Formulas can sometimes result in error values in addition to returning unintended results. Or, even more frustrating, Excel might not accept a formula you're trying to create, displaying an error message. Some common problems include mismatched parentheses, typing mistakes, and references to data in ranges that don't exist or might have been deleted.
See the sections that follow for detailed information about best practices you can employ in creating formulas, explanations of several errors, and detailed troubleshooting steps to help you fix your formulas.
In this article
Make sure it's constructed correctly
Start every function with the equal sign (=)
If you omit the equal sign, what you type may be displayed as text or as a date. For example, if you type SUM(A1:A10), Excel displays the text string SUM(A1:A10) and does not calculate the formula. If you type 11/2, Excel displays a date, such as 2-Nov or 11/02/2009, instead of dividing 11 by 2.
Match all opening and closing parentheses
Make sure that all parentheses are part of a matching pair. When you use a function in a formula, it is important for each parenthesis to be in its correct position for the function to work correctly. For example, the formula =IF(B5<0),"Not valid",B5*1.05) will not work because there are two closing and only one opening parenthesis. The correct formula looks like this: =IF(B5<0,"Not valid",B5*1.05).
Enter all required arguments
Some worksheet functions have required arguments (argument: The values that a function uses to perform operations or calculations. The type of argument a function uses is specific to the function. Common arguments that are used within functions include numbers, text, cell references, and names.), and some functions (such as PI) take no arguments. Also, make sure that you have not entered too many arguments. For example, the UPPER function accepts only one string of text as its argument.
Enter the correct type of arguments
Some worksheet functions, such as SUM, require numerical arguments. Other functions, such as REPLACE, require a text value for at least one of their arguments. If you use the wrong type of data as an argument, Excel might return unexpected results or display an error.
Nest no more than 64 functions
You can enter, or nest, up to 64 levels of functions within a function. For example, the formula =IF(SQRT(PI())<2,"Less than two!","More than two!") contains three functions: The PI function is nested inside the SQRT function, which is in turn nested inside the IF function.
Use the * symbol when multiplying numbers
The * symbol (asterisk) is the multiplication operator in Excel, not "x." If you use an x in your formula, Excel will display an error message and offer to fix the formula for you, replacing the x with the * symbol.
Use quotation marks around text in formulas
If you create a formula that includes text, enclose the text in quotation marks. In this example, the formula combines the text "Today is " with the results of the TEXT and TODAY functions to return something like this in the cell:
Today is Monday, May 30
="Today is " & TEXT(TODAY(),"dddd, mmmm dd")
The formula combines the text string "Today is " with the results of the TODAY function which is then formatted by using the TEXT function. The TEXT function accepts two arguments: The text to format (the results of the TODAY function), and the format to use, which is "dddd, mmmm dd" (this format must also be in quotation marks).
Note that, in the formula, "Today is " has a space before the ending quotation mark; this provides the blank space you want between the words "Today is" and "Monday, May 30."
Enclose other sheet names in single quotation marks
If the formula refers to values or cells on other worksheets or workbooks, and the name of the other workbook or worksheet contains a non-alphabetical character (such as a space), you must enclose its name within single quotation marks ( ' ).
Place an exclamation point (!) after a worksheet name when you refer to it in a formula
For example, to return the value from cell D3 in a worksheet named Quarterly Data in the same workbook, use this formula: ='Quarterly Data'!D3.
Include the path to external workbooks
Make sure that each external reference (external reference: A reference to a cell or range on a sheet in another Excel workbook, or a reference to a defined name in another workbook.) contains a workbook name and the path to the workbook.
A reference to a workbook includes the name of the workbook and must be enclosed in brackets (). The reference must also contain the name of the worksheet in the workbook.
For example, to include a reference to cells A1 through A8 on the worksheet named Sales in the workbook (that is currently open in Excel) named Q2 Operations.xlsx, the formula looks like this: =[Q2 Operations.xlsx]Sales!A1:A8.
If the workbook that you want to refer to is not open in Excel, you can still include a reference to it in a formula. You provide the full path to the file, such as in the following example: =ROWS('C:\My Documents\[Q2 Operations.xlsx]Sales'!A1:A8). This formula returns the number of rows in the range that includes cells A1 through A8 in the other workbook (8).
Note If the full path contains space characters, as does the preceding example, you must enclose the path in single quotation marks (at the beginning of the path and after the name of the worksheet, before the exclamation point).
Avoid dividing by zero
Dividing a cell by another cell that either contains zero or no value can result in a #DIV/0! error.
For more information about this error, see Correct a #DIV/0! error.
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Make sure the cell's data type is not the problem
Sometimes, your formula won't return what you expect only because the data type of the cell isn't suited for your formula. For example, if you enter a simple formula to add 2 to 3; =2+3, in a cell that has the Text data type, what you've typed in the cell won't be treated as a formula; meaning it won't be calculated. All you'll see in the cell is =2+3. You can fix this problem with a simple two-step process. First, change the data type of the cell to General by doing the following:
- On the Home tab, in the Number group, in the Number Format box, select General.
- Press F2 to put the cell in to Edit mode, and press Enter to accept the formula.
The General data type is a great default for your cells, and setting your cells to General can solve many worksheet problems for you.
If you type a date in a cell that has a Number data type, Excel will display its numeric form instead of the date. Keep in mind that Excel stores dates as numbers, beginning with Jan 1, 1900 as 1. Each successive day increases by 1, so May 31, 2011 is 40694. Changing the data type to General won't help in this case. Instead, just choose a Date format.
Find something outside of the formula that was deleted or renamed
A column of data was deleted
If you delete a column in a worksheet range or in an Excel table, a formula that depends on that column might return a #REF! error. To fix this, select any cell that contains the #REF! error and press F2 to edit the formula. In the formula bar, select #REF! and delete it. Then, reenter the range for the formula. Doing this should fix all the broken formulas in that column.
For more information about this error, see Correct a #REF! error.
A defined name was deleted
If you delete a defined name, a formula that depends on that defined name returns a #NAME? error. To fix this, either define a new name that refers to the range that you want, or change the formula to refer directly to the range of cells (for example, A2:D8).
For more information about this error, see Correct a #NAME? error.
A worksheet was deleted
If you delete a worksheet, a formula that depends on the worksheet returns a #REF! error. There is no way to fix this — a worksheet that you've deleted can't be recovered.
For more information about this error, see Correct a #REF! error.
A workbook was deleted
If you delete a workbook, the values in any cells that refer to that workbook remain intact until you update the formula.
For example, if your formula is =[Book1.xlsx]Sheet1'!A1 and you delete the file Book1.xlsx, the values referenced from that workbook remain intact. If you edit and then try to save a formula that refers to that workbook, Excel displays the Update Values dialog box and prompts you to enter a file name. If you click Cancel, the data in your cell stays unchanged. To make sure that this data is not lost, convert the cells containing references to a deleted workbook from a formula to a value by copying the cell and then using the Paste command to paste the value into the cell.
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Avoid using numbers with decimal separators in formula arguments
Do not enter numbers with decimal separators when you enter them in formulas, because commas are used as argument separators in formulas. For example, if the value that you want to enter is $1,000, enter 1000 in the formula. If you enter a comma as part of a number, Excel interprets the comma as a character that separates values into separate formula arguments. If you want the numbers of the formula results displayed so that they show thousands or millions separators, or currency symbols, format the cells after you enter the formulas that use unformatted number arguments.
For example, if you want to add 3100 to the value in cell A3, and you enter the formula =SUM(3,100,A3), Excel adds the numbers 3 and 100 and then adds that total to the value from A3, instead of adding 3100 to A3.
Or, if you enter the formula =ABS(-2,134) to find the absolute value of -2134, Excel displays an error because the ABS function accepts only one argument — Excel sees the comma and interprets the formula like this: "find the absolute value of -2 and 134." Because the ABS function can operate on only one number, Excel displays an error message.
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