What you can do with Spreadsheet Inquire

 Important    This feature isn’t available in Office on a Windows RT PC. Inquire is only available in the Office Professional Plus and Office 365 Professional Plus editions. Read Excel 2010 workbooks with Power Pivot don't work in some versions of Excel 2013. Want to see what version of Office you're using?

Say you want to compare versions of a workbook, analyze a workbook for problems or inconsistencies, or see links between workbooks or worksheets. If Microsoft Office Professional Plus 2013 is installed on your computer, chances are the Spreadsheet Inquire add-in is available in Excel.

You can use the commands in the Inquire tab to do all these tasks, and more. The Inquire tab on the Excel ribbon has buttons for the commands described below.

Inquire tab

If you don't see the Inquire tab in the Excel ribbon, see Turn on the Spreadsheet Inquire add-in.

Compare two workbooks

The Compare Files command lets you see the differences, cell by cell, between two workbooks. You need to have two workbooks open in Excel to run this command.

Results are color coded by the kind of content, such as entered values, formulas, named ranges, and formats. There's even a window that can show VBA code changes line by line. Differences between cells are shown in an easy to read grid layout, like this:

Comparison results

The Compare Files command uses Microsoft Spreadsheet Compare to compare the two files. You can start Spreadsheet Compare outside of Excel by clicking the Windows Start button and then clicking All Programs > Microsoft Office 2013 > Office 2013 Tools > Spreadsheet Compare 2013.

To learn more about Spreadsheet Compare and comparing files, read Compare two versions of a workbook.

Analyze a workbook

The Workbook Analysis command creates an interactive report showing detailed information about the workbook and its structure, formulas, cells, ranges, and warnings. The picture here shows a very simple workbook containing two formulas and data connections to an Access database and a text file.

Workbook Analysis report

To learn more, read Analyze a workbook.

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Show workbook links

Workbooks connected to other workbooks through cell references can get confusing. Use the Workbook Relationship Diagram to create an interactive, graphical map of workbook dependencies created by connections (links) between files. The types of links in the diagram can include other workbooks, Access databases, text files, HTML pages, SQL Server databases, and other data sources. In the relationship diagram, you can select elements and find more information about them, and drag connection lines to change the shape of the diagram.

This diagram shows the current workbook on the left and the connections between it and other workbooks and data sources. It also shows additional levels of workbook connections, giving you a picture of the data origins for the workbook.

Workbook Relationship Diagram

To learn more, read See links between workbooks.

Show worksheet links

Got lots of worksheets that depend on each other? Use the Worksheet Relationship Diagram to create an interactive, graphical map of connections (links) between worksheets both in the same workbook and in other workbooks. This helps give you a clearer picture of how your data might depend on cells in other places.

This diagram shows the relationships between worksheets in four different workbooks, with dependencies between worksheets in the same workbook as well as links between worksheets in different workbooks. When you position your pointer over a node in the diagram, such as the worksheet named "West" in the diagram, a balloon containing information appears.

Worksheet Relationship Diagram

To learn more, read See links between worksheets.

Show cell relationships

To get a detailed, interactive diagram of all links from a selected cell to cells in other worksheets or even other workbooks, use the Cell Relationship tool. These relationships with other cells can exist in formulas, or references to named ranges. The diagram can cross worksheets and workbooks.

This diagram shows two levels of cell relationships for cell A10 on Sheet5 in Book1.xlsx. This cell is dependent on cell C6 on Sheet 1 in another workbook, Book2.xlsx. This cell is a precedent for several cells on other worksheets in the same file.

Cell Relationship Diagram

To learn more about viewing cell relationships, read See links between cells.

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Clean excess cell formatting

Ever open a workbook and find it loads slowly, or has become huge? It might have formatting applied to rows or columns you aren't aware of. Use the Clean Excess Cell Formatting command to remove excess formatting and greatly reduce file size. This helps you avoid "spreadsheet bloat," which improves Excel's speed.

To learn more, see Clean excess cell formatting on a worksheet.

Manage passwords

If you're using the Inquire features to analyze or compare workbooks that are password protected, you'll need to add the workbook password to your password list so that Inquire can open the saved copy of your workbook. Use the Workbook Passwords command on the Inquire tab to add passwords, which will be saved on your computer. These passwords are encrypted and only accessible by you.

To learn more about using passwords to analyze workbooks, read Manage passwords used to open files for analysis and comparison.

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Applies to:
Excel 2013, Office 365 Enterprise, Office 365 Enterprise admin, Office 365 Midsize Business, Office 365 Midsize Business admin