Use COUNTA to count nonblank cells

Suppose your team members enter their project hours in a worksheet, and you want to find out how many of them have entered values for the week. To do this, you count only cells that are not blank. To count nonblank cells, use the COUNTA function.


The example may be easier to understand if you copy it to a blank worksheet.

ShowHow to copy an example

  1. Create a blank workbook or worksheet.
  2. Select the example in the Help topic.

 Note   Do not select the row or column headers.

Selecting an example from Help

Selecting an example from Help
  1. Press CTRL+C.
  2. In the worksheet, select cell A1, and press CTRL+V.
  3. To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.
Formula Description (Result)
=COUNTA(A2:A6) Counts the number of nonblank cells in the list above (3)
=COUNTA(A2:A3, A6) Counts the number of nonblank cells in the top two, and bottom cell in the list (1)

Function details

The example in this topic uses the COUNTA function, which counts the number of cells in a range that contain any kind of data, whether it is text, a number, a date, a space character, or even an error.

More information about counting

To count cells that contain only numbers, duplicate values, the number of cells in a range, or other criteria, see the topics in the See Also section.

Applies to:
Excel 2010, Excel 2007, Excel 2003