu: A menu that shows a list of commands relevant to a particular item. To display a shortcut menu, right-click an item or press SHIFT+F10.) for the selected item.

SHIFT+F10

When a menu or submenu is open, select the next or previous command.

DOWN ARROW or UP ARROW

Select the first or last command on the menu or submenu.

HOME or END

Display the full set of commands on a menu.

CTRL+DOWN ARROW

Move to the next option or option group.

TAB

Switch to the next tab in a dialog box.

CTRL+TAB or CTRL+PAGE DOWN

Move between options in an open drop-down list, or between options in a group of options.

Arrow keys

Open the list if it is closed and move to that option in the list.

First letter of an option in a drop-down list

Open the selected drop-down list.

ALT+DOWN ARROW

Cancel the command and close the dialog box.

ESC

Move to the beginning of the entry.

HOME

Move one character to the left or right.

LEFT ARROW or RIGHT ARROW

Move one word to the right.

CTRL+RIGHT ARROW

Select or unselect one character to the right.

SHIFT+RIGHT ARROW

Select or unselect one word to the right.

CTRL+SHIFT+RIGHT ARROW

Select from the insertion point to the end of the entry.

SHIFT+END

Go to the previous folder

ALT+1

Search the Web button: close the dialog box and open your Web search page (search page: A page from which you can find and go to other Internet sites or to documents on an intranet. Many search pages provide various ways to search, such as by topic, by keyword, or by matches to user queries.)

ALT+3

Create New Folder button: create a new folder

ALT+5

Tools button: show the Tools menu

ALT+7 or ALT+L

Move between options or areas in the dialog box

TAB

Refresh the file list

F5

Display the Help task pane.

F1

Select the next item in the Help task pane.

TAB

Perform the action for the selected item.

ENTER

In a Table of Contents, expand and collapse the selected item, respectively.

RIGHT ARROW and LEFT ARROW

Move forward to the next task Pane.

ALT+RIGHT ARROW

Close and reopen the current task pane.

CTRL+F1

Collapse a +/- list.

LEFT ARROW

Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic

TAB

Perform the action for the selected Show All, Hide All, hidden text, or hyperlink

ENTER

Move forward to the next Help topic.

ALT+RIGHT ARROW

Scroll small amounts up and down, respectively, within the currently-displayed Help topic.

UP ARROW AND DOWN ARROW

Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application.

ALT+U

Display the Print dialog box.

CTRL+P or CTRL+SHIFT+F12

Move around the page when zoomed in.

Arrow keys

Move to the first page when zoomed out.

CTRL+UP ARROW or CTRL+LEFT ARROW

Insert a new worksheet.

SHIFT+F11 or ALT+SHIFT+F1

Move to the previous sheet in the workbook.

CTRL+PAGE UP

Select the current and previous sheet.

SHIFT+CTRL+PAGE UP

Move or copy the current sheet (Edit menu, Move or Copy Sheet command).

ALT+E, M

Move one cell up, down, left, or right.

Arrow keys

Move one cell to the left.

SHIFT+TAB

Move to the beginning of the row.

HOME

Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column.

CTRL+END

Move up one screen.

PAGE UP

Move one screen to the left.

ALT+PAGE UP

Switch to the previous pane in a worksheet that has been split.

SHIFT+F6

 Note   When the task pane is visible, SHIFT+F6 includes that pane when switching between panes.

Display the Go To dialog box.

F5

Repeat the last Find action (same as Find Next).

SHIFT+F4

Move from top to bottom within the selected range.

ENTER

Move from left to right within the selected range. If cells in a single column are selected, move down.

TAB

Move clockwise to the next corner of the selected range.

CTRL+PERIOD

Switch to the next nonadjacent selection to the left.

CTRL+ALT+LEFT ARROW

Turn End mode on or off.

END key

Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column.

END+HOME

Turn SCROLL LOCK on or off.

SCROLL LOCK

Move to the cell in the lower-right corner of the window.

END

Scroll one column left or right.

LEFT ARROW or RIGHT ARROW

Select the entire column.

CTRL+SPACEBAR

Select the entire worksheet. If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second time selects the entire worksheet.

CTRL+A

Selects the entire worksheet. If the worksheet contains data, CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet

CTRL+SHIFT+SPACEBAR

Select the current region around the active cell (the data area enclosed by blank rows and blank columns). In a PivotTable report, select the entire PivotTable report.

CTRL+SHIFT+* (asterisk)

Select all cells that contain comments.

CTRL+SHIFT+O (the letter O)

In a selected column, select the cells that don't match the formula or static value in the active cell.

CTRL+SHIFT+|

Select all cells directly or indirectly referenced by formulas in the selection.

CTRL+SHIFT+{ (opening brace)

Select cells that contain formulas that directly or indirectly reference the active cell.

CTRL+SHIFT+} (closing brace)

Turn extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection.

F8

Extend the selection by one cell.

SHIFT+arrow key

Extend the selection to the beginning of the row.

SHIFT+HOME

Extend the selection to the last used cell on the worksheet (lower-right corner).

CTRL+SHIFT+END

Extend the selection up one screen.

SHIFT+PAGE UP

Extend the selection to the last used cell on the worksheet (lower-right corner).

END+SHIFT+HOME

Extend the selection to the cell in the upper-left corner of the window.

SCROLL LOCK+SHIFT+HOME

Complete a cell entry and select the cell below.

ENTER

Fill the selected cell range with the current entry.

CTRL+ENTER

Complete a cell entry and select the next cell to the right.

TAB

Cancel a cell entry.

ESC

Move to the beginning of the line.

HOME

Create names (name: A word or string of characters that represents a cell, range of cells, formula, or constant value. Use easy-to-understand names, such as Products, to refer to hard to understand ranges, such as Sales!C20:C30.) from row and column labels.

CTRL+SHIFT+F3

Fill to the right.

CTRL+R

Insert a hyperlink (hyperlink: Colored and underlined text or a graphic that you click to go to a file, a location in a file, a Web page on the World Wide Web, or a Web page on an intranet. Hyperlinks can also go to newsgroups and to Gopher, Telnet, and FTP sites.).

CTRL+K

Enter the time.

CTRL+SHIFT+: (colon)

Undo the last action.

CTRL+Z

Enters the cent character ¢.

ALT+0162

Enters the yen symbol ¥.

ALT+0165

Start a formula.

= (equal sign)

In the Formula Bar, delete one character to the left.

BACKSPACE

Enter a formula as an array formula (array formula: A formula that performs multiple calculations on one or more sets of values, and then returns either a single result or multiple results. Array formulas are enclosed between braces { } and are entered by pressing CTRL+SHIFT+ENTER.).

CTRL+SHIFT+ENTER

In a formula, display the Insert Function dialog box.

SHIFT+F3

When the insertion point is to the right of a function name in a formula, insert the argument names and parentheses.

CTRL+SHIFT+A

Insert an AutoSum formula with the SUM function.

ALT+= (equal sign)

Copies a formula from the cell above the active cell into the cell or the Formula Bar.

CTRL+' (apostrophe)

Calculate all worksheets in all open workbooks.

F9

 Note   When a portion of a formula is selected, calculate the selected portion. You can then press ENTER or CTRL+SHIFT+ENTER (for array formulas) to replace the selected portion with the calculated value.

Calculate all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.

CTRL+ALT+F9

Edit the active cell and position the insertion point at the end of the cell contents.

F2

Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit cell contents.

BACKSPACE

Delete text to the end of the line.

CTRL+DELETE

Edit a cell comment.

SHIFT+F2

Undo the last action.

CTRL+Z

When the AutoCorrect Smart Tags is displayed, undo or redo the last automatic correction.

CTRL+SHIFT+Z

Copy the selected cells.

CTRL+C

Cut the selected cells.

CTRL+X

Clear the contents of the selected cells.

DELETE

Insert blank cells.

CTRL+SHIFT+PLUS SIGN

Display the Style dialog box.

ALT+' (apostrophe)

Apply the General number format.

CTRL+SHIFT+~

Apply the Percentage format with no decimal places.

CTRL+SHIFT+%

Apply the Date format with the day, month, and year.

CTRL+SHIFT+#

Apply the Number format with two decimal places, thousands separator, and minus sign (–) for negative values.

CTRL+SHIFT+!

Apply or remove italic formatting.

CTRL+I

Apply or remove strikethrough.

CTRL+5

Unhide any hidden rows within the selection.

CTRL+SHIFT+( (opening parenthesis)

Unhide any hidden columns within the selection.

CTRL+SHIFT+) (closing parenthesis)

Remove the outline border from the selected cells.

CTRL+SHIFT+_

Apply or remove the top border.

ALT+T

Apply or remove the left border.

ALT+L

If cells in multiple rows are selected, apply or remove the horizontal divider.

ALT+H

Apply or remove the downward diagonal border.

ALT+D

Move to the same field in the next record.

DOWN ARROW

Move to each field in the record, then to each command button.

TAB and SHIFT+TAB

Move to the first field in the previous record.

SHIFT+ENTER

Start a new, blank record.

CTRL+PAGE DOWN

Move to the first record.

CTRL+PAGE UP

Extend selection to the end of a field.

SHIFT+END

Move one character left or right within a field.

LEFT ARROW or RIGHT ARROW

Select the character to the right within a field.

SHIFT+RIGHT ARROW

In the cell that contains the drop-down arrow, displays the AutoFilter list for the current column.

ALT+DOWN ARROW

Selects the previous item in the AutoFilter list.

UP ARROW

Selects the first item (All) in the AutoFilter list.

HOME

Filters the range based on the item selected from the AutoFilter list.

ENTER

Groups rows or columns.

ALT+SHIFT+RIGHT ARROW

Displays or hides the outline symbols.

CTRL+8

Unhides any hidden rows within the selection.

CTRL+SHIFT+( (opening parenthesis)

Unhides any hidden columns within the selection.

CTRL+SHIFT+) (closing parenthesis)

Selects the previous or next field button in the list on the right.

UP ARROW or DOWN ARROW

Moves the selected field into the Row area.

ALT+R

Moves the selected field into the Data area.

ALT+D

Displays the PivotTable Field dialog box for the selected field.

ALT+L

Displays the drop-down list for a field in a PivotTable or PivotChart report. Use the arrow keys to select the field.

ALT+DOWN ARROW

Selects the next item in the range.

DOWN ARROW

For an item that has lower-level items displayed, hides the lower-level items.

LEFT ARROW

Selects the last visible item in the list.

END

Checks, double-checks, or clears a check box in the list. Double-check selects both an item and all of its llower-level items.

SPACEBAR

Selects an entire PivotTable report.

CTRL+SHIFT+* (asterisk)

Ungroups grouped items in a PivotTable field.

ALT+SHIFT+LEFT ARROW

Creates a chart of the data in the current range.

F11 or ALT+F1

Selects a chart sheet: selects the previous sheet in the workbook, until the chart sheet you want is selected.

CTRL+PAGE UP

Selects the next group of elements in a chart.

UP ARROW

Selects the previous element within a group.

LEFT ARROW

Switches between command mode and dictation mode.

CTRL

When cell A1 is selected, moves to the Introduction box in the e-mail message header. In the message header, moves to the Subject, Bcc (if displayed), Cc, To, and From (if displayed) boxes, then to the address book for the Bcc, Cc, To, and From boxes, and then to cell A1.

SHIFT+TAB

Opens the Address Book.

CTRL+SHIFT+B

Opens the Outlook Message Options dialog box (Options menu, Options command).

ALT+P

Opens the Address Book for the To box.

ALT+PERIOD

If the Bcc box is displayed, opens the Address Book for the Bcc box.

ALT+B

Creates a message flag.

CTRL+SHIFT+G

Displays the Macro dialog box.

ALT+F8

Inserts a Microsoft Excel 4.0 macro sheet.

CTRL+F11

Switches to right-to-left paragraph direction (the text must contain only neutral characters (neutral characters: Characters that do not have strong right-to-left or left-to-right language attributes. Numerals are an example of neutral characters.)).

CTRL+RIGHT SHIFT

In Japanese text for which you've displayed phonetic guides, moves the pointer into the phonetic guides.

ALT+SHIFT+UP ARROW

Enter a unicode character.

NUM LOCK, ALT+numeric pad numbers