SUMIF function

This article describes the formula syntax and usage of the SUMIF function (function: A prewritten formula that takes a value or values, performs an operation, and returns a value or values. Use functions to simplify and shorten formulas on a worksheet, especially those that perform lengthy or complex calculations.) in Microsoft Office Excel.

Description

You use the SUMIF function to sum the values in a range (range: Two or more cells on a sheet. The cells in a range can be adjacent or nonadjacent.) that meet criteria that you specify. For example, suppose that in a column that contains numbers, you want to sum only the values that are larger than 5. You can use the following formula:

=SUMIF(B2:B25,">5")

In this example, the criteria is applied the same values that are being summed. If you want, you can apply the criteria to one range and sum the corresponding values in a different range. For example, the formula =SUMIF(B2:B5, "John", C2:C5) sums only the values in the range C2:C5, where the corresponding cells in the range B2:B5 equal "John."

 Note   To sum cells based on multiple criteria, see SUMIFS function.

Syntax

SUMIF(range, criteria, [sum_range])

The SUMIF function syntax has the following arguments (argument: A value that provides information to an action, an event, a method, a property, a function, or a procedure.):

  • range    Required. The range of cells that you want evaluated by criteria. Cells in each range must be numbers or names, arrays, or references that contain numbers. Blank and text values are ignored.
  • criteria    Required. The criteria in the form of a number, expression, a cell reference, text, or a function that defines which cells will be added. For example, criteria can be expressed as 32, ">32", B5, 32, "32", "apples", or TODAY().

 Important   Any text criteria or any criteria that includes logical or mathematical symbols must be enclosed in double quotation marks ("). If the criteria is numeric, double quotation marks are not required.

  • sum_range    Optional. The actual cells to add, if you want to add cells other than those specified in the range argument. If the sum_range argument is omitted, Excel adds the cells that are specified in the range argument (the same cells to which the criteria is applied).

 Notes 

  • The sum_range argument does not have to be the same size and shape as the range argument. The actual cells that are added are determined by using theupper leftmost cell in the sum_range argument as the beginning cell, and then including cells that correspond in size and shape to the range argument. For example:
If range is And sum_range is Then the actual cells are
A1:A5 B1:B5 B1:B5
A1:A5 B1:B3 B1:B5
A1:B4 C1:D4 C1:D4
A1:B4 C1:C2 C1:D4
  • You can use the wildcard characters — the question mark (?) and asterisk (*) — as the criteria argument. A question mark matches any single character; an asterisk matches any sequence of characters. If you want to find an actual question mark or asterisk, type a tilde (~) preceding the character.

Example 1

The example may be easier to understand if you copy it to a blank worksheet.

ShowHow do I copy an example?

  1. Select the example in this article. If you are copying the example in Excel Web App, copy and paste one cell at a time.Important Do not select the row or column headers.

Selecting an example from Help

Selecting an example from Help

  1. Press CTRL+C.
  2. Create a blank workbook or worksheet.
  3. In the worksheet, select cell A1, and press CTRL+V. If you are working in Excel Web App, repeat copying and pasting for each cell in the example.

Important For the example to work properly, you must paste it into cell A1 of the worksheet.

  1. To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

After you copy the example to a blank worksheet, you can adapt it to suit your needs.


 
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A B C
Property Value Commission Data
100,000 7,000 250,000
200,000 14,000
300,000 21,000
400,000 28,000
Formula Description Result
=SUMIF(A2:A5,">160000",B2:B5) Sum of the commissions for property values over 160,000. 63,000
=SUMIF(A2:A5,">160000") Sum of the property values over 160,000. 900,000
=SUMIF(A2:A5,300000,B2:B5) Sum of the commissions for property values equal to 300,000. 21,000
=SUMIF(A2:A5,">" & C2,B2:B5) Sum of the commissions for property values greater than the value in C2. 49,000

Example 2

The example may be easier to understand if you copy it to a blank worksheet.

ShowHow do I copy an example?

  1. Select the example in this article. If you are copying the example in Excel Web App, copy and paste one cell at a time.Important Do not select the row or column headers.

Selecting an example from Help

Selecting an example from Help

  1. Press CTRL+C.
  2. Create a blank workbook or worksheet.
  3. In the worksheet, select cell A1, and press CTRL+V. If you are working in Excel Web App, repeat copying and pasting for each cell in the example.

Important For the example to work properly, you must paste it into cell A1 of the worksheet.

  1. To switch between viewing the results and viewing the formulas that return the results, press CTRL+` (grave accent), or on the Formulas tab, in the Formula Auditing group, click the Show Formulas button.

After you copy the example to a blank worksheet, you can adapt it to suit your needs.


 
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Category Food Sales
Vegetables Tomatoes 2300
Vegetables Celery 5500
Fruits Oranges 800
Butter 400
Vegetables Carrots 4200
Fruits Apples 1200
Formula Description Result
=SUMIF(A2:A7,"Fruits",C2:C7) Sum of the sales of all foods in the "Fruits" category. 2000
=SUMIF(A2:A7,"Vegetables",C2:C7) Sum of the sales of all foods in the "Vegetables" category. 12000
=SUMIF(B2:B7,"*es",C2:C7) Sum of the sales of all foods that end in "es" (Tomatoes, Oranges, and Apples). 4300
=SUMIF(A2:A7,"",C2:C7) Sum of the sales of all foods that do not have a category specified. 400
 
 
Applies to:
Excel 2007